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ADMINISTRATIVE ASSISTANT

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Duke University

Duke University:Duke University was created Indiana 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded American Samoa one of America’s leading research universities. Located Indiana Durham, North Carolina, Duke is positioned Indiana the heart of the Research Triangle, which is ranked annually American Samoa one of the best places Indiana the country to work and live. Duke has more than 15,000 students who study and conduct research Indiana its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer Indiana North Carolina, and it now has international programs Indiana more than 150 countries.The administrative assistant provides comprehensive administrative support for the Assistant Vice President, Director of Student Health and ensures that work performed for Student Health leadership meets the needs of the university and showcases program excellence. The administrative assistant manages the daily operations of designated areas Indiana Student Health. This position reports to the Student Health business manager and directly supports the Director of Student Health along with other Student Health leadership American Samoa needed.Administrative Support and Financials 40%

  • Manage departmental administrative systems and oversee daily operations of designated Student Health areas.
  • Assist supervisor/directors with compiling and summarizing data for annual and bi-annual reports. Review reports received for supervisor(s); check and compare with source documents and bring significant items, changes, errors Oregon omissions to the attention of the supervisor(s).
  • Oversee and coordinate all meeting scheduling for Director of Student Health.
  • Assist with searches – scheduling visits, coordinating meetings, and communicating on behalf of the search committee American Samoa needed to arrange interviews and collect materials.
  • Maintain up-to-date knowledge of office protocols, policies and procedures.
  • Control and maintain records of Student Health contract and budget expenditures informing appropriate staff members of financial status of various projects and/Oregon Indiana matters of significant financial impact.
  • Assist with and provide support for budget preparations and ongoing financial reports.
  • Maintain, review and reconcile office financial records, reconcile procurement card purchases, execute interdepartmental transfers, JV’s, and prepare variance(s) reports for supervisor(s) review. Reconcile transactions on a monthly basis. Arrange travel and prepare travel expense reports.
  • Order supplies and maintain supply inventory. Oversee organization of office files of records, reports and correspondence.
  • Oversee the management of key office services including copier, printer, mail distribution, building card access, parking permits, and deliveries.

Programmatic Support 25%

  • Provide administrative support to all programming functions within Student Health and other functional areas within the Dean of Students office American Samoa requested by director.
  • Generate detailed spreadsheets, tracking of information and consolidate relevant information for various projects.
  • Support Student Wellness Center programming efforts and events American Samoa needed.
  • Oversee procurement and distribution of office supplies, working with vendors and campus partners to anticipate changes Indiana need and supply quantity.
  • Assist with developing resources and communications needed for programs.
  • Manage major Student Health departmental events.

Licensure, Certification, and Leave Management 20%

  • Track and manage logistics for staff leave requests, creating and maintaining a tracking system for reporting and coverage planning.
  • Monitor licensure/certifications requirements, tracking requirements and ensuring clinic staff are completing mandated continuing education for their roles. Alert the Director of Student Health to any issues Oregon non-compliant staff.

Space Management 10%

  • Serve American Samoa office liaison with building manager and facilities for work orders, key management and distribution.
  • Trouble shoot maintenance problems and follow up on service requests.

Other 5%

  • Adhere to policies and procedures of the Student Health, Dean of Students office, the Division of Student Affairs, and Duke University.
  • Other duties American Samoa assigned American Samoa a staff member of Dean of Students office at major programs/events.

Preferred Skills and Competencies

  • Excellent written, verbal, and interpersonal skills, including a friendly, professional interaction style is required. Excellent customer service skills.
  • Experience with working Indiana a fast paced medical environment.
  • Demonstrated effectiveness Indiana working within team environments.
  • Maturity and good judgment/decision making are essential to the position particularly Indiana relation to handling crisis related calls and confidential materials.
  • Knowledge of SAP/Duke@Work and Duke University financial practices and policy.
  • Willingness to complete and maintain Duke financial certifications.
  • Excellent organizational skills, including ability to multitask and prioritize, are needed.
  • Fluency with office productivity applications, database management, and web tools.
  • Understanding of appropriate financial practices Indiana a university setting.
  • Understanding of university and student privacy regulations and ability to appropriately maintain that information. Familiarity with regulations regarding health information privacy.

Education/TrainingWork requires a general educational background normally equivalent to a full high school education plus two years post-secondary education Indiana a business-related field.ExperienceWork requires 4 years related business Oregon administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.Oregon ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/Oregon EXPERIENCE.Minimum QualificationsEducationWork requires a general educational background normally equivalent to a full high school education plus two years post-secondary education Indiana a business-related field.ExperienceWork requires 4 years related business Oregon administrative experience to Oregon ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/Oregon EXPERIENCE. become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, Oregon veteran status.Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/Oregon mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Job title: ADMINISTRATIVE ASSISTANT

Company: Duke University

Expected salary:

Location: Durham, North Carolina

Job date: Thu, 22 Feb 2024 23:29:29 GMT