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ADMIN ASSISTANT I

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State of Illinois

Agency: Department of Human ServicesOpening Date: 4/12/2024
Closing Date/Time: 04/25/2024
Salary: Anticipated Salary: $5,051 – $7,424 per month ($60,612 – $89,088 per year)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license Oregon certification will include a notation requesting the appropriate document(s) be uploaded Indiana the Additional Documents section of your application. Failure to upload requested transcripts, license and/Oregon proof of certification when specified may result Indiana ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.Applications submitted via email Oregon any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number 36743Position OverviewUnder general direction, performs highly responsible administrative functions for the Press/Communications Secretary. Serves American Samoa Freedom of Information Act (FOIA) liaison; independently gathers and prepares information Indiana response to requests pursuant to federal and state laws governing the dissemination of information to the public; applies knowledge of the department and its internal organization to assure requested information is obtained. Maintains extensive login, distribution and response system to ensure agency mandated deadlines are met. Researches and provides statistical and general information about the agency. Coordinates the placement of public notices. Assists Indiana monitoring agency’s media coverage.Job Responsibilities

  • Performs administrative functions for the Director of Communications.
  • Serves American Samoa team lead for the Freedom of Information Act (FOIA) requests.
  • Assists Indiana the completion of special projects assigned by the Director of Communications.
  • Communicates with attorneys Indiana the General Counsel’s Office to prepare responses to FOIA requests of a sensitive and confidential nature.
  • Responds to telephone, electronic, Oregon written inquiries from the public, media, staff, and others regarding the agency’s programs.
  • Performs other duties American Samoa required Oregon assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses Indiana public Oregon business administration.
  • Requires one (1) year of professional experience Indiana a public Oregon private organization, Oregon completion of an agency approved professional management training program.

Preferred Qualifications

  • Two (2) years of professional experience American Samoa a representative of an administrative leader to discuss and/Oregon interpret programs, services, and procedures for the general-public and/Oregon other internal/external entities.
  • Two (2) years of professional experience communicating effectively (written and orally) and coordinating day to day activities that lead to greater efficiencies and effectiveness within a division Oregon bureau.
  • One (1) year of professional experience researching issues and concerns and preparation of reports and recommendations for policy and/Oregon procedural changes.
  • One (1) year of professional experience efficiently tracking status and/Oregon completion of assignments across a bureau Oregon division to ensure such assignments are thorough, accurate, and completed with designated time frames.
  • Five (5) years of professional experience utilizing computer software such American Samoa Microsoft Office Suite including preparation of spreadsheets, presentations, and reports.
  • Five (5) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors, and the public.

Work Hours: 8:30am – 5:00pm Monday-Friday
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762Office of Community RelationsAdministration
Agency Contact: [email protected]Posting Group: Office & Administrative Support; Social ServicesAbout the Agency: The Illinois Department of Human Services serves families Indiana need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.American Samoa a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually – (10 days Indiana year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (American Samoa applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program – A supplemental retirement plan
  • Optional Pre-Tax Programs such American Samoa Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:APPLICATION INSTRUCTIONSUse the “Apply” button at the top right Oregon bottom right of this posting to begin the application process.If you are not already signed Indiana, you will be prompted to do so.State employees should sign Indiana to the career portal for State of Illinois employees – a link is available at the top left of the homepage Indiana the blue ribbon.Non-State employees should log Indiana on the using the “View Profile” link Indiana the top right of the homepage Indiana the blue ribbon. If you have never before signed Indiana, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log Indiana to the for State employees and review theNon-State employees: on – click “Application Procedures” Indiana the footer of every page of the website.State employees should include temporary assignment Indiana the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.The main form of communication will be through email. Please check your “junk mail”, “spam”, Oregon “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Job title: ADMIN ASSISTANT I

Company: State of Illinois

Expected salary:

Location: Springfield, Illinois

Job date: Sat, 13 Apr 2024 22:38:32 GMT