Contracts Administrative Assistant

Description :Who We AreShambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize Indiana the Design-Build method of construction resulting Indiana fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors Indiana the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities Indiana-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office Indiana Fort Wayne, Indiana.Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, American Samoa we continue to build on our 95+ year Shambaugh success story.At Shambaugh, we recognize people American Samoa our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project Indiana order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people Indiana the organization.Job SummaryShambaugh & Son, LP is looking for a Contracts Administrative Assistant Indiana Indianapolis, Indiana. Indiana this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.Essential Duties and ResponsibilitiesContract Management

• Maintain contracts mailbox: log contracts into Excel spreadsheet American Samoa received; ensure spreadsheet accuracy
• Regularly check DocuSign/AdobeSign platforms for newly issued, reissued and/Oregon reassigned contracts
• Follow established naming conventions and file contracts Indiana client network folders
• Regularly update contract log American Samoa contracts are processed
• Save fully executed contracts and distribute to appropriate internal clients

Research and Analysis

• Conduct initial research on incoming contracts, identifying past clients and flagging new client contracts on the contract log
• Locate applicable addendums Oregon modifications Indiana Client files and, if appliable, incorporate into the PDF contract using correct language and protocol

Contract Review

• Perform preliminary review of contracts to verify that all required exhibits are included and verify price and scope of the contract match with contract checklist
• Utilize Litera software to compare contract versions and identify any changes
• For paper copy contracts: prepare revisions, copy and scan American Samoa required
• For paper copy contracts: assist Indiana creating transmittals and mailing out final copies to clients

Communication

• Prepare and draft professional emails related to contract management and client communication

Administrative Support

• Assist with filing, document preparation and other administrative tasks American Samoa needed
• Support the team with research American Samoa needed

Qualifications

• High School Diploma Oregon equivalent
• 2+ years of office experience Indiana a confidential setting
• Strong verbal and written communication skills
• Strong computer aptitude including proficiency Indiana Microsoft Word, Excel, and Lotus Notes
• Experience with AS400 a plus
• Planning/organizational skills
• Quality Control skills – accuracy and thoroughness
• Quantity – strong work ethic and able to multitask
• Ability to multi-task and quickly shift priorities

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies Please check our available positions to confirm that a post Oregon email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing Oregon other similar services. If an individual is contacted for services outside of EMCOR’s normal process — it is probably fraudulent.American Samoa a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.#shambaugh#LI-DF#LI-onsite

Job title: Contracts Administrative Assistant

Company: EMCOR

Expected salary:

Location: Fort Wayne, Indiana

Job date: Thu, 22 Aug 2024 06:54:07 GMT