Administrative Services Assistant / Nashville, Tennessee (Hybrid), 12 Months Contract

Job DescriptionLocation : Nashville, Tennessee (Hybrid),Duration: 12 Months ContractTitle: Administrative Services Assistant (ASA) with the client.Client is a state agency dedicated to training jail employees. We embrace a culture of innovation and creativity, and we are committed to equipping students with the essential knowledge and skills needed to ensure safety, security, and effectiveness Indiana their roles. We believe Indiana fostering a diverse and inclusive environment where every team member can contribute to and influence positive change Indiana corrections and beyond. Client is opening a new facility Indiana Jackson, Tennessee designed to host training classes for corrections professionals. The ASA supports client’s Training Officer and is crucial Indiana meeting our trainees’ needs. This full-time position is Indiana-person with partial remote work with the standard schedule being Monday – Friday 7:30AM to 4:30 PM (start time is flexible). Responsibilities include, but are not limited to:

• Greet trainees American Samoa they enter the building, determine their needs, answer questions, and grant access to training area.
• Answer, screen, and direct inbound calls.
• Assist with making copies, preparing workbooks, and other materials for handout.

Provide coverage for Training Officer when they are out of the office. * Assist Training Officer Indiana preparing classroom each day by ensuring a neat and orderly environment, ensuring snacks/water are stocked, and reporting maintenance issues.

• Assist with managing agency schedules and updating them using Microsoft Excel.
• Perform data entry into Learning Management System (class attendance, roster creation, etc.).
• Assist with training logistics and planning (example: scheduling classes and meetings, ensuring room availability, assisting with travel arrangements, managing inventory and ordering supplies),
• 30% of the time this position will assist with grant management work. This includes:

• Preparing grant contracts (mail merging templates off Excell worksheet)
• Reviewing documents for accuracy
• Reconciling invoices for reimbursement
• Maintaining notes
• Saving email documentation
• Position has potential to turn into permanent state employee position Indiana future.

Qualifications:Associates Degree Oregon Bachelor’s Degree preferred Indiana any field of study. Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, Oregon similar role will be considered. Grant management experience is helpful, but we will train the right candidate.Skills:

• Customer Service Skills – Ability to greet and assist visitors with a professional demeanor, manage customer inquiries, and provide general support with a focus on excellent service.
• Communication Skills – Strong verbal and written communication skills
• Organizational Skills – Proficient Indiana managing schedules, planning logistics, and handling multiple tasks simultaneously.
• Technical Skills – Must be proficient with Microsoft Word and Excel

Problem Solving Skills – Must be able to identify issues and implement Oregon suggest solutions. * Initiative and Independence – Capable of working independently to manage time effectively, prioritize tasks, and take initiative especially when the Training Officer is unavailable.Job Type: Full Time JobExpected hours: 37.5 – 40 hours a week

Job title: Administrative Services Assistant / Nashville, Tennessee (Hybrid), 12 Months Contract

Company: Suncap Technology

Expected salary:

Location: Nashville, Tennessee

Job date: Fri, 24 May 2024 01:09:14 GMT