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Administrative Assistant 1, Front Office

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Spokane Airport

To be the first point of contact and assistance for visitors and callers; to facilitate the flow of information and communication; to produce high quality office work for a variety of users; and to provide key support to departments. The Administrative Assistant 1, Front Office will perform fundamental duties and tasks to support the Front Office at Spokane International Airport.Examples of Duties / Knowledge & Skills

  • Greet visitors and direct them to the correct person/department.
  • Answer/transfer calls and document/distribute messages as appropriate.
  • Assist the public with providing information in-person, over email, and over the phone.
  • Sort, distribute, and process incoming and outgoing mail including FedEx, UPS, and certified mail.
  • Accept payment from tenants and taxi companies.
  • Reconcile monthly corporate credit card statements.
  • Reserve meeting areas in calendar notebook.
  • Maintain Airport directory.
  • Organize and maintain work area and various conference rooms.
  • Track office supplies inventory levels.
  • Provide clerical support to staff; receive hand-written edits or drafts of letters, memos, forms, and other materials for word processing and copy support.
  • Provide support to Airport Administration as needed.
  • Perform Other duties as assigned.

Minimum qualifications & RequirementsEducation/Experience:

  • High school diploma or equivalent required. Associates degree preferred.
  • One year of related office experience.
  • Two years’ strong customer service and public contact experience.
  • A combination of education and experience may be considered in meeting the requirements of this position.
  • Valid state driver’s license, free of serious or frequent traffic violations.

Knowledge/Skills:

  • Deliver excellent internal and external customer service.
  • Show a high level of professional poise and personal bearing to deal with people including a clear speaking voice and skills in operating a multi-line telephone system.
  • Work as a contributing member of the team.
  • Maintain confidentiality and handle sensitive information appropriately.
  • Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and changing priorities.
  • Handle interruptions efficiently and effectively.
  • Prioritize a variety of tasks and use good judgment.
  • Organize information into a coherent and meaningful format.
  • Communicate effectively both verbally and in writing. Read, write, speak and understand English.
  • Use spreadsheets, word processing, and database computer software programs at an intermediate level.
  • Present in a professional manner and with excellent interpersonal skills in order to establish effective working relationships with others.

Physical Requirements

  • Requires the ability to lift, carry, push and pull objects up to 30 pounds.
  • Job functions require sitting for extended periods with intermittent walking and standing; also involves occasional stooping, kneeling, bending, lifting, carrying, and reaching.
  • Extensive wrist and hand movements required for frequent keyboarding and use of office equipment.
  • Ability to perform close work to file, read and use computer required.
  • Ability to continuously exchange information through listening and talking with customers, coworkers, and other individuals required.
  • The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Security:

  • Must be able to obtain and maintain an Airport security badge as a condition of employment.

Supplemental informationWorking Contacts:

  • Regular contact with Airport staff, vendors, tenants and the general public.

Working Conditions:

  • Work is primarily in an office setting with minimal exposure to weather elements. Requires walking outside to attend to conference rooms and mail.

Equipment Operation Required:

  • Personal computer, phones, calculators, copier, fax, binding machine, postage meter and other office equipment.

Job title: Administrative Assistant 1, Front Office

Company: Spokane Airport

Expected salary: $19.47 – 24.58 per hour

Location: Spokane, WA

Job date: Sun, 21 Apr 2024 01:41:59 GMT