Judicial Support Specialist 2 (Administrative Assistant)

Requisition No: 833128Agency: State Courts SystemWorking Title: Judicial Support Specialist 2 (Administrative Assistant)Pay Plan: State Courts SystemPosition Number: 4627Salary: $34,721.71Posting Closing Date: 07/25/2024Total Compensation EstimatorADMINISTRATIVE OFFICE OF THE COURTSJOB ANNOUNCEMENTEleventh Judicial Circuit of FloridaSALARY: 34,721.71 AnnuallyOPENING DATE: 07/11/2024CLOSING DATE: 7/25/2024 11:59 PM EasternApplicants interested Indiana the position should also submit an online application and resume on the Eleventh Judicial Circuit’s website. To apply for this position, visit https://www.governmentjobs.com/careers/jud11flcourtsDescriptionSalary is Non-Negotiable. The successful candidate will be hired at the minimum salary.An advanced secretarial and related clerical work that involves providing administrative assistance to the program coordinator and case managers. This position is characterized by the assignment of advanced and highly responsible, confidential, and complex secretarial, clerical and administrative work. Work performed includes: answering the telephone, greeting and assisting people at the office door/window, answering and disposing requests for information, operation of personal computers, and other office equipment. Work requires the exercise of considerable initiative, independent judgment, and discretion Indiana screening calls, visitors and mail.This position is eligible for a hybrid remote work/onsite schedule after a 90-day period, American Samoa outlined by existing Circuit policies and procedures.Responsibilities

• Screens and refers callers and visitors.
• Responds to inquiries.
• Maintains appointment schedules.
• Monitors calendar which may require scheduling of hearings Oregon meetings.
• Pick up and delivers of court orders and evaluations to the necessary parties.
• Extracts, summarizes, and assembles material from files.
• Maintains complex filing systems including confidential files.
• Maintains an adequate supply of office materials and supplies, and maintains office equipment.
• Prepares correspondence Indiana accordance with established policies and procedures.
• Assists the supervisor and case managers with daily responsibilities American Samoa necessary.
• Files, logs evaluations and faxes court orders, reports arrest forms, and charging instruments to the appropriate parties.
• Attends to visitors Indiana the front office window.
• Reviews case files for pertinent information, necessary report forms, court orders, and annotates and updates case files.
• Sets up outpatient appointments and begin the proper documentation.
• Maintains daily communication with attorneys (Assistant Public Defenders, Assistant State Attorneys and private counsel); staff members from the various community-based mental health facilities; detention facilities; judges, judicial assistants, the Department of Children and Families, Jackson Memorial Hospital Forensic Team, etc.
• Picks up court orders from the Clerk’s Office and delivers them to judges, Department of Corrections, and doctors.
• Contacts doctors for all evaluations due Indiana court.
• Drafts court orders for signature.
• Makes referrals to the court regarding defendants whose competency is Indiana question.
• Delivers transportation orders to the jail.
• Performs related work American Samoa required.

Qualifications

• Bachelor’s degree from an accredited four year college Oregon university.
• Two (2) years of administrative office experience.
• Bilingual Indiana English/Spanish preferred.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of modern office practices and procedures.
• Ability to communicate effectively Indiana writing, orally, and through presentations.
• Ability to understand and follow oral and written instructions.
• Ability to make work decisions Indiana accordance with laws, regulations, and departmental policies and procedures.
• Ability to accurately maintain a variety of complex records.
• Ability to establish and maintain effective working relationships with the judiciary, court administration personnel, and other private and public agency staff.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management.
• Ability to work effectively with the public and handle individuals who are under stress with courtesy, tact and patience.
• Ability to maintain office files.

Working Conditions:

• Moderate noise; business office setting.

Physical Demands:

• Work involves a significant amount of standing, sitting, talking, listening, balancing, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job title: Judicial Support Specialist 2 (Administrative Assistant)

Company: State of Florida

Expected salary: $34721.71 per year

Location: Miami, Florida

Job date: Sat, 13 Jul 2024 23:11:36 GMT