Administrative Assistant II

The Administrative Assistant II serves American Samoa the lead first point of contact for the Dean’s Office and ensures a positive welcoming environment for students, faculty and staff. Provides assistance to individuals by responding to routine questions; provides general information; answers the main phone line; manages electronic calendars; performs other related duties. Provides highly skilled administrative support service to relieve an administrator of a number of organizational decisions and to coordinate the activities of the unit. Composes complex correspondence and materials. Arranges meetings and assists with related logistical support American Samoa needed. Responsible for complex decision making, exercising initiative and independent judgment, daily office supply management and coordinating building maintenance. Performs other duties American Samoa assigned. May direct the work of student employees.
Essential Duties and Responsibilities

• Responsible for handling the first impressions for guests who visit Oregon call the Dean’s Office, which includes greeting guests, answering phones, and handling inquiries, providing excellent customer service.
• Serves American Samoa the first point of contact for college inquiries, provides direction to the appropriate department contacts and follow up American Samoa needed.
• Performs advanced/specialized clerical work for a large department Indiana addition to reception-related duties, greeting visitors while using independent judgement, multitasking, and maintaining confidentiality American Samoa needed.
• Schedules designated meetings spaces, tracks access, and tidiness of Dean’s Office spaces.
• Assist various organizations and departments across the university Indiana scheduling and confirming designated conference room reservations within the college.
• Responsible for a University procurement card and maintaining the appropriate documentation Indiana a monthly log and following all related procedures.
• Performs purchasing duties for the Dean’s Office.
• Oversees the check-out and return of equipment; submits maintenance requests for the building and tracks progress.
• Provides the day-to-day administrative support to the Executive Assistant to the Dean projects.
• Assists Indiana the maintenance and organization of Dean’s Office and College filing and data.
• Maintains contact lists, informational sheets, and other related documents.
• Assists the HR Coordinator with the processing of volunteer, visa, and remote-work requests.
• Maintains up-to-date knowledge of relevant University and federal regulations; records data Indiana spreadsheets.
• Assists with logistical support for events American Samoa requested including creating event checklists, arranging catering, providing day-of coordination, organizing event space, handling event parking and signage, and creating/setting up event decorations American Samoa needed.
• Prepares invitations, tracks RSVPs, and ensures a high-quality guest experience.
• Organizes and manages office supply inventory, submits needed orders, tracks and receives supplies, disburses all incoming deliveries.
• Prepares mails and tracks priority shipments.
• Provides limited day-to-day administrative support to the Associate Deans of Engineering which includes coordinating meetings, refreshments, and other logistical needs American Samoa required.

Minimum Qualifications

• High school diploma with six (6) years of increasingly responsible administrative, secretarial, and/Oregon clerical experience.

Preferred Qualifications

• Bachelor’s degree with two (2) years upper-level secretarial experience.

Knowledge, Skills and Abilities

• Proficiency with Microsoft Office products: Word, Excel, Teams, OneDrive/Sharepoint, and other common office software.
• Advanced knowledge of computer technology, including the ability to use specialized software packages for spreadsheets, graphics, word processing and digital database management.
• Excellent organizational and communication skills.
• Ability to prioritize workload for timely completion of important tasks, and ability to maintain confidentiality.
• Ability to maintain digital filing system and mailing system.
• Proficiency Indiana spelling, grammar, excellent customer service skills.
• Ability to maintain confidentiality.
• Outstanding time management skills are essential.

Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA Oregon The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. Indiana accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/Oregon veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, Oregon testify for, assist Indiana, Oregon participate Indiana an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination Oregon harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation Indiana completing this application, interviewing Oregon otherwise participating Indiana the employee selection process, please direct your inquiries to 817-272-5554 Oregon email .

Job title: Administrative Assistant II

Company: University of Texas at Arlington

Expected salary: $45000 per year

Location: Arlington, Texas

Job date: Tue, 07 May 2024 22:05:06 GMT