Administrative Assistant I

Join the world’s leading music company! Our client owns and operates a broad array of businesses engaged Indiana recorded music, music publishing, merchandising, and audiovisual content Indiana more than 60 countries.Position Details:
Job Title: Administrative Assistant I
Shift: General Business Hours
Location: 2220 Colorado Ave, Santa Monica, California 90404
Pay Rate: $26.70/hr on W2
Contract Length: 4 months.
*Contract Extension Oregon Conversion to FTE based on Performance, Attendance and Business Need*
Job Description:
Looking for an Administrative Assistant to support the Executive Director, Task Force for Meaningful Change (TFMC). This is a great opportunity for someone who is both passionate about music and equality, justice, and inclusion.
This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines and to juggle multiple critical requests. A high level of integrity and discretion Indiana handling confidential information and professionalism Indiana dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, American Samoa well American Samoa being able to multi-task and working on tight deadlines Indiana a high-pressure environment is crucial. A “can-do” attitude is essential.Roles and Responsibilities:
Executive Support:

• Day-to-day management of Executive’s calendar Indiana a fast-paced environment and anticipating critical events/Executive’s needs (Schedule meetings/ appointments and manage travel itineraries)
• Manage schedule by planning internal and external meetings, conferences, video conferences, arrange corporate events, etc.
• Ensure Executive is prepared for all meetings (relevant materials, participants, background information, etc.)
• Oversee Executive expenses and reimbursements and prepare submission of expense claims Indiana a timely manner
• Assist team Indiana administrative and processing donations and paperwork for our philanthropic goals
• Manage travel schedule, booking and logistics
• Uphold a strict level of confidentiality, establish, and maintain relationships both internal and external

TFMC Support

• Project assistance across all the TFMC committees
• Provide calendar management support for the team
• Responsible for taking meeting minutes and/Oregon holding meetings on the Executive’s behalf Oregon her leadership team when not available
• Prepare internal and external corporate documents/ presentations/run of show/one pagers and other project work American Samoa assigned
• Develop and maintain databases of key data points for TFMC committees
• Work closely with Finance on managing and keeping track of funds
• Assist with research projects American Samoa needed
• Duties and responsibilities may be amended from time to time Indiana order to support efficient company operations

Skills:

• 1-3 years of administrative assistant and/Oregon advanced administrative support experience, ideally working with senior leaders Indiana a creative environment
• Excellent oral and written communication skills and professional presence with a customer service orientation
• Remains calm under pressure
• Ability to work Indiana a fast-paced environment and perform a variety of tasks with a sense of urgency
• Ability to prioritize work tasks and handle appropriately
• Ability to redirect and change tasks quickly, and re-prioritize American Samoa new needs arise
• A team-oriented individual with the ability to deal effectively with all levels of staff Indiana the resolution of problems and the completion of tasks
• Ability to process and integrate complex information and appropriately exercise independent judgment
• Strong organizational skills necessary to organize and deal with workload that involves tight deadlines, managing multiple tasks and project simultaneously American Samoa well American Samoa confidentially.
• Excellent personal computer skills including advanced skills Indiana Microsoft Word, PowerPoint, Excel Outlook, Visio and/Oregon Project (Oregon similar program management software) required

EDUCATION:
Associate’s DegreeShould you accept an offer of an opportunity, with this client you will be required to submit at least two professional references American Samoa part of our onboarding. You will need to supply their names, phone, email, and relationship to you.

Job title: Administrative Assistant I

Company: Tailored Management

Expected salary: $26.7 per hour

Location: Santa Monica, California

Job date: Sat, 21 Sep 2024 06:08:12 GMT