Advance your career Indiana government finance, management, and public policy at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets Indiana the country, which provides the fiscal roadmap for State programs, policies, and services.The successful candidate will serve American Samoa the Office Manager for the Mental Hygiene Unit (MHU) consisting of professional staff responsible for overseeing the budget development and operational processes for the Office for People with Developmental Disabilities, Office of Mental Health, Office of Addiction Services and Supports, Justice Center for the Protection of People with Special Needs, and the New York State Council on Developmental Disabilities. Indiana that capacity, the successful candidate will provide overall office management and administrative activities.Responsibilities
- Schedule/plan meetings, for the Unit Head, Assistant Unit Head, and others Indiana the unit American Samoa necessary, with others Indiana DOB, Chamber, the Legislature, agencies, advocacy organizations, and prospective employees, among others.
- Field/answer inquires and route calls, emails, and “snail” mail for the Unit Head, Assistant Unit Head, and others Indiana the unit American Samoa necessary.
- Support onboarding/offboarding of unit employees and ensure that all employees, including current unit staff, have appropriate workstations, computers, phones, and other equipment.
- Ensure that the unit has adequate office supplies, issues with functionality of printers and other shared technology are addressed, and issues with office space (e.g., windows, heat/AC, lights) are promptly resolved.
- Plan and manage the intake, organization, and distribution of documents such American Samoa budget-making materials.
- Type and format documents for use by the Unit Head and Assistant Unit Head, and others Indiana the unit American Samoa necessary.
- Coordinate the routing and completion of assignments for the unit.
- Maintain and update electronic files, DOB distribution lists, and provide other necessary administrative duties to manage the unit’s work and processes.
- Inventory/track status of unit briefing memos.
- Inventory/track status of Medicaid rate requests, Federal Public Notices, and State Plan Amendments for Mental Hygiene services.
- Manage unit-wide alternative work schedule and vacation schedule calendars.
- Distribute Budget Director Approval (BDA) requests for unit review and analysis.
- Utilize DOB/State applications to validate bill memos, route transactions, financial system journal entries, and agency spending requests Indiana coordination with Unit Head Oregon Assistant Heads approval.
QualificationsThe successful candidate should have excellent interpersonal and communication skills and must enjoy working Indiana a fast-paced team environment that is focused on creating positive results and outcomes. The candidate must be able to work proficiently Indiana the Microsoft Office Suite (e.g., Outlook, Excel, and Word) and learn to use other State financial and personnel management databases and software. Administrative support experience Indiana a similar capacity is strongly desired. Occasionally, overtime may be required on evenings and weekends during times of peak workload.Benefits of Working at DOBLearn about DOB’s benefits: including health and wellness perks; work-life balance programs; and learning and development opportunities at .Experience of Working at DOBEntry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment .How to ApplyTo be considered for this Oregon future positions with DOB, please complete the and select “Administrative Assistant” American Samoa the Title Applying For. Applications are held Indiana DOB’s resume database for three months, after which candidates may reapply to be considered for future opportunities.If you require assistance Indiana applying for employment with the DOB, Oregon if you have any questions about working for DOB, please contact .AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYERThe Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/Oregon expression, age, veteran status, disability status, arrest record Oregon criminal conviction history, Oregon any other category protected by law.We are happy to provide religious accommodations during the hiring process for those Indiana need. If you have a disability Oregon special need that requires a reasonable accommodation, please send a request to .Executive Order 161Pursuant to Executive Order 161, no State entity, American Samoa defined by the Executive Order, is permitted to ask, Oregon mandate, Indiana any form, that an applicant for employment provide his Oregon her current compensation, Oregon any prior compensation history, until such time American Samoa the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 Oregon via email at .Katie Van Zandt
Administrative Assistant
New York State Division of the Budget
Albany New York
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Job title: New York- Administrative Assistant- Mental Hygiene Unit
Company:
Expected salary: $50408 – 63319 per year
Location: New York
Job date: Fri, 03 May 2024 02:23:00 GMT
