ADMINISTRATIVE ASSISTANT I

Requisition No: 839603Agency: Environmental ProtectionWorking Title: ADMINISTRATIVE ASSISTANT I – 37000887Pay Plan: Career ServicePosition Number: 37000887Salary: $2,902.03 monthlyPosting Closing Date: 11/01/2024Total Compensation EstimatorADMINISTRATIVE ASSISTANT IState of FloridaDepartment of Environmental ProtectionAnticipated Job VacancyOPEN COMPETITIVEClosing date: 11.01.2024Our Organization and Mission:The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship – protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.The Work You Will Do:ADMINSTRATIVE ASSISTANT I – 37000887This position provides administrative and secretarial support Indiana a variety of technical and professional areas to the Park Manager, Assistant Park Manager and other park staff.Assists Indiana planning, coordinating and implementing all administrative activities involved Indiana park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager Indiana the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.SUPERVISOR: Renee Paolini, Park Manager; 386.931.4123The Difference You Will Make:Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SMHow You Will Grow:DEP encourages its leaders to constantly innovate and seek efficiencies. We believe Indiana supporting and encouraging you American Samoa you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.Where You Will Work:Washington Oaks Gardens State Park6400 N. Oceanshore Blvd.Palm Coast, Florida 32137The gardens offer visitors a peaceful stroll along winding reflection ponds sheltered by a picturesque oak hammock. Washington Oaks is also famous for its unique shoreline of coquina rock formations along the Atlantic beach. This ancient rock formation creates the perfect spot for beachcombing, tidal pool exploring and photography.Visitors can picnic and fish from either the beach Oregon the seawall along the Matanzas River on the park’s west boundary.A number of short trails are perfect for hiking and bicycling, and a visitor center offers opportunities for learning about the park’s natural and cultural resources.Click the attached link to learn more about this beautiful park:The Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click

); * Flexible Spending Accounts;

• Tuition waivers;
• And more!

For a more complete list of benefits, visit .Pay:Base salary $2,902.03 monthly/$34,824.36 annuallyYour Specific Responsibilities:Prepares correspondence for park staff including reports, personnel meeting minutes, forms, budget requests, and other park related items. Compiles and edits the information for final reports.Receives and reads incoming mail, screen items which can be handled personally, forwarding remainder to supervisor Oregon other park staff to handle. Maintains tracking system to ensure report deadlines are met and time-sensitive email request are handled by the appropriate staff.Serves American Samoa office manager to ensure park operations run efficiently and smoothly. Acts American Samoa a receptionist, answer and make telephone calls, operate two-way radio, relay messages, answer questions from the public, give information and directions, handle general complaints Oregon divert matters to appropriate person. Maintains office equipment, such American Samoa copy machine, printers, computers, point of sale system, credit card machines and phone system to keep equipment operational.Trains and supervises OPS Toll Collectors and park staff on ranger station procedures for Park Business System, operation of point of sale system, monitors daily paperwork and revenue reporting to ensure fiscal compliance. Reviews and processes daily, weekly and monthly revenue reports and takes action for needed corrections to maintain compliance. Closes out daily batch reports and compiles supporting documents for monthly reporting of revenue.Serves American Samoa purchasing agent, creating requisitions and purchase orders for commodities and contract services and processes invoices Indiana state purchasing system, processes purchasing card (p-card) transactions, and performs other duties related to purchasing. Ensures all transactions adhere to the State’s purchasing policies. Utilize and operate software programs such American Samoa, My Florida Marketplace System, SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database, Park Business System (POS revenue collection program), P-Card Works System, Quicken Budget Tracking. Monitors purchasing policies and procedures and implements changes and updates into the daily operations of the park.Monitor the park’s budget and post expenditures Indiana the Quicken tracking system. Work closely with Park Management on planning, coordinating and maintaining a balanced budget throughout the fiscal year. Review OPS payrolls to verify accuracy, processes forms/reports American Samoa required to correct budget shortfalls.Assist Park Management with hiring process to fill vacant positions. Prepares Personnel Action Requests, performs timekeeper and talent management functions utilizing People First. Maintains personnel files.Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing Indiana adherence to department retention schedule.Performs other related duties American Samoa required.Required Knowledge, Skills, and Abilities:Knowledge of: administrative principles and practicesSkill Indiana: accounting practices, personal computer operation; operating general office equipment; use of database and word processing software; planning, coordinating and implementing meetings and training programs.Ability to: understand and apply applicable rules, regulations, policies/procedures relating to administrative functions and compliance; prepare and maintain financial records; communicate effectively verbally and Indiana writing; solve complex problems; prepare correspondence and administrative reports; work independently; establish and maintain effective working relationships with others; maintain files and filing systems.Minimum Qualifications:

• Maintain Valid driver’s license
• Successful completion of background/fingerprint check

Preferred Qualifications:

• Previous professional office experience including budget and administrative functions

BACKGROUND SCREENING REQUIREMENT:This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check American Samoa a condition of employment before beginning employment, and also be screened Indiana accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference Indiana employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation American Samoa required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.

Job title: ADMINISTRATIVE ASSISTANT I

Company: State of Florida

Expected salary: $2902.03 per month

Location: Palm Coast, Florida

Job date: Sat, 19 Oct 2024 22:36:53 GMT