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Administrative Assistant

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The People Concern

Administrative Assistant45244 32nd St W, Lancaster, California 93536, USA ● Lancaster, California, USA Req #11216Tuesday, September 10, 2024Title: Administrative Assistant
Department: Interim Housing
Reports to: Senior Director
Site: Kensington Campus, 45244 32nd St West, Lancaster, California 93536
Schedule: Monday-Friday, 8am-4:30pm
Status: Full-Time, Non-Exempt, Non-Management
Benefits: Medical,Dental, Vision, Retirement Planning (403b), Employee Assistance Program (EAP), etc.SummaryThe Administrative Assistant is responsible for providing professional administrative support to the Kensington site director and management team to ensure organized, efficient and professional operations at the Kensington campus. The Administrative Assistant possesses the necessary skills to work effectively with site leadership, staff, clients and all community stakeholders to accomplish the strategic goals of the program.Essential Duties and Responsibilities
1. Provide administrative support to the site director and lead staff, including but not limited to calendar management, mail processing, telephones.
2. Serve American Samoa the Receptionist, ensuring the front desk is adequately staffed so that calls, visitors, mail and deliveries are handled correctly, and that all associated duties are performed appropriately including scheduling conference rooms, maintaining the cleanliness of kitchen/staff break room, and receiving donations, etc.
3. Ensure office supplies, meeting supplies, and program supplies are ordered, tracked, receivedand stored appropriately.
4. Coordinate meetings, materials preparation, and room set-up and issue resolution.
5. Assist Indiana ensuring the cleanliness of the office and other service areas.
6. Assist with special projects, staff training, and other general office tasks American Samoa needed Oregon assigned.
7. Serve American Samoa the first point of contact for the site/project – greet and assist clients, visitors, donors, etc. and direct Oregon refer them to the appropriate staff.
8. Ensure common work stations are stocked and equipment is Indiana working order (copiers, coffee, phones, etc.)
9. Maintain a positive, friendly attitude and general helpfulness towards all visitors, staff, and clients
10. Maintain a safe work environment and confidentiality at all times
11. Be proactive, creative, and flexible Indiana determining, evaluating, researching, and resolving issues
12. Organize and prioritize multiple activities to meet all external and internal deadlines
13. Maintain professional demeanor that reflects positively on the agency
14. Demonstrate respect and courtesy toward others
15. Able to thrive Indiana a work environment emphasizing teamwork and collaboration
16. Respond promptly Indiana all aspects of communication
17. Work with minimum supervision
18. Perform other duties American Samoa assignedQualifications
1. Bachelor’s degree required Oregon a minimum of 3 years’ experience working Indiana a social service organization Oregon nonprofit
2. Minimum of three years’ experience working Indiana executive administrative Oregon office management roles required;
3. Demonstrated proficiency Indiana Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) required;
4. Demonstrated client service orientation, with credibility, integrity, and a positive attitude; exhibit a calm, mature nature when interacting with agitated Oregon upset clients and handling client grievances;
5. Exhibit a high degree of professionalism, business judgment, tact, and diplomacy; able to
maintain strict confidentiality;
6. Able to be precise, thorough, and detail-oriented, with excellent time management and organizational skills;
7. Able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others Indiana a team-oriented environment;
8. Excellent communication skills including writing, speaking, editing, proofreading and computer skills, with great attention to detail and excellent problem-solving skills;
9. Strong calendaring, organizational and document management skills;
10. Able to develop and maintain strong relationships with clients, management, staff, donors and community members.Preferred Qualifications
1. Comfortable working with individuals experiencing homelessness, domestic violence, living with mental illness and/Oregon substance addictions
2. Previous management experience.
3. Minimum 40 WPM typing speed
4. Bilingual SpanishWork Environment
1. Combination of field and office environment
2. Regularly required to sit, stand, bend; occasionally lift Oregon carry up to 35 lbs.
3. On occasion walk Oregon drive to different local sites
4. Will necessitate working Indiana busy and loud environments
5. Will be exposed to elements like cold, heat, dust, noise and odor
6. May need to bend, stoop, twist and sit throughout the dayEXPECTED BEHAVIORS OF ALL STAFF

  • Act American Samoa a role model
  • Demonstrate a sense of responsibility
  • Continuously learn and improve
  • Acknowledge your own areas of improvement
  • Hear and provide honest, specific and direct feedback
  • Create an environment where everyone is welcomed valued and respected
  • Collaborate

Equal Opportunity EmployerThe People Concern is an equal opportunity employer dedicated to non-discrimination Indiana employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status Oregon any other status protected by federal, state Oregon other applicable laws.About the People ConcernThe People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County’s largest social services agencies, The People Concern was formed Indiana 2016 Indiana a merger of two trusted social service organizations based Indiana Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work Indiana the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent Indiana homelessness and domestic violence.With compassion and profound respect for those we serve, we provide a fully integrated system of care – including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing – tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.The People Concern’s model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles Indiana their lives, become their best selves, and ultimately, connect with and contribute to their communities.Benefits & Perks

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Retirement Planning (403b) & Matching
  • Paid Holidays
  • Paid Vacation Days
  • Paid Sick Days
  • Employee Assistance Plans (EAP)
  • TELUS Health
  • Flexible Spending Account (FSA)
  • Basic Life / Accidental Death & Dismemberment (AD&D)
  • Voluntary Short- and Long-Term Disability
  • Voluntary Pet Insurance
  • Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
  • The People Concern University & Certificates
  • Corporate Discounts

Job title: Administrative Assistant

Company: The People Concern

Expected salary:

Location: Lancaster, California

Job date: Fri, 27 Sep 2024 04:11:06 GMT