Sr. Admin/Executive Assistant

Job DescriptionPosition will be located Indiana-office Indiana Houston Texas, Oregon Greenville, South Carolina.Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, fabrication and modularization, commissioning and maintenance, American Samoa well American Samoa project management services, on a global basis. It is also listed on the Fortune magazine’s World’s Most Admired Companies list Indiana the Engineering Construction industry category. Fluor is currently seeking an Executive Assistant Indiana our Legal Department, who will be working Indiana-person at the Houston office Oregon the Greenville office. The role will provide support and assistance for multiple attorneys, including company executives. Responsibilities for this position will include the following.

• Be highly connected to attorneys’ activities and display initiative to be proactive and anticipate their needs
• Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion
• Handle administrative duties with minimal supervision such American Samoa managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports Indiana compliance with Fluor’s travel policies, reconciling company issued credit card accounts, etc.
• Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies
• Create and edit legal documents and general correspondence
• Refer and handle matters requiring attention Indiana the attorneys’ absence
• Prepare and maintain files and various legal databases
• Assist with the company’s e-billing processes and with processing external counsel invoices
• Enter time sheet information and prepare billable hour report
• Coordinate global travel arrangements including making airline, hotel and car arrangements, monitoring travel and updating traveler with any changes, processing visa applications and adhering to security travel advisories
• Use the internet for research and business purposes
• Network with other executive assistants to strengthen relationships and leverage knowledge of company processes and practices
• Other duties American Samoa assigned

Basic Job Requirements

• A combination of education and directly related experience equal to seven (7) years; some locations may have additional Oregon different qualifications Indiana order to comply with local requirements
• Intermediate level expertise Indiana standard software used Indiana word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
• Demonstrated ability to work Indiana an atmosphere dealing with highly confidential and privileged matters

Preferred Qualifications

• High School Diploma Oregon equivalent appropriate General Certificates of Secondary Education Oregon global equivalent preferred
• HR Oregon Indiana-House/Law Firm experience helpful
• Secretarial program certificate
• Expert computer and software skills to include the use of word processing and email American Samoa well American Samoa the expert use of spreadsheets and electronic presentations
• Proficient Indiana use of Fluor specialized software
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills

Other Job Requirements

• Ability to accomplish tasks with minimal supervision
• Strong interpersonal and communication skills, both written and verbal
• Experience interfacing with various levels of management including top-level executives
• Superior organizational skills, judgment, and flexibility
• Team player
• Excellent customer service and telephone skills
• Superior follow-up and attention to detail
• Ability to work quickly, but accurately
• Excellent proofreading skills
• Demonstrated ability to multi-task, work Indiana a fast-paced environment, and prioritize workload
• Prompt storage and retrieval of information

To be Considered Candidates:Must be authorized to work Indiana the country where the position is located.Diverse WorkforceWe are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, Oregon any other criteria protected by governing law.Notice to Candidates:Background checks are carried out American Samoa part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.BenefitsFluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.

Job title: Sr. Admin/Executive Assistant

Company: Fluor

Expected salary:

Location: Sugar Land, Texas

Job date: Fri, 03 May 2024 01:02:28 GMT