ADMINISTRATIVE ASSISTANT I

Requisition No: 827872Agency: Juvenile JusticeWorking Title: ADMINISTRATIVE ASSISTANT I – 80009320Pay Plan: Career ServicePosition Number: 80009320Salary: $1,356.00 Bi-weeklyPosting Closing Date: 05/06/2024Total Compensation EstimatorThe Department of Juvenile Justice salutes our heroes.We are honored to have the opportunity to support our nation’s veterans and their families.We value the service given to our country and support the hiring of service members and military spouses.LOCATION, CONTACT AND SALARY INFORMATION:Location: Alexander Building, 2020 Capital Circle SE , Tallahassee, Florida 32399Contact Person: Alnysa Bisbee (850) 717-2764Starting Salary: $1,356.00 Bi-Weekly (Indiana accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade Oregon up to 5% of the employee’s current rate, whichever is greater).DUTIES AND RESPONSIBILITES:Provides administrative support to Facility Services Manager and Facility Services Unit. Identifies operational concerns hindering office objectives and outlines procedures to be followed. Supports supervisor Indiana the implementation of procedures and production planning. Formulates recommendations to solve problems and prepares reports with supporting management and project managers American Samoa needed. Serves American Samoa human resource liaison for the section. Maintains the Leave calendar and distributes delegation letters when needed; receives and distributes mail to appropriate staff within Facility Services. Process all new hire necessary paperwork for P-Card, Works, User Profile information, Network User Account and Day 1 Onboarding. Serves American Samoa back up to the Purchasing Specialist with creating and submitting Information Resource Request (IRR), Invoices, Purchase Requisitions and Travel submission for approval and Travel Reimbursements. Participates Indiana the development of design and construction facility standards for detention and residential facilities. Performs special assignments, conducts research and prepare reports. Drafts, prepares and/Oregon implements decision making documents. Assists with energy tracking and providing the annual report to the Department of Management Services. Ensures monthly emails are sent to Konica regarding usage readings and order Konica supplies American Samoa needed. Keeps track and order office supplies. Serves American Samoa the Facility Services Safety Coordinator.Performs other related duties American Samoa assigned.MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of the methods of data collection and analysis. Knowledge of basic management principles and practices. Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices. Ability to organize data into logical format for presentation Indiana reports, documents and other written materials. Ability to conduct fact finding research. Ability to utilize problem solving techniques. Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis practices. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to use Microsoft Word, Excel, Power Point, and Outlook. Knowledge of office equipment, fax machines and copiers. Knowledge of My Florida Market Place and Florida Accounting and Information Resource (FLAIR)SPECIAL NOTES:All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.DJJ participates Indiana E-Verify (Employment Eligibility).When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended Oregon revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference Indiana employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation American Samoa required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.

Job title: ADMINISTRATIVE ASSISTANT I

Company: State of Florida

Expected salary:

Location: Tallahassee, Florida

Job date: Wed, 24 Apr 2024 22:55:51 GMT