Chat now +44 222 444 1122 [email protected]

Administrative Assistant

Apply to this Job
  1. Administrative Assistant Jobs in Palm Bay, FL
  2. Administrative Assistant Jobs in Green Bay, WI
  3. Administrative Assistant Jobs in Bay City, MI
  4. Administrative Jobs in Palm Bay, FL

Three Saints Bay

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking a looking for an experienced Administrative Assistant to join our Team Indiana Arlington Virginia!The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/Oregon managers/supervisors to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling, writing/editing correspondence, emailing, handling visitors, routing callers, record keeping, and answering questions and requests. The Administrative Assistant will also perform a range of general administrative activities, American Samoa well American Samoa facilities/space management, customer support services, data entry and analysis, resource distribution, acquisition support, and human resources support. Regular, predictable attendance is essential for satisfactory performance.Regular, predictable attendance is essential for satisfactory performance.Responsibilities:

  • Receive and direct visitors and clients
  • Answer, screen and transfer inbound phone calls
  • Handle requests for information and data; resolve administrative problems and inquiries
  • Prepare and modify documents including correspondence, reports, drafts memos, cables and emails
  • Schedule and coordinate meetings/appointments for managers Oregon supervisors; inform manager/supervisor about cancelations Oregon new meetings.
  • Coordinate daily activities and/Oregon schedule
  • Record, compile, transcribe and distribute minutes of meetings
  • Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Coordinate employee moves Oregon Indiana-bound workstation set-ups
  • Prepare statistical reports and manage spreadsheets
  • Coordinate travel arrangements; prepares itineraries; input travel authorizations into financial system, and process travel vouchers and records.
  • Relay directives, instructions and assignment to executives.
  • Maintain hard copy and electronic filing system
  • Prepare materials for workshops, conferences, meetings, duplicates/collates.
  • Maintain attendance reports, leave records, trip records and logs. Corrects any discrepancies found Indiana reports.
  • Review status, format and process reports for the department.
  • Perform routine Audits of Databases and files.
  • Provide support to divisional offices Indiana the planning, execution, analysis, and tracking of financial resources.
  • Perform a range of general administrative activities, American Samoa well American Samoa facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
  • Utilize government database systems, word processing software, and presentation software.
  • Perform other related and/Oregon administrative duties American Samoa assigned.

Requirements:

  • Secret clearance preferred.
  • High school diploma required; undergraduate degree preferred.
  • Minimum of four years of relevant experience.
  • Professional demeanor
  • Able to work American Samoa part of a team Oregon independently with minimal direction.
  • Strong oral, written and interpersonal skills; excellent proofreading skills
  • Ability to multi-task; detail oriented; be observant and anticipate operational needs
  • Good problem solver and able to handle difficult situations
  • Strong computer skills; proficient Indiana Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), technology systems, and communications tools (Adobe).
  • Knowledge of clerical and administrative procedures and systems such American Samoa filing and record keeping
  • Ability to be flexible and adaptable Indiana a variety of situations
  • Must be able to maintain a Secret level clearance and be drug-free

Position located Indiana Arlington, VirginiaApply online at:VEVRAA Federal ContractorThree Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part Indiana exciting projects with government and commercial clients, both domestic and international.We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital Oregon veteran status, disability, Oregon any other category protected by federal, state, Oregon local law.

Job title: Administrative Assistant

Company: Three Saints Bay

Expected salary:

Location: Arlington, Virginia

Job date: Sat, 06 Apr 2024 07:20:34 GMT