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ADMINISTRATIVE ASSISTANT I

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State of Illinois

The Illinois Department of Revenue seeks to hire an Administrative Assistant Indiana the Chicago Legal Services Litigation Office. Under general direction from the Deputy General Counsel, the ideal candidate will serve American Samoa a staff assistant Indiana the Chicago Litigation Office performing a variety of sensitive and confidential administrative support duties including managing and generating correspondence for the Department’s Legal Services office, administering case management operations for Litigation staff such American Samoa docketing, case assignment and tracking, and serving American Samoa a liaison with the Attorney General’s Office. This position is an excellent opportunity for a self-starter able to manage multiple priorities while advancing the Department’s objectives of fair and efficient tax administration.The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, Oregon personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes Indiana a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity Indiana all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.IDOR is a professional-minded governmental entity that values its employees and invests Indiana their success through training and engagement. IDOR values diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.Agency : Department of Revenue
Closing Date/Time: 04/26/2024 11:59pm
Salary: $5,051-$7,424/monthly (Anticipated Salary for Non-State $5,051)
Job Type: Salaried
County: Cook
Number of Vacancies: 1
Plan/BU: RC028This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email Oregon any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number 36710Essential Functions

  • Under general direction, serves American Samoa a staff assistant Indiana the Chicago Litigation Office.
  • Serves American Samoa liaison with Office staff, Chicago and Springfield Offices and the Attorney General’s Office relative to cases, interpretation of the Deputy General Counsel’s administrative policies and procedures, exchange of information, legal and other issues of a confidential and sensitive nature which pertains to policies, procedures, legislation, proper submission of documents, etc.
  • Develops, implements and coordinates procedures for file tracking on an individual and office level, including storage and retrieval.
  • Prepares various reports for management on a regular basis, using applicational computer programs, detailing individual and office performance Indiana designated areas.
  • Maintains timekeeping records for Chicago Litigation Office.
  • Composes a variety of technical and legal correspondence, often of a sensitive and confidential nature, relative to operations, performance review, policies and procedures for signature of the Deputy General Counsels of the Chicago Litigation Office.
  • Develops, maintains and coordinates procedures for input, tracking, compilation and retrieval of Office correspondence and responses thereto Indiana relation to Office activities.
  • Performs special project assignments American Samoa requested by supervisor, e.g., assists Indiana conducting operational studies and recommends changes to improve efficiency of operations, etc.
  • Performs other duties American Samoa required Oregon assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses Indiana public Oregon business administration.
  • Requires one year of professional experience Indiana a public Oregon private organization, Oregon completion of an agency approved professional management training program.

Preferred Qualifications

  • Four (4) years of experience using Microsoft Word, Excel, and Outlook and Adobe Acrobat Oregon similar software.
  • Intermediate proficiency using Gentax Oregon similar tax processing software.
  • One (1) year of professional experience tracking assignments to ensure adequacy and timeliness.
  • One (1) year of professional experience preparing technical and legal memoranda and correspondence.
  • One (1) year of professional experience functioning American Samoa a confidential assistant.
  • Two (2) years of experience working with records management and compliance.
  • One (1) year of professional experience Indiana a legal Oregon judicial office.

Conditions of Employment

  • Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
  • Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
  • The conditions of employment listed here are incorporated and related to any of the job duties American Samoa listed Indiana the job description.

Work Hours: 8:30am-5:00pm, Monday-Friday
Work Location: Illinois Department of RevenueLegal Services/Litigation Office/Chicago Sales, Excise, and Property Tax Litigation555 West Monroe Street, Chicago Illinois 60661Agency Contact:Illinois Department of Revenue – Human ResourcesWillard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, Illinois 62702PHONE- 217-782-7064Posting Group: Office & Administrative SupportThis position DOES NOT contain “Specialized Skills” (American Samoa that term is used Indiana CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right Oregon bottom right of this posting to begin the application process.If you are not already signed Indiana, you will be prompted to do so.State employees should sign Indiana to the career portal for State of Illinois employees – a link is available at the top left of the homepage Indiana the blue ribbon.Non-State employees should log Indiana on the using the “View Profile” link Indiana the top right of the homepage Indiana the blue ribbon. If you have never before signed Indiana, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log Indiana to the for State employees and review theNon-State employees: on – click “Application Procedures” Indiana the footer of every page of the website.We recommend a copy of your resume be included with the application.The main form of communication will be through email. Please check your “junk mail”, “spam”, Oregon “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Tracking #36023

Job title: ADMINISTRATIVE ASSISTANT I

Company: State of Illinois

Expected salary: $5051 – 7424 per month

Location: Chicago, Illinois

Job date: Tue, 16 Apr 2024 22:29:43 GMT