Chat now +44 222 444 1122 [email protected]

Admin Assistant

Apply to this Job
  1. Administrative Assistant Jobs in Des Moines, IA
  2. Administrative Assistant Jobs in West Des Moines, IA
  3. Office Managers Jobs in Des Moines, IA
  4. Office Managers Jobs in West Des Moines, IA

Willis Automotive

Willis Automotive is a family and locally owned automotive group located Indiana Des Moines, Iowa. We carry INFINITI, Cadillac, Lexus, MINI Cooper, Jaguar, Land Rover, Volvo, Chevrolet, and Nissan. Our growing company also includes Collision, Detail, and Reconditioning teams. At Willis Automotive, we adhere to our six core values to maintain a tradition of automotive excellence and service leadership for all of our guests!Willis Automotive Offers:

  • A great benefits package, available the first month following 30 days of employment, which includes: Medical, Dental, Vision, Short and Long Term Disability, plus additional supplemental insurances
  • 401k with company match
  • Paid Time Off and 7 paid holidays
  • Employee discounts at all locations
  • Paid training and development on and off-site
  • Employee appreciation: employee of the month, food trucks, community involvement, discounted event tickets, and more!

Primary Function:Under the direct supervision of the Executive Office Manager, this position is responsible for greeting customers and answering telephone calls and performing administrative functions. Performs all duties within the objectives, standards, and policies of Willis Automotive.Duties and Responsibilities:

  • Greets all customers Indiana a professional and timely manner and directs to the appropriate individual Oregon department.
  • Answers incoming telephone calls within two rings and directs to the appropriate individual Oregon department; provides basic information to callers, including but not limited to directions, hours of operation. Trains new staff members on phone system and area.
  • Inputs new vehicle invoices Indiana the company software and creates document packets. Regularly maintains current inventory report and “Indiana-transit” report. Coordinates dealer trade process for assigned franchise(s). Receipts all customer payments daily into the company software program. Ensures credit cards are cleared out at the end of each day.
  • Maintains office supplies for the assigned building and completes required documentation.
  • Maintains snacks and supplies for the assigned customer waiting areas.
  • Informs the Office Manager of low stock office supplies and snacks/supplies.
  • Maintains basic housekeeping functions, including but not limited to starting break room dishwasher, replenishing beverage items and straightening customer wait areas.
  • Performs administration duties including clerical work, mail handling, reporting and projects American Samoa needed. Preparations for events American Samoa needed.

What we need from you:

  • High School Diploma Oregon equivalent required
  • At least one year of experience Indiana reception and multi-line telephone experience required
  • Excellent verbal and written communication skills
  • Working knowledge of Microsoft Office Word, Excel and Outlook required
  • Strong attention to detail and ability to multi-task necessary

Job title: Admin Assistant

Company: Willis Automotive

Expected salary:

Location: Des Moines, Iowa

Job date: Sat, 20 Apr 2024 05:36:04 GMT