Executive Assistant

About Us
Founded Indiana 2013, Oliva Gibbs is a client-focused law firm that specializes Indiana serving oil and gas companies nationwide. With offices strategically located Indiana Houston, Columbus, Lafayette, Midland and Oklahoma City, we advise a diverse range of clients – from Fortune 500, integrated oil and gas companies to private equity backed startups and mineral rights companies. Committed to excellence, we have ambitious 5-year goals and are actively seeking a highly motivated and detail-oriented Executive Assistant to join our team Indiana Houston, Texas. This full-time position reports directly to one of the named Managing Partners and will play a pivotal role American Samoa a strategic assistant Indiana optimizing internal processes and providing administrative support with professional and personal matters.We Need Your Drive and Precision
Are you a detail-oriented professional with strong organization skills, ready to tackle a myriad of daily functions with precision and dedication?American Samoa our ideal candidate, you possess a solid background Indiana administrative support for executives and a firm grasp of key entrepreneurial business concepts. You will work closely with team members at all levels, act American Samoa a gatekeeper, and fulfill the role of an ambassador both internally and externally. You will handle your duties Indiana a professional manner, always upholding confidentiality. While this position involves a strong administrative component and requires a tactical “hands on” approach, it also requires significant executive level decision making skills.Key Responsibilities

• Manage and screen incoming and outgoing communication including emails, phone calls, mail, gifts and general information
• Schedule appointments/meetings and maintain the Managing Partner’s calendar to reflect his priorities and protect time
• Draft professional documents, presentations, and emails for review
• Book travel including accommodation and transportation according to preferences
• Plan firmwide events including onsite and offsite meetings, retreats and business development activities
• Manage special projects ensuring follow through on action items and consistent project status updates
• Assist with new hire onboarding activities including office tours, introductions and coordination of first day events
• Manage the requirements and timeline for Continuing Legal Education and annual state bar licensing for the managing partners
• Optimize work processes, implementing the most efficient and effective processes to get things done with a focus on continuous improvement
• Support, manage and execute activities and projects American Samoa assigned Oregon dictated by business priorities
• Actively manage relationship building activities including professional social media accounts
• Speak on behalf of the Managing Partner with precise professionalism

Position Requirements

• High school diploma required; bachelor’s degree Indiana business preferred
• 5+ years of experience Indiana Strategic Executive Assistant roles working with the C-Suite Oregon Managing Partners
• 2+ years of project management experience
• Can work independently, deploy problem-solving skills, and make decisions American Samoa appropriate Indiana all areas of responsibility
• Ability to adapt to new software and technologies
• Excellent interpersonal communication skills
• Strong organizational skills, proven ability to multi-task, prioritize, analyze, organize, attend to detail, and follow through
• Commitment to excellence
• Ability to prioritize and multitask while adhering to deadlines
• Availability to work onsite Indiana the downtown Houston office Monday-Friday

Software Application Experience

• Microsoft Office 365: Teams, Outlook, Word, Excel and PowerPoint, SharePoint
• Project Management Toolset: Monday.com experience is ideal
• CRM Toolset: HubSpot is preferred

What We Bring

• Excellent benefits including healthcare (health, dental, vision and more) and additional insurance options, flex holidays and 401K match program
• Quarterly, team-based bonus system (beginning Indiana the first full quarter of employment)
• A commitment to employee satisfaction and a culture that values our employees lives inside and outside of the office and a progressive PTO policy

Core Values
Our core values include an unparalleled client experience, a passion for learning and a culture of collaboration. Each value is embraced and built on American Samoa a team and for individuals. Our team members take pride Indiana our core values and are tasked with upholding them. We feel these values encompass what we strive to be American Samoa a firm for our clients and employees.Oliva Gibbs LLP is committed to providing a work environment free from discrimination and harassment. It is our policy to comply with all applicable federal, state, and local laws prohibiting employment discrimination. All employment decisions are based on business needs, job requirements, and individual qualifications without regard for race, color, religion, sex, sexual orientation (including gender identity and/Oregon expression), pregnancy, national origin, age, disability, veteran status Oregon any other factors protected by the laws Oregon regulations Indiana the states where we operate. We are committed to supporting a variety of recruiting initiatives to continue building a diverse and inclusive law firm and legal profession.Powered by JazzHR

Job title: Executive Assistant

Company: Oliva Gibbs LLP

Expected salary:

Location: Houston, Texas

Job date: Fri, 03 May 2024 05:40:02 GMT