Administrative Assistant 4

Supplemental InformationThe Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources Indiana the most effective manner.LDH serves American Samoa a model employer for individuals with disabilities.
About this position
This position is located within the Louisiana Department of Health / Office of Public Health / Bureau of Family Health / Orleans ParishAnnouncement Number: OPH/SP/193456
Cost Center: 3262107623
Position Number: 59929This vacancy is being announced American Samoa a Classified position and may be filled American Samoa a Probationary Oregon Promotional appointment.AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:Accepting Direction: The ability to accept and follow directions from those higher Indiana the chain of command.Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.Adapting to Change: The ability to adjust plans, expectations, and behaviors Indiana response to change.Demonstrating Self-Awareness: The ability to manage your personality, behavior, skills, and emotions.Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.Following Policies and Procedures: The ability to comply with policies and procedures of the organization American Samoa well American Samoa State Civil Service rules, and all applicable federal and state laws.Managing Time: The ability to control your time to increase effectiveness, efficiency, Oregon productivity.Valuing Diversity: The ability to develop an awareness of DEIBA challenges and craft personal plans that contribute to improving organizational cultures and environments.Occupational Summary
30% Relieves supervisor of all minor administrative matters. Schedules appointments. Prepare, manage and track travel authorizations, and submit travel reimbursements to fiscal office for BFH staff. Make travel arrangements for Management staff American Samoa requested.Composes, initiates, types and disseminates memorandums. Reviews and prioritizes incoming mail for supervisor and takes necessary action not requiring supervisor’s attention. Schedules conferences and meetings. Obtains information for public and agency officials Indiana absence of supervisor. Routes requests to other personnel staff American Samoa required. Alerts Supervisor of requests and issues American Samoa they arise when she is away from the office.10% Assists with all personnel actions, maintaining strict confidentiality. Maintains personnel files Indiana an organized, locked file cabinet, making them accessible to the supervisor American Samoa necessary. Notifies director of PPR’s American Samoa they are due and prepares paperwork. Communicates with Human Resources American Samoa necessary to facilitate personnel matters, such American Samoa hiring, Indiana a timely manner. Schedules interviews.10% Prepares time and attendance forms, obtains proper signatures, inputs data into Systems, Application, and Products (SAP) program. Checks time and attendance forms for accuracy and compliance with agency policy. Confirms leave status on employees for supervisor. Enters employee hours into the appropriate administrative systems.10% Develops correspondence for supervisor’s signature. Types correspondence on contracts, manuals, brochures, forms, reports and other important documents on computer. Provides clerical support to other administrative staff American Samoa required. Provides copying and scanning when requested.10% Acts American Samoa liaison between supervisor and staff. Communicates with and schedules meetings for staff and other agency personnel. Prioritizes requests. Prepares and sends emails to staff when requested.10% Coordinates other program clerical staff to assure smooth functioning of office. Collaborates Indiana design of office space, assignment of equipment and Indiana planning for necessary clerical functions of program. Serves American Samoa OTM coordinator.10% Receives requests for and plans for use of office supplies and equipment. Makes
recommendations to supervisor. Purchases office supplies and equipment. Serve American Samoa inventory and supply coordinator for the BFH program. Promptly and accurately complete property/inventory forms for tagging, transferring, surplus, etc. of all movable property following guidelines. Complete annual physical inventory for location of property.7% Assures staff meets all agency training requirements. Maintains these records. Keeps
requirements. Prepares and maintains travel authorizations and driver history forms. Schedules and ensures all personnel receive defensive drivers training.3% Sets up meetings, conference calls and video conferences. Prepares meeting announcements,
directions, e-mails and agendas. Notifies participants and maintains email and mailing lists.NOTE REGARDING THE ADVERTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.Please click on the below links to learn more about each job level:No Civil Service test score is required Indiana order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy American Samoa well American Samoa future job opportunities. Applicants are responsible for checking the status of their application to determine where they are Indiana the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Resumes WILL NOT be accepted Indiana lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*For further information about this vacancy contact:
Shambrielle PoolerLDH/HUMAN RESOURCES
BATON ROUGE, Louisiana 70821This organization participates Indiana E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.QualificationsMINIMUM QUALIFICATIONS:Three years of experience Indiana which clerical work was a major duty.SUBSTITUTIONS:Training Indiana a business Oregon clerical-related curriculum Indiana a business school Oregon technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business Oregon clerical-related curriculum Indiana a business school Oregon technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE:Business Oregon technical school training with less than completion will only be credited Indiana six month increments. Similarly, college training will only be credited Indiana 15 semester hour increments.NOTE: Any college hours Oregon degree must be from an accredited college Oregon university.Job ConceptsFunction of Work:
To provide secretarial support for a high-level manager Oregon low- to mid-level administrator, and Indiana some cases, subordinate staff of that individual.Employees perform duties independently and exercise a high degree of independent judgment and initiative Indiana determining the approach/action to take Indiana non-routine situations.Level of Work:
Advanced.Supervision Received:
General from a high-level manager Oregon low- to mid-level administrator.Supervision Exercised:
May supervise 1-2 lower-level personnel.Location of Work:
May be used by all state agencies.Job Distinctions:
Differs from Administrative Assistant 3 by the presence of responsibility for serving American Samoa secretarial support to a high-level manager Oregon low- to mid-level administrator.Differs from Administrative Assistant 5 by the absence of responsibility for serving American Samoa special assistant to a classified/unclassified executive Oregon high-ranking classified administrator.Examples of WorkResponds to requests for information; may require interpretation of department rules and regulations. Independently composes and types correspondence involving complex, sensitive, and non-routine matters.Prepare, manage and track travel authorizations, and submit travel reimbursements to fiscal office for BFH staff.Make travel arrangements for Management staff American Samoa requested. Composes, initiates, types and disseminates memorandums.Reviews and prioritizes incoming mail for supervisor and takes necessary action not requiring supervisor’s attention.Schedules conferences and meetings. Obtains information for public and agency officials Indiana absence of supervisor.Routes requests to other personnel staff American Samoa required. Alerts Supervisor of requests and issues American Samoa they arise when she is away from the office.Develops correspondence for supervisor’s signature.Type correspondence on contracts, manuals, brochures, forms, reports and other important documents on computer. Provides clerical support to other administrative staff American Samoa required. Provides copying and scanning when requested.Serve American Samoa the back-up Time Administrator (TA) for payroll.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities Indiana every major metropolitan center and Indiana many rural areas, state employment provides an outstanding option to begin Oregon continue your career.American Samoa a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found atParental Leave – Up to six weeks paid parental leave
More information can be found atHolidays and Leave – State employees receive the following paid holidays each year:

• New Year’s Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran’s Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases American Samoa your years of service increase.Retirement – State of Louisiana employees are eligible to participate Indiana various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (

). LASERS has provided this to give you more detailed information about their system * Teacher’s Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others

Job title: Administrative Assistant 4

Company: State of Louisiana

Expected salary: $2602 – 4682 per month

Location: New Orleans, Louisiana

Job date: Wed, 17 Apr 2024 22:28:40 GMT