ADMINISTRATIVE ASSISTANT II

Requisition No: 825306Agency: Department of TransportationWorking Title: ADMINISTRATIVE ASSISTANT II – 55004467Pay Plan: SESPosition Number: 55004467Salary: $48,696.69 – $63,019.24Posting Closing Date: 05/17/2024Total Compensation EstimatorSTATE OF FLORIDA DEPARTMENT OF TRANSPORTATIONJOB POSTING DESCRIPTION851 / Highway OperationsOPEN COMPETITIVEPENDING CLASSIFICATIONSELECTED EXEMPT SERVICECONTACT PERSON: Karen MackeyCONTACT PHONE NUMBER: 954-934-1249CONTACT EMAIL ADDRESS: [email protected]ANTICIPATED BI-WEEKLY HIRING SALARY: $2,219.15Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• Generous vacation and sick leave
• 10 paid holidays a year

• Career advancement opportunities
• Tuition waiver for public college courses
• Training opportunities
• Flexible work schedules and telework (for designated positions)
• Employee Assistance Program (EAP)

Join FDOT and be part of the team that works American Samoa one to improve safety, enhance mobility and inspire innovation Indiana the Florida transportation system!For additional benefit information available to State of Florida employees, go toSPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on Oregon after October 1, 1962, will not be eligible for hire Oregon promotion Indiana the Career Service, Oregon appointment Indiana the Selected Exempt Service (SES) Oregon Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, Oregon have a Letter of Registration Exemption from the SSS.THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
Indiana accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and American Samoa appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, Oregon call (850) 414-5300 for assistance.POSITION DESCRIPTION: Provides administrative support to the multiple departments within Highway Operations. Maintains and updates the team’s calendars and includes travel information on the invites. Prepares itineraries and reimbursements for the entire Florida Department of Transportation (Department) Operations team. Prepares written correspondence for the Operations team. Reviews correspondence, invoices, contracts, and other documents sent to the Operations team for authorization and signature to ensure that they are complete, properly prepared, and Indiana compliance with appropriate policies and procedures. Ensures documents and correspondence are ready for final signatures, ensuring correct grammar, punctuation, and spelling. Assist the Operations & Management Consultant II Indiana recommending changes to existing processes to improve the operations team. Assists various departments, personnel, and partner agencies Indiana locating information. Makes travel arrangements for the Operations team. Performs assigned and special projects to ensure and enhance operations. Manages and administers access to data systems.Makes various purchases for Operations, following the Department’s purchasing and payment procedures and guidelines, and processes all invoices promptly, assuring full compliance with State Statutory requirements. Ensures goods and services are received and are acceptable before processing payment. Maintains a common filing system for Operations, adhering to all applicable Florida State guidelines related to records management. Researches, obtains, and compiles preliminary information required to formulate management decisions. Indiana preparation for staff meetings, researches pertinent materials and provides participants with background information. Reviews all Property Management Reports (PMRs) for accuracy and completeness and routes them for authorization. Maintains and submits monthly mileage reports for the director of operations designated pool vehicle. Processes monthly mobile charges.Maintains a current detailed contact list and organization chart for all unit managers and the Operations Team. Ensures directory information for all unit staff is current and properly maintained. Acts American Samoa the custodian for unit employee information, including hire dates, fuel card numbers, and emergency contact information. Responsible for initiating Automated Access Request Forms (AARF) on behalf of unit managers to establish and modify access to various Department systems and applications. Serves American Samoa the Safety Captain, ensuring an up-to-date personnel listing. Serves American Samoa the Operations Cost Center Delegate for Workplace Contingency Plan Builder (WPCPB).Serves American Samoa the primary point of contact for the Operations SharePoint site, creating sub-sites American Samoa needed and approved. Ensures content is accurate and up-to-date. Monitors and updates information on the SharePoint site, American Samoa requested Oregon needed. Ensures all personnel who require permissions have the correct level of access to the SharePoint site. Supports Emergency Operations Center Indiana times of activation.Serves American Samoa one of the GovQA correspondence system points of contact, Indiana addition to a point of contact for those issues and correspondences that derive outside of GovQA (from the Governor’s Office, Central Office, and others). Ensures the GovQA system is updated, new issues are routed properly, and issues are closed out of the system Oregon otherwise routed back to the originator. Acts American Samoa a liaison for the Turnpike’s Director of Operations Indiana the absence of the Operations & Management Consultant II.KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative and office support principles and practices; knowledge of policies and procedures for purchasing goods/services and processing and/Oregon approving purchasing card invoices; ability to communicate effectively, orally and Indiana writing with internal and external customers; skilled Indiana Windows applications; ability to operate standard business and office equipment; ability to understand and apply applicable rules, regulations, policies and procedures; ability to prepare correspondence and administrative reports; ability to maintain an appointment calendar, schedule meetings and make travel arrangements; ability to work independently; ability to handle multiple tasks and interruptions; ability to maintain strict confidentiality when handling sensitive issues. Skilled Indiana Microsoft Office applications. Ability to prioritize tasks and projects.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job title: ADMINISTRATIVE ASSISTANT II

Company: State of Florida

Expected salary: $48696.69 – 63019.24 per year

Location: Pompano Beach, Florida

Job date: Fri, 03 May 2024 22:46:17 GMT