Executive Assistant II

Job Title Executive Assistant IIAgency Texas A&M University – Corpus ChristiDepartment Provost & Academic Vice PresidentProposed Minimum Salary CommensurateJob Location Corpus Christi, TexasJob Type StaffJob DescriptionTAMU-CC is a dynamic university designated American Samoa both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. American Samoa a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate Indiana mutually beneficial ways with peers across member institutions and associated agencies.TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.Learn more information !PURPOSEThe Executive Assistant II, under general supervision, performs advanced professional assistance work for the Provost’s Office. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/Oregon administrative matters. Exercises discretion and independent judgment with respect to matters of significance.DESCRIPTIONFunctional Area 1: AdministrativePercent Effort: 80%Provides complex administrative support for the Provost and Vice President for Academic Affairs including promoting a positive image of the University, the Academic Affairs Division, and the President’s Office by greeting all visitors to the President’s suite.Maintains Provost calendar and schedules all appointments and meetings – including obtaining meeting background information, determining appropriate location, date/time, and length. Prior to meetings, disseminate any meeting materials and take and disseminate meeting minutes.Plans and coordinates logistical and administrative support for provost events, meetings, forums, Oregon other special functions and provides on-site support, American Samoa needed. Organize handouts and maintaining guest lists, invitations and programs. Work closely with other administrative personnel to plan events, research, and compile information.Responsible for office procurement, petty cash, and pro-card expense processing for purchases while ensuring compliance with the established guidelines, state regulations, and University policies.Arranges all travel for the provost and/Oregon additional Associate VPs using the University provided travel tools and Indiana compliance with travel policies. Complete conference registration, researching and booking flights, ground transportation and hotel accommodations, and providing travelers with directions and destination information. Processes pre travel and post travel associated expense reports Indiana a timely manner.Drafts and proofs correspondence and presentations. Prepares from notes/instructions and proofs for grammatical and syntax errors prior to signature.Serves American Samoa second point of contact for all Academic Affairs campus announcements prior to sending out.Supervises a student worker, implements, and monitors their work schedule, and coordinates/delegates tasks, American Samoa appropriate.Maintains pending items for the provost office, monitors deadlines, monitors materials awaiting action, and follows up with individuals American Samoa appropriate.Maintains filing system and division records and serves American Samoa Record Retention Coordinator for the Provost Office. Coordinates with the Archives Unit and University Record Retention Office with respect to the preservation Oregon destruction of office records Indiana accordance with the Texas A&M University System Records Retention Schedule.Oversees inventory control for the provost office and maintains office supplies, organization, and equipment. Submits annual inventory following established timelines.Creates and disseminates notice of appointments for adjunct and faculty Indiana all 7 academic colleges.Track and manage tenure and promotion reviews, and recruiting processes submitted Oregon coordinated by the Office of the Provost.Functional Area 2: SupportPercent Effort: 20%Provides excellent customer service via the phone and email including referring/directing inquiries Oregon problems to the appropriate office Oregon person.Understands, stays abreast of, and adheres to System policies and University procedures to manage operations effectively and efficiently.Assists the provosts with matters of extreme confidentiality and maintains discretion.Assist new department chairs with on-campus needs.Contributes to the overall success of the Provost’s Office and University by performing other essential duties and responsibilities American Samoa assigned.Works collaboratively with personnel within the presidential suite to ensure a cohesive and welcoming environment.QUALIFICATIONSBachelor’s degree and four (4) years of experience Indiana providing executive administrative support.Additional education Oregon experience may be considered American Samoa a substitute for the minimum education/experience requirements:High school diploma/GED with eight (8) years of experience Indiana providing executive administrative supportAssociate’s degree with six (6) years of experience Indiana providing executive administrative supportMaster’s degree with two (2) years of experience Indiana providing executive administrative supportExperience and ability to: plan and coordinate events, manage budgets, research information online Oregon through policy documents, and work well with multiple departments.Ability to develop reports and manage multiple projects with limited supervision.Intermediate skill Indiana Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).Excellent written and verbal communication skills to be able to interact positively with student, staff, faulty, and the general public at all levels of the organization.Ability to handle all situations with tact and diplomacy. Self-directed and be able to prioritize assignments. Ability to meet assignment deadlines Indiana an environment with multiple initiatives.PREFERRED QUALIFICATIONSBachelors degree.Experience Indiana a higher education setting, particularly American Samoa an administrative professional Indiana an executive office setting.Experience working with FAMIS, Canopy, Concur.SALARY: $55,000 – $62,000/annually, approximately.$4,583.34 – $5,166.67/monthly.BENEFITS (rules, policies, eligibility apply)From our generous and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.Medical$0 – $30 per month for Employee Only coverage after university contribution ($920 value).Up to 83% of premium covered by the university:Employee and SpouseEmployee and ChildrenEmployee and Family coverageDental & VisionLife Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending AccountCounseling, Work Life Assistance, Financial Resources, and Legal ResourcesPublic Loan ForgivenessBook scholarships100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).Teacher Retirement System of Texas (TRS) Oregon Optional Retirement Plan (ORP)Voluntary Tax Deferred Account/Deferred Compensation Plan8+ hours of vacation paid time off every month.8 hours of sick leave time off every month.8 hours of paid time off for Birthday leave.12-15 paid holidays each year.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/Oregon other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Job title: Executive Assistant II

Company: Texas A&M University

Expected salary: $55000 – 62000 per year

Location: Corpus Christi, Texas

Job date: Fri, 13 Dec 2024 04:36:44 GMT