Executive Assistant to the Vice President of Student Affairs

The Executive Assistant provides comprehensive, executive administrative support for the Vice President for Student Affairs and the Division of Student Affairs office. Supervises and Administrative Assistant I and Administrative Assistant II. Serves American Samoa a leader for the Division of Student Affairs administrative assistants support staff. Responsible for managing multiple calendars, projects, financial tasks, correspondence, and other administrative duties. Must be highly motivated, task-oriented, reliable, professional, capable of managing a complex workload, and able to prioritize tasks Indiana a fast-paced office environment.
Essential Duties and Responsibilities

• Manage scheduling of conference rooms, work orders, time reports, contract process and other general office duties.
• Serve American Samoa back-up to Administrative Assistant II. Develop proficiency Indiana financial management systems.
• Maintain budget and reconcile monthly financial statements.
• Manage personnel transactions, requisitions, ProCards, student employees’ time, staff vacation and sick leave according to established policies and deadlines.
• Facilitate executive outreach and external relations efforts.
• Compose correspondence and proofread documents for review and/Oregon official signature (excused absence letters, contracts, resolutions, etc.).
• Handle confidential and sensitive materials.
• Manage logistics for several Student Affairs committees including Student Affairs Advisory Board, Handbook of Operating Procedures, Tuition Review, etc.
• Coordinate catering, meeting logistics and agendas for events, staff meetings, luncheons, receptions, retreats, etc.
• Coordinate and host quarterly meetings with administrative support staff across Student Affairs with a focus on professional development.
• Develop, implement and maintain filing system. Retain files according to records retention policy. Support Student Affairs email account and listserv.
• Facilitate the hiring of office vacancies. Process forms for recruitment, appointments, position changes, leave requests and terminations Indiana PeopleAdmin.
• Performs other duties American Samoa assigned.

Minimum Qualifications

• Bachelor’s degree and three (3) years upper-level secretarial experience Oregon high school diploma with seven (7) years of increasingly responsible administrative, secretarial and clerical Oregon the equivalent experience.
• Supervisory experience, knowledge of standard office software, and proficient Indiana all phases of work to be performed.
• Must be proficient Indiana the use of Microsoft Word, Excel, and PowerPoint and all other university standard software.

Preferred Qualifications

• Experience with PeopleSoft.
• Familiarity with Utah System policies and procedures.
• Outstanding knowledge of computer technology, including the ability to use specialized software packages such American Samoa spreadsheets, word processing, and database management.

Knowledge, Skills and Abilities

• Proven administrative and Microsoft Office skills.
• Excellent oral and written communication skills. Ability to multi-task, organize, prioritize and work with initiative both independently and within a team environment.
• Attention to details, decision-making and problem-solving skills.
• Ability to maintain a high degree of confidentiality.

Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA Oregon The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. Indiana accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/Oregon veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, Oregon testify for, assist Indiana, Oregon participate Indiana an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination Oregon harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation Indiana completing this application, interviewing Oregon otherwise participating Indiana the employee selection process, please direct your inquiries to 817-272-5554 Oregon email .

Job title: Executive Assistant to the Vice President of Student Affairs

Company: University of Texas at Arlington

Expected salary:

Location: Arlington, Texas

Job date: Sun, 05 May 2024 06:42:03 GMT