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Administrative Assistant

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Frazer LLP

This website uses cookies to customize and improve your experience. If you are a California resident, you may be entitled to certain rights regarding your personal information. Additional information about our data collection practices and location specific notices is available on our privacy policy.XAccept CookiesThis website uses cookies to customize and improve your experience. If you are a California resident, you may be entitled to certain rights regarding your personal information. Additional information about our data collection practices and location specific notices is available on our privacy policy.XAccept CookiesAdministrative AssistantJob DetailsJob LocationAnaheim – Anaheim, CADescriptionThe Administrative Assistant is responsible for providing day-to-day administrative support to assigned Partners and Senior Managers and their respective department. This position reports to the Controller and is an excellent opportunity to showcase your administrative and customer service skills.Essential Functions:

  • Serves as a point of contact for clients both in the office and on the telephone, including: screening phone calls, ensuring client messages are communicated to the appropriate client service staff, and following up with clients, when appropriate.
  • Schedules appointments using Outlook.
  • Tax Return Assembly when needed as well as Back-up for Financial Statements
  • Composes and/or proofreads correspondence and takes responsibility for accuracy of final product.
  • Processes time and expense reports accurately and timely, and manages expenses and reimbursements.
  • Creates and maintains filing systems.
  • Monthly billing.
  • Scanning of daily documents into CCH.
  • Coordinates travel arrangements when needed.
  • Provides meeting, conference, and special event coordination, including: reserving conference rooms, teleconference setup, video conference setup, email announcement to meeting participants, procurement of audio/visual aids, and food and beverage service.
  • Develops and maintains the industry group calendar of events, if required.
  • Special projects as assigned by the Firm.

Qualifications

  • Experience in a professional services firm a plus
  • Must have general business knowledge
  • Strong attention to detail and accuracy
  • Ability to work effectively in fast-paced environment
  • Must have a high level of interpersonal skills
  • Ability to handle sensitive situations and confidential information
  • Client service oriented (internal and external)
  • Ability to multi-task and prioritize in a fast-paced environment
  • Efficiency with Microsoft Office and Excel
  • Adept at learning new technology
  • Excellent written and verbal communication skills
  • Flexibility with overtime to meet deadlines
  • Consistent punctuality and dependability
  • Work with limited direction and manage own time effectively, but able to work as a contributing member of a team

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Job title: Administrative Assistant

Company: Frazer LLP

Expected salary:

Location: Anaheim, CA

Job date: Tue, 16 Apr 2024 22:55:11 GMT