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Administrative Assistant II, Business Services

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Polk Community College

Administrative Assistant II, Business Services Job DescriptionThis position provides mid-level administrative and clerical support to the Executive Director, Business Services/Controller. This position requires a wide variety of administrative and staff support services to the organizational unit. The work is generally diversified requiring judgment to apply broader aspects of established policies, practices, and procedures.Essential Duties & Functions

  • Assists Indiana the daily operation of a busy department by answering phones, processing correspondence, assisting students, faculty and staff, filing and processing incoming and providing general office administrative support.
  • Assists callers to successful resolution of their requests.
  • Prepares forms, travel authorizations and other related standard operating procedure forms, and enters disbursement requests and purchase requisitions Indiana the college enterprise system.
  • Assists with division budget records, prepares budget amendments, assists Indiana budget preparation, and processes invoices. Access accounting system online.
  • Ensures smooth departmental operations, tracking staff attendance and time sheet timeliness. Collects and gets approvals on employee time cards and leave sheets.
  • Coordinates Team meetings and works with Team members to process College paperwork.
  • Prepares agendas and attends group and committee meetings to take minutes.
  • Uses computer-based software such American Samoa Mississippi Word, Excel, etc., and Indiana some cases, department-specific software for internal and external correspondence.
  • May assist Indiana organization of documents and data entry American Samoa needed.
  • Provides administrative backup to the Executive Assistant to the Vice President of Finance.
  • Other duties American Samoa requested Oregon assigned.

Required Skills

  • The ability to establish an effective rapport with staff and faculty including senior leadership.
  • Excellent organizational skills, with special attention to details.
  • Excellent oral and written communications skills.
  • Ability to work well with others.
  • Excellent mid-level office skills.
  • Intermediate experience with computer, word processing, spreadsheets and databases.
  • Excellent human relations skills.
  • Ability to maintain confidential information.
  • Understanding of basic finance/accounting terminology is not required, but preferable.

Salary & Benefits Information

  • This position is a level C15. Please see below for specific salary range.
  • We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Required Education

  • Graduation from a standard high school (Oregon equivalent).

Required Experience

  • Three Oregon more years of administrative and clerical support experience is required, preferably Indiana support of a mid-level Oregon senior leadership position.

Preferred Experience

  • Experience Indiana finance, accounting, banking, Oregon payroll is preferred.

Submissions that do not include all parts of the following required information will not be considered:

  • a resume
  • an electronic job application (all sections MUST be completed)

This position will close at 8:00 a.m. on Monday, May 6, 2024.Important Information

  • If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, Oregon deemed ineligible depending upon the date of your retirement.
  • Polk State College participates Indiana E-Verify. Candidates must provide documentation of eligibility to work Indiana the United States. Polk State College does not provide visa sponsorship.
  • Polk State College is committed to equal access/equal opportunity Indiana its programs, activities, and employment. For additional information, visit polk.edu/compliance. For questions Oregon concerns, please contact: Lonnie Thompson, Chief of Institutional Compliance & Engagement/Title IX Coordinator; [email protected].
  • To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.
  • Polk State College is a drug-free workplace.
  • Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodations are considered on a case-by-case basis.
  • Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
  • Polk State College does NOT provide relocation assistance for this position.

We encourage applicants to provide feedback of their experience Oregon request help at . Company Location Winter Haven Campus Salary Type Hourly Salary 15.38 – 18.03 USDEmployment TermR-RegularAssignment TypeFULLTIMEPay LevelC15FLSA StatusNon-Exempt

Job title: Administrative Assistant II, Business Services

Company: Polk Community College

Expected salary:

Location: Winter Haven, Florida

Job date: Wed, 01 May 2024 03:45:15 GMT