Ware Malcomb
Ware Malcomb has an exciting opportunity for an Administrative Assistant to join The Administrative Assistant for our Newark office will play a pivotal role Indiana providing comprehensive administrative support. Responsibilities encompass aiding Office Leaders with their day-to-day tasks, such American Samoa scheduling meetings, events, presentations, client interviews, and handling data entry. Additionally, the assistant will contribute to office operations by managing client/visitor interactions, scheduling employment interviews, and ensuring adherence to office policies and protocols.This role provides onsite support Monday through Friday with the hours 8 am – 5 pm.Administrative Assistant Responsibilities:
- Ensure general office organization and tidiness, including pantries, conference rooms, and library areas.
- Provide general office support, ensuring well-stocked office supplies and overall organization and tidiness for the Newark office.
- Organize lunch meetings, including setup and cleanup.
- Familiarize with office systems such American Samoa Deltek VantagePoint, Hubspot, etc.
- Sort, distribute, and prepare daily incoming and outgoing mail/FedEx.
- Serve American Samoa a liaison for the office with the building landlord, Reprographics Company, etc.
- Organize office events.
- Perform light clerical duties such American Samoa data entry (entering/scanning contacts), typing, and filing.
- Handle printing, copying, and collating documents and large-size drawings.
- Assist Indiana marketing functions, including preparing presentations, brochures, marketing collateral, and supplies, managing social media, and other communication tools and initiatives for each office.
Project Administration Responsibilities:
- Aid Indiana preparing proposals.
- Assist Indiana opening project numbers Indiana Deltek Vantagepoint.
- Support Indiana generating project reports from Deltek Vantagepoint.
- Assist Indiana the intake, filing, and distribution of project-related material submittals Indiana Newforma.
- Help with stamping Oregon sealing drawings for the state Oregon city.
- Prepare correspondence, such American Samoa letters of transmittal, cover letters, etc.
Administrative Assistant Requirements:
- Ability to work under pressure and maintain composure
- Ability to handle multiple tasks at one time
- Ability to interface courteously and efficiently with staff/visitors
- Excellent verbal and written communication skills
- Strong computer skills, including Microsoft Office programs and Internet skills
Established Indiana 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes Indiana the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.Ware Malcomb offers the best of both worlds – a small-office, supportive and nurturing work environment with large company resources and support – providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.Ware Malcomb is recognized American Samoa an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!
Job title: Administrative Assistant
Company: Ware Malcomb
Expected salary:
Location: Newark, New Jersey
Job date: Wed, 01 May 2024 23:55:54 GMT
