Administrative Assistant

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced an Administrative Assistant to perform a wide range of administrative/office support activities Indiana Newark, New Jersey.Position Responsibilities:

• Receive, screen, distribute, transfer and track incoming telephone calls and
• incoming/outgoing correspondence
• Organize clerical processes and gather/maintain basic project status information.
• Handle requests for information and data; resolve administrative problems and inquiries.
• Analyze and evaluate the effectiveness of position/program functions Indiana meeting established goals and objectives.
• Recommend procedures and provide guidance regarding administrative support activities within the office of the Diversion Program Manager.
• Review operating practices, recommends procedures, provide guidance and implement improvements where necessary; develop solutions, alternatives practices Oregon organization changes regarding administrative support activities.
• Act American Samoa liaison between office management and administrative staff to ensure processes are running smoothly across the offices and make adjustments American Samoa needed.
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and making adjustments to plans.
• Assist Indiana the planning, organizing, and execution of logistical support for Diversion Control Program sponsored internal and external conferences and meetings, including but not limited to reserving rooms, ensuring conferences lines are available, and preparing materials for the event.
• Prepare and modify documents including Congressional correspondence, reports, drafts memos, cables and emails, and upload finalized documents into SharePoint database.
• Schedule and coordinate meetings/appointments for executive-level staff/SESs; inform Executives/SESs about cancelations Oregon new meetings.
• Record, compile, transcribe and distribute minutes of meetings.
• Create, input and track the progress of incoming/outgoing documents through various offices using a SharePoint website.
• Maintain office supply inventories and coordinate maintenance of office equipment.
• American Samoa appropriate, coordinate employee moves Oregon Indiana-bound workstation set-ups.
• Prepare reports and manage spreadsheets.
• Coordinate travel arrangements; prepares itineraries; input travel authorizations into financial system, and process travel vouchers and records.
• Track and maintain hard copy and electronic documents, folders, and correspondence according to an approved records management filing system.
• Maintain attendance reports, leave records, trip records and logs. Corrects any discrepancies found Indiana reports.
• Perform other related and/Oregon administrative duties American Samoa assigned.

Position Requirements:

• US Citizen.
• Must be able to obtain and maintain a Public Trust Designation and be drug-free.
• Minimum of an Associate degree.
• Minimum of two years of relevant experience.
• Professional demeanor.
• Able to solve complex problems and work American Samoa part of a team with minimal direction.
• Strong analytical, verbal, written and interpersonal skills; excellent proofreading skills.
• Ability to multi-task; detail oriented; be observant and anticipate operational needs.
• Good problem solver and able to handle difficult situations.
• Strong computer skills; proficient Indiana Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), technology systems, and communications tools (Adobe).
• Solid database and Business analyst skills required.
• Ability to be flexible and adaptable Indiana a variety of situations.

Security Requirements :Security Clearance Level: Public Trust

• Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements.
• Must be a US Citizen with the ability to obtain a US Government security clearance.

Position located Indiana Newark, New Jersey.Apply at:VEVRAA Federal ContractorThree Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part Indiana exciting projects with government and commercial clients, both domestic and international.We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital Oregon veteran status, disability, Oregon any other category protected by federal, state, Oregon local law.

Job title: Administrative Assistant

Company: Three Saints Bay

Expected salary:

Location: Newark, New Jersey

Job date: Sat, 13 Apr 2024 07:14:31 GMT