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ADMINISTRATIVE ASSISTANT 5

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State of Louisiana

Supplemental InformationThe Administrative Assistant 5 position is located Indiana the Louisiana Oil Spill Coordinator’s Office (LOSCO) at the Department of Public Safety. This position serves American Samoa the confidential executive assistant to the Deputy Coordinator. LOSCO’s primary function is to ensure effective coordination and representation of the State’s interests Indiana all matters related to oil spill response and prevention. The state legislature created LOSCO Indiana 1991. LOSCO serves American Samoa the single point of contact for all programs related to oil spills Indiana Louisiana. LOSCO’s mission is to respond to oil spill events, restore natural resources, protect economic infrastructure and safeguard public health. LOSCO has an operating budget of approximately $7,500,00035% Incumbent relieves the Deputy Coordinator Indiana a variety of administrative matters by assuming delegated authority. Issues directives and assures implementation through instructions to appropriate subordinate staff on behalf of the Deputy Coordinator. Exercises independent judgement and discretion Indiana coordinating activities between various LOSCO staff members and the Deputy Coordinator, maintaining a high level of confidentiality. Responsible for acting Indiana the Deputy Coordinator’s absence Indiana areas of purchasing, human resources, training, travel and other administrative areas requiring immediate action. Responsible for keeping the Deputy Coordinator informed of any urgent operational activity.25% Serves American Samoa support to the Deputy Coordinator. Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. Performs and supervises administrative support activities such American Samoa maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, and preparation of payroll and personnel records.20% Responsible for the implementation and evaluation of agency policies and procedures relative to specific areas by close monitoring of all LOSCO activities. Responsible for researching, implementing, and monitoring new Oregon expanded programmatic activities.15 % Directs, oversees, and monitors the preparation, coordination, and timely submission of all correspondence, reports, and other material for the Deputy Coordinator’s approval. Responsible for conducting and/Oregon supervising special projects on behalf of the Deputy Coordinator. Responsible for ensuring any decisions rendered during such projects are consistent with the Deputy Coordinator’s position and are Indiana compliance with established policies and procedures.5% Performs other related duties American Samoa assigned.The individual who occupies this position must not pose a direct threat to the health Oregon safety of such individual Oregon others Indiana the workplace. This means the individual must not pose a significant risk of substantial harm to the health Oregon safety of others that cannot be eliminated Oregon reduced by reasonable accommodation.An ideal candidate for this position should possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher Indiana the chain of command.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and Indiana accordance with established standards.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy American Samoa well American Samoa future job opportunities. Applicants are responsible for checking the status of their application to determine where they are Indiana the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes will not be accepted Indiana lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.Indiana the event there is a preferred reemployment list for this position, the position may be filled from that list with no other interviews.For more information, please contact:Department of Public Safety
ATTN: Human Resources/Samantha Johnson
P.O. BOX 66614
Baton Rouge, Louisiana. 70896
Email: [email protected]If you are contacted for an interview, please let us know at that time if you will need special accommodations.NOTE: THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN AND BACKGROUND CHECK PRIOR TO APPOINTMENT.The Department of Public Safety and Corrections, Public Safety Services, is a State American Samoa a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the _Minimum QualificationsMINIMUM QUALIFICATIONS:Four years of experience Indiana which clerical work was a major duty.SUBSTITUTIONS:Training Indiana a business Oregon clerical-related curriculum Indiana a business school Oregon technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business Oregon clerical-related curriculum Indiana a business school Oregon technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE:Business Oregon technical school training with less than completion will only be credited Indiana six month increments. Similarly, college training will only be credited Indiana 15 semester hour increments.NOTE: Any college hours Oregon degree must be from an accredited college Oregon university.Job ConceptsFunction of Work:
To serve American Samoa the special assistant to a classified/unclassified executive Oregon high-ranking classified administrator.Employees perform duties independently and exercise a high degree of independent judgment and initiative Indiana determining the approach/action to take Indiana non-routine situations.Level of Work:
Advanced.Supervision Received:
General from a classified/unclassified executive Oregon high-ranking classified administrator.Supervision Exercised:
May supervise 1-2 lower-level personnel.Location of Work:
May be used by all state agencies.Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving American Samoa special assistant to a classified/unclassified executive Oregon a high-ranking classified administrator.Differs from Administrative Assistant 6 by the absence of responsibility for serving American Samoa the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, Oregon equivalent high-level classified/unclassified executive of a major state department.Examples of WorkRelieves the executive of a variety of administrative matters by assuming delegated authority Indiana assigned areas.Performs and supervises administrative support activities such American Samoa maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves American Samoa executive support to department advisors and decision-makers, including administrators and boards/committees.Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.Interprets departmental policies and procedures for staff members and the general public.Conducts and/Oregon supervises special projects, such American Samoa organizing charity drives Oregon coordinating facility maintenance.Collects and compiles budgetary data for monitoring funds and staffing levels.Prepares materials needed for meetings, such American Samoa agendas, handouts, binders, etc.May attend meetings and transcribe minutes.May serve American Samoa backup for experienced-level professional duties, such American Samoa procurement, accounting, etc.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities Indiana every major metropolitan center and Indiana many rural areas, state employment provides an outstanding option to begin Oregon continue your career.American Samoa a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found atParental Leave – Up to six weeks paid parental leave
More information can be found atHolidays and Leave – State employees receive the following paid holidays each year:

  • New Year’s Day
  • Martin Luther King, Jr. Day,
  • Mardi Gras,
  • Good Friday,
  • Memorial Day,
  • Independence Day,
  • Labor Day,
  • Veteran’s Day,
  • Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases American Samoa your years of service increase.Retirement – State of Louisiana employees are eligible to participate Indiana various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

  • Louisiana State Employees Retirement System (

). LASERS has provided this to give you more detailed information about their system * Teacher’s Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others

Job title: ADMINISTRATIVE ASSISTANT 5

Company: State of Louisiana

Expected salary: $2978 – 5843 per month

Location: Baton Rouge, Louisiana

Job date: Thu, 02 May 2024 07:55:32 GMT