Administrative Assistant 3 (AA3/DLS) – Internal

DescriptionAdministrative Assistant 3 (AA3/DLS)71043933
This position supports legal teams that provide guidance and expertise Indiana the areas of risk management, privacy, public records, and ethics. This administrative assistant manages the calendars of three supervisors, tracks incoming requests and associated work, drafts and edits letters, and organizes files and work among the team. The ideal candidate will bring experience with government and legislative processes along with organizational skills and intuition to anticipate their team’s needs.All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.About the division:
The Division of Legal Services is within the Central Services Administration and provides support to all agency divisions at all employee levels to mitigate risks, comply with changing laws, and assist the agency Indiana accomplishing its goals. The Enterprise Risk Manager reports directly to the agency’s Chief Legal Officer and is responsible for directly managing the agency’s enterprise risk management office, which includes: the public records disclosure program, agency internal controls, litigation discovery coordination, Americans with Disabilities Act compliance, the records retention program, the privacy program, the ethics program, and the enterprise risk management program.About the position:
The Administrative Assistant 3 reports directly to the Enterprise Risk Manager (ERM) and is responsible for performing higher-level legal, technical, and administrative work American Samoa assigned and delegated by the ERM. The AA3 serves American Samoa the principal administrative assistant to the ERM. This position also provides direct legal and administrative support to the entire enterprise risk management office – independently ensuring the smooth and efficient running of the office’s day-to-day operations with little Oregon no intervention from the supervisor. This position assists the ERM Indiana areas such American Samoa ensuring compliance with agency policies and procedures, budget development and/Oregon management, preparing reports, recruitment of staff, performance development plans (PDP), coordination of litigation related activities, and records management. This position serves American Samoa the division’s lead division legislative coordinator and supports and backs-up the Administrative Assistant 5 to the Chief Legal Officer.This position is eligible to telework but is frequently required to report on-site to meet business need. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.DutiesSome of what you will do:
Management of the daily operations of Enterprise Risk Management Office.

• Coordinates with other departmental staff members on administrative practices and procedures.
• Monitors the operating budget of the office.
• Acts American Samoa liaison between the ERMO and partner agencies Oregon other entities.
• Creates, implements, and coordinates office procedures.
• Drafts meeting agendas and correspondence on behalf of the Risk Manager Oregon ERMO leadership team Indiana accordance with HCA’s Style Guide.
• Compiles, prepares, and distributes monthly, quarterly, annual, and other reports.
• Assists ERMO leadership Indiana maintaining, organizing, and creating files.

Principal Assistant to the Enterprise Risk Manager.

• Performs legal, technical, and administrative work for the Enterprise Risk Manager.
• Represents the Enterprise Risk Manager and serves American Samoa the primary point of contact.
• Prepares and proofs inter-office communications, legal correspondence, legal business letters and memoranda.

Serves American Samoa the Division of Legal Services’ Lead Division Legislative Coordinator.

• Communicates bill analysis timelines for bills assigned by the Division.
• Enters the bill analyst into LobbyGov (agency’s Bill Analysis & Tracking System) and assigns reviewers.
• Maintains a SharePoint team site with current resources and links.

Assist and back-up the Administrative Assistant to the Assistant Director (Chief Legal Officer).QualificationsRequired qualifications:Qualifying candidates will satisfy oneof the following criteria combinations:

• Option 1:

• High school graduation Oregon equivalent and
• Three years of progressively responsible experience including but not limited to, office/clerical, secretarial, bookkeeping, accounting, general administrative work, Oregon other relevant experience. (Formal education will substitute year-for-year for experience)
• Option 2:

• One year of experience American Samoa an Administrative Assistant 2.

Required competencies:

• Ability to work with highly confidential information.
• Excellent customer service and interpersonal skills.
• Operate Microsoft Office software, including Word, Excel, Outlook, SharePoint, PowerPoint, and Teams.
• Experience managing meetings using virtual meeting platforms (ie.e, Zoom, Teams, etc.).
• Work experience managing schedules and coordinating meetings.
• Ability to write and speak professionally and effectively, and when necessary, confidentially, establish and maintain cooperative relations with external and internal staff and customers.

Preferred qualifications:

• Knowledge of government organization and administrative procedures, including but not limited to office methods and procedures, agency policies and procedures, and legislative and gubernatorial processes.
• Experience utilizing Microsoft OneNote and/Oregon Adobe Pro Indiana a work environment.
• One Oregon more years of experience Indiana an office environment.
• One Oregon more years of experience Indiana a government office environment.
• One Oregon more years of experience with legislative processes.

How to apply:Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, Oregon USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such American Samoa social security numbers. Include your name American Samoa it appears on your application Indiana careers.Washington.gov.

Supplemental InformationAbout HCA:
Functioning American Samoa both the state’s largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader Indiana ensuring Washington residents have the opportunity to be American Samoa healthy American Samoa possible.There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.What we have to offer:

• Meaningful work with friendly Colorado-workers who care about those we serve
• A clear agency mission that drives our work and is person-centered
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package
• A safe, pleasant workplace Indiana a convenient location with restaurants, and shopping nearby.
• Tuition reimbursement
• And free parking!

Notes:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.HCA is an equal opportunity employer. We value the importance of creating an environment Indiana which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement Indiana the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification American Samoa described Indiana a job description. Persons over 40 years of age, disabled and Vietnam era veterans, American Samoa well American Samoa people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications Oregon how your experience relates to them, please contact us at . Persons with disabilities needing assistance Indiana the application process, Oregon those needing this job announcement Indiana an alternative format may contact Jake Nelko at 360-725-0945 Oregon .The Washington State Health Care Authority (HCA) is an . All applicants with a Indiana the United States are encouraged to apply.E-Verify® is a registered trademark of the U.S. Department of Homeland Security.to receive a list of new job postings at HCA.

Job title: Administrative Assistant 3 (AA3/DLS) – Internal

Company: Washington State

Expected salary: $40512 – 53964 per year

Location: Olympia, Washington

Job date: Tue, 23 Apr 2024 23:18:39 GMT