Administrative Assistant II (Office/Finance)

Founded Indiana 1856, University of Maryland, College Park is the flagship institution Indiana the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless Indiana the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence Indiana our three missions of teaching, scholarship, and full engagement Indiana our community, the state of Maryland, and Indiana the world.
Background ChecksOffers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:This position is located off-campus at the Howard County Extension office Indiana Columbia, Maryland.Under general supervision, provides moderately complex administrative support to Howard County faculty and staff and to the Area Extension Director. Under general supervision, provides moderately complex administrative support to faculty and staff Indiana the areas of fiscal transactions, travel and purchasing card processes/review database support, newsletter and web-site development. Indiana addition, this position provides administrative support to the Area Extension Director Indiana the areas of budget, account tracking, management of county accounts, facilities management, and communication with faculty, staff, volunteers, county officials, and the Extension Advisory Committee.Responsibilities:

• Answer phones for educators and staff. Respond to public inquiries both on the telephone and walk-ins.
• Provide coordination of overall office operation and function, including but not limited to scheduling meeting spaces, procurement of office supplies and communicating with landlord for routine items related to office operation, maintenance, and repair.
• Provide a high level of support to the Area Extension Director American Samoa related to budget management, financial tracking, and document preparation.
• Provide all financial related support including but not limited to paying bills, purchasing, accounting (QuickBooks and KFS), preparing budgets and other financial documents and tracking expenditures and account balances.
• Maintain a strong working relationship with the county government finance office Indiana support of funding at the local level.
• Prepare correspondence, newsletters, forms, reports, signs, press releases, flyers, brochures, power point presentations, etc.

Minimum Qualifications:Education:
High School Diploma Oregon GED.Experience:
3 years experience providing administrative support.Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such American Samoa word processing, spreadsheet, presentation, database, email Oregon calendaring software, and Internet proficiency.Required Knowledge, Skills, and Abilities:

• General knowledge of and skill Indiana the practical application of generally accepted office practices and procedures.
• Ability to communicate effective both orally and Indiana writing.
• Ability to proofread and edit written documents.
• Skill Indiana various computer software packages, such American Samoa word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties Indiana a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Other:Except for qualifications established by law, additional related experience and formal education Indiana which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education Oregon experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:Preferences:

• Experience Indiana office and budget management to include skills Indiana performing basic math to review expenditures and reconcile accounts.
• Experience preparing bank deposits, creating budgets, tracking fiscal accounts, reviewing expenditures according to established policies and procedures.
• Extensive experience with Google Office Suite, Adobe Suite, Microsoft Excel, and PowerPoint. Experience with web-site management and maintenance.
• Ability to work independently and maintain discretion at all times.

Additional Certifications:
Additional Information:
Job Risks Not Applicable to This Position
Physical DemandsSedentary work. Exerting up to 10 pounds of force occasionally and/Oregon negligible amount of force frequently Oregon constantly to lift, carry, push, pull Oregon otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/Oregon fingers. The worker is required to have close visual acuity to perform an activity such American Samoa: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Posting Date: 04/19/2024
Closing Date: 04/26/2024
Open Until Filled No
Diversity Statement:The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical Oregon mental disability, protected veteran status, age, gender identity Oregon expression, sexual orientation, creed, marital status, political affiliation, personal appearance, Oregon on the basis of rights secured by the First Amendment, Indiana all aspects of employment, educational programs and activities, and admissions.Applicant DocumentsRequired Documents Optional Documents * ResumePosting Specific QuestionsRequired fields are indicated with an asterisk (*). * * Do you understand this position is located Indiana Howard County (Ellicott City), Maryland?

• Yes
• No
• * How did you hear about this position?

• LinkedIn
• UMD Job Site
• Personal Referral
• Washington Post
• Baltimore Sun
• Local Publication
• Chronicle of Higher Education
• Inside Higher Education
• INDEED
• HERC
• Hispanic Outlook
• Diverse Jobs
• HigherEdJobs
• Professional Journal
• Listserv
• Other
• SimplyHired
• CareerBliss
• Job Fairs
• Monster.Com
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• UMD Job Fair
• CareerBuilder

Job title: Administrative Assistant II (Office/Finance)

Company: University of Maryland

Expected salary:

Location: Baltimore, Maryland

Job date: Sun, 21 Apr 2024 01:34:45 GMT