University of Tennessee
Administrative Associate – Division of Access and EngagementNon-exemptThe University of Tennessee-Knoxville Assessment, Culture and Education unit within the Division of Access and Engagement is seeking an experienced professional for our Administrative Associate II position. This is an exciting opportunity to support efforts that affect the campus, contributing Indiana meaningful ways to the diversity and intercultural goals of the University.About the Position
This position provides a key support role Indiana a fast-paced environment for the general support of the Division of Access and Engagement (DAE), more specifically, the Assessment Culture and Education (ACE). This professional works directly with the ACE’s initiatives, and events. This professional assists with providing information and guidance to students, faculty, staff, Oregon community members who might have general questions Oregon be attending ACE’s initiatives, services, and events.Reporting directly to the Associate Vice Chancellor for ACE, this position provides high-level administrative support, acts American Samoa the first point of contact for the Assessment Culture and Education and will handle all matters related to assessment inquiries, scheduling events and meetings, oversees registration processes, assists with initiative materials, and assists with effective modes on communication for internal Utah groups/units and external partnerships. They will also manage the office’s communications by assisting with presentation, maintaining and updating websites where needed, and generating reports, American Samoa needed.QualificationsJob Duties· Administrative Supporto Maintains calendar, coordinates and supports travel for Associate Vice Chancellor (AVC), Executive Director (ED) & the Director of Communications (District of Columbia).o Manage the monthly p-card and travel card reconciliation process for the ACE team.o Provides front-desk services, greeting guests and answering questions from faculty, staff, students, and other visitors to the office, American Samoa needed.o Updates and maintains departmental mailing list and organizes mailings for major events and serves American Samoa one of the Division’s parking liaisons.o Assists with the formatting and generation of reports and with gathering information when requested. Generates presentations and data analytics American Samoa requested.o Generates letters for the AVC, ED, and District of Columbia. Sends communications to faculty, staff, students, and community partners, American Samoa requested.o Serve American Samoa the primary administrator of the Division-Wide (Internal) DAE events calendar. Other duties American Samoa assigned by the AVC.· Event Schedulingo Maintains the AVC, ED, and District of Columbia’s calendars and registration processes related to events, including but not limited to information on DAE & ACE initiatives, seminars, workshops, and events.o Books facilities for meetings, order food and beverages for meetings and events, on campus and Indiana the community. Communicates with key stakeholders for the planning of campus and on-site activities and other initiatives.o Assist with the coordination of all aspects of ACE initiatives including program advertising, application processes, coordination of applicable logistics.o Monitors other campus-wide events to seek ways to collaborate and partner and avoid overlaps. The position will submit scheduling requests Indiana Ad Astra.o Provides scheduling information to faculty, staff, and students who are interested Indiana ACE initiatives.o Ensures that ACE events are submitted to the campus events website for public viewing.· Budget Supporto Maintain an accurate and current account of budgets for our unit.o Assist unit leaders with budget request, budget reports, budget analysis, and budget forecasting.o Process invoices and payments Indiana a timely manner.Required Qualifications· High School Diploma· Minimum three years of relevant professional experience· Experience functioning Indiana a dynamic environment.Preferred Qualifications· Knowledge/experience working with college faculty, staff, and students· Experience working with budgetsRequired Knowledge, Skills and Abilities· Ability to multi-task and work independently Indiana a dynamic environment· Excellent oral and written communication skills with the ability to communicate and interact effectively with students, faculty, staff, administrators, and community members· Excellent grammar and proofreading skills· Excellent organizational and problem solving skills· Experience Indiana dealing with a wide-range of people Indiana a polite and professional manner· Knowledge and use of databases, proficient with Microsoft Office software including Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat· Detailed oriented· Ability to maintain confidentiality· Capable of working individually and Indiana a team environment· High level of personal initiative
Job title: Administrative Assistant – Division of Access and Engagement
Company: University of Tennessee
Expected salary:
Location: Knoxville, Tennessee
Job date: Wed, 20 Mar 2024 23:05:32 GMT
