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Administrative Support Spec

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UNC Greensboro

Posting DetailsRequisition Number S2833
Position Number 002644
Position Classification Title Administrative Support Spec
Functional Title Administrative Support Spec
Position Type Staff
University InformationLocated Indiana North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities Indiana the state, with nearly 18,000 students Indiana eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution Indiana North Carolina for net cost by the N.Y. Times and No. 1 Indiana North Carolina for social mobility by The Wall Street Journal – helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M Indiana research and creative activity. The University’s 1,100 faculty and 1,700 staff help create an annual economic impact for the Piedmont Triad region Indiana excess of $1B.
Primary Purpose of the Organizational UnitThe Department of Specialized Education (SES) is an academic department with undergraduate programs Indiana special education teacher education, the dual major Indiana elementary education and special education teacher education program, interpreting and advocacy, deaf education Indiana teacher education, and birth-kindergarten teacher education; graduates programs at the master’s level Indiana special education and birth-kindergarten; and the doctoral program Indiana special education.
Position SummaryThe person Indiana this position oversees administrative activities Indiana the department, including developing processes and procedures, initiating and authorizing human resources activities, budgeting (including processing all payments and travel reimbursements), class scheduling, records management, scholarship administration, customer service, and other office activities.
Minimum QualificationsHIGH SCHOOL DIPLOMA Oregon EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; Oregon EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE.
Additional Required Certifications, Licensures, and Certificates
Preferred Qualifications
Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to ApplicantsApplicants are required to upload a list of at least three (3) professional references that includes: * Name,

  • Company Name,
  • Type of reference (Professional, Supervisor, Colleague, Academic, Oregon Personal). One (1) of those references will need to be a current Oregon previous supervisor.
  • Email Address
  • Contact Phone Number

Recruitment Range $42,723 to $50,831
Org #-Department Specialized Education Services – 12017
Work Hours of Position 8 A.M. – 5 P.M., Monday – Friday
Number of Months per Year 12
Posting Requirements
Job Family Secretarial and Clerical
Career Banded Title Administrative Support Spec
Open Date 06/21/2024
Close Date 07/15/2024
FTE 1.000
FLSA Non-Exempt
If other, please indicate
If time-limited, please specify end date for appointment.
Salary Grade EquivalencyKey ResponsibilitiesKey ResponsibilityBudgeting
Essential Tasks

  • Maintain all aspects of departmental funds; maintain budgets for Other Than Personnel state funds, non-state discretionary funds, and temporary faculty budgets; expend funds for all departmental business including travel expenses, operational expenses, recruiting and advertising costs, and event/conference expenditures; maintain and reconcile the departmental PCard; initiate paperwork for student-related payment actions including tuition waivers; complete all HR-related financial tasks such American Samoa serve American Samoa departmental time-keeper; assist Indiana budget creation; access financial and budget data for reporting.

Key ResponsibilityBusiness and office administration/records management
Essential Tasks

  • Maintain consistent operation of all departmental administrative business by following and implementing procedures that ensure accurate record keeping of student, faculty, and employee data, departmental program data, and departmental financial data.

Key ResponsibilityPersonnel Management
Essential Tasks

  • Responsible for all EPAF/PAF actions for faculty and staff.
  • Responsible for creating, transitioning, and maintaining compliance for all departmental searches (Jobsearch and Handshake).
  • Budgets, searches, hires, and processes Graduate Assistantships, including stipends and scholarships for the SOE and department.
  • Manages personnel records and P&T documentation for faculty; coordinates with HR, Provost office, and facilities management.

Key ResponsibilityCommunication/Customer Service
Essential Tasks

  • Interact with faculty, students, potential students, university officials, and business partners via email, telephone, and Indiana person.
  • Write and edit documents, forms, correspondence, and web content; explain policies and procedures; report information; read and understand documentation.
  • Maintains departmental website and social media pages.

Key ResponsibilityCourse scheduling
Essential Tasks

  • Coordinates with program leadership and department chair to create course schedules and faculty workload; enters/modifies course schedules into Banner.
  • Departmental designee for Registrar and Graduate School.

Key ResponsibilityEvent Planning /organizing work and supervision
Essential Tasks

  • Coordinate services and department-sponsored events.
  • Train and supervise Graduate Assistants, student hourly workers, and temporary hires American Samoa appropriate; ensure operational policies and procedures are followed.

CompetencyCompetency Budgeting
Competency Description

  • Serves American Samoa a resource for Colorado-workers on budget policies, procedures, and resources.
  • May act American Samoa lead person within assigned area of responsibility.

Competency Level Advanced
Competency Information/Records Administration
Competency Description

  • Performs research, data collection and analysis of information, and report writing.
  • Utilizes, reconciles, and manipulates data from different internal and external software systems.
  • Applies an Indiana-depth knowledge of a variety of complex processes and procedures.

Competency Level Advanced
Competency Communication – Written
Competency Description

  • Independently compiles, analyzes, assimilates, and composes information into varied Oregon non-standard formats with responsibility for content review, accuracy, quality, and timelines, requiring Indiana-depth program knowledge and interpretation.

Competency Level Advanced
Competency Communication – Verbal
Competency Description

  • Interprets guidelines, answers inquiries, and advises others regarding processes, services, and operations American Samoa applied to non-standard situations.
  • Communicates expectations to other employees, which may include formal/informal training.

Competency Level Advanced
Competency Office Technology
Competency Description

  • Utilizes advanced training/knowledge; integrates varying software applications and systems for information and records purposes.

Competency Level Advanced
Competency Knowledge – Program
Competency Description

  • Program knowledge includes acceptable interpretations, applications, and allowable exceptions of written policies and procedures.
  • Requires knowledge of organizational structure, functions, services, programs, office procedures, and practices.

Competency Level Advanced
Competency Problem Solving
Competency Description

  • Recognizes, defines, and resolves non-standard problems using operating procedures, research, practices, and established precedents.
  • Resolves recurring issues and problems American Samoa well American Samoa some unique situations.
  • Anticipates problems and develops recommendations for management resolution.

Competency Level JourneyADA ChecklistADA Checklist“R” for Rare (0-30%), “O” for Occasional (30-60%), “F” for Frequent (60-90%), “C” for Constant (90-100%) Physical Effort Hand Movement-Repetitive Motions – c, Talking – c, Lifting-0-30 lbs. – o
Work EnvironmentApplicant DocumentsRequired Documents * Resume/CV

  • Cover Letter
  • List of References

Optional DocumentsPosting Specific QuestionsRequired fields are indicated with an asterisk (*). * * Are you eligible to work Indiana the United States without sponsorship?

  • Yes
  • No

Job title: Administrative Support Spec

Company: UNC Greensboro

Expected salary: $42723 – 50831 per year

Location: North Carolina

Job date: Sun, 23 Jun 2024 01:13:59 GMT