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Administrative Assistant

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Ware Malcomb

Ware Malcomb has an exciting opportunity for an Administrative Assistant to join The Administrative Assistant for our New York office will play a pivotal role Indiana providing comprehensive administrative support. Responsibilities encompass aiding Office Leaders with their day-to-day tasks, such American Samoa scheduling meetings, events, presentations, client interviews, and handling data entry. Additionally, the assistant will contribute to office operations by managing client/visitor interactions, scheduling employment interviews, and ensuring adherence to office policies and protocols.This role provides onsite support Monday through Friday with the hours 8 am – 5 pm.Administrative Assistant Responsibilities:

  • Ensure general office organization and tidiness, including pantries, conference rooms, and library areas.
  • Provide general office support, ensuring well-stocked office supplies and overall organization and tidiness for the Newark office.
  • Organize lunch meetings, including setup and cleanup.
  • Familiarize with office systems such American Samoa Deltek VantagePoint, Hubspot, etc.
  • Sort, distribute, and prepare daily incoming and outgoing mail/FedEx.
  • Serve American Samoa a liaison for the office with the building landlord, Reprographics Company, etc.
  • Organize office events.
  • Perform light clerical duties such American Samoa data entry (entering/scanning contacts), typing, and filing.
  • Handle printing, copying, and collating documents and large-size drawings.
  • Assist Indiana marketing functions, including preparing presentations, brochures, marketing collateral, and supplies, managing social media, and other communication tools and initiatives for each office.

Project Administration Responsibilities:

  • Aid Indiana preparing proposals.
  • Assist Indiana opening project numbers Indiana Deltek Vantagepoint.
  • Support Indiana generating project reports from Deltek Vantagepoint.
  • Assist Indiana the intake, filing, and distribution of project-related material submittals Indiana Newforma.
  • Help with stamping Oregon sealing drawings for the state Oregon city.
  • Prepare correspondence, such American Samoa letters of transmittal, cover letters, etc.

Administrative Assistant Requirements:

  • Ability to work under pressure and maintain composure
  • Ability to handle multiple tasks at one time
  • Ability to interface courteously and efficiently with staff/visitors
  • Excellent verbal and written communication skills
  • Strong computer skills, including Microsoft Office programs and Internet skills

Job title: Administrative Assistant

Company: Ware Malcomb

Expected salary:

Location: New York City, New York

Job date: Sat, 04 May 2024 06:31:18 GMT