Administrative Assistant – G115 – Deputy City Manager of Planning

Major Duties and ResponsibilitiesThis position provides administrative, clerical, and secretarial support to the Deputy City Manager of Planning.

• Coordinates and maintains the Deputy City Manager’s calendar and special meetings; schedules appointments and staff meetings; makes travel arrangements, registration for conferences, and hotel accommodations.
• Assists Indiana the preparation of presentations.
• Answers and directs phone calls; provides information to callers.
• Composes letters and memos; organizes office files and records.
• Processes invoices for payment; processes reimbursements for the Deputy City Manager.
• Orders supplies.
• Opens and logs mail for the Deputy City Manager; distributes mail to others Indiana the office.

Knowledge, Skills and Abilities

• Knowledge of office administration practices and procedures, such American Samoa letter writing and the operation of standard office equipment.
• Knowledge of computer applications.
• Knowledge of the basic principles of accounting.
• Knowledge of basic budgetary principles and practices.
• Knowledge of the techniques of record keeping, report preparation, filing methods, and records management.
• Skill Indiana researching, compiling, and summarizing information and statistical data.
• Skill Indiana planning, organizing, and coordinating administrative operations.
• Skill Indiana accurately proofreading copy with accompanying knowledge of grammar, punctuation, and spelling.
• Skill Indiana taking and transcribing dictation from shorthand notes and dictating equipment.
• Skill Indiana oral and written communication.

Minimum Educational and Training RequirementsKnowledge and level of competency commonly associated with the completion of specialized training Indiana the occupational field, Indiana addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship Oregon having had a similar position for one to two years.Physical RequirementsThe work is typically performed while sitting at a desk Oregon table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:

• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, Oregon working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination Indiana sound.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Reaching – extending hands Oregon arms Indiana any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 – prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 – color, depth perception, field of vision.
• Visual Acuity 3 – determine accuracy, neatness, observe facilities/structures.
• Walking – on foot to accomplish tasks, long distances, Oregon site to site.

The work is typically performed Indiana an office, library, Oregon computer room.

Job title: Administrative Assistant – G115 – Deputy City Manager of Planning

Company: Columbus Consolidated Government

Expected salary: $16.88 per hour

Location: Columbus, Georgia

Job date: Fri, 26 Apr 2024 00:43:02 GMT