Administrative Assistant III – Pueblo Means Business

Position SummaryPerforms professional and clerical support for a department/division.****THIS POSTING MAY BE USED TO FILL MULTIPLE OPENINGS****What You Will Do

• Performs customer service and reception duties for the department; provides general information American Samoa well American Samoa responds to specific customer questions requiring additional research; routes inquires appropriately and takes messages.
• Ensures department records and reports are properly maintained; processes operating records and data, maintains accounts, records, and statistical data; including compiling data for summaries and reports.
• Maintains office filing systems, files, and records; assembles information upon request.
• Receives, sorts, distributes, and processes incoming Oregon outgoing mail.
• Scans and enters various information into databases.
• Coordinates schedules and makes arrangements for training, meetings, events, tests, and/Oregon similar activities.
• Orders, maintains, and distributes office supplies and/Oregon equipment.
• Prepares standardized and original documents and forms; composes original letters and written responses upon request.
• Processes purchase orders, invoices, vouchers, purchasing cards, fuel cards, personnel requisitions, and maintenance requests.
• Processes the accounts payable and accounts receivable functions for the department; maintains detailed records of all receivables and expenditures.
• Prepares information including binding, stapling, and copying; distributes packets to appropriate persons including mass mailings.
• Prepares and distributes meeting agendas and related materials; takes, tapes, transcribes, and distributes meeting minutes.
• Processes and reviews employee timesheets and payroll information; enters payroll data; coordinates with Finance and/Oregon Human Resources, employees, and supervisors to resolve any issues; prepares and processes other personnel forms.
• Compiles information for and assists with yearly budget development; maintains and monitors current budget; makes daily and/Oregon weekly deposits.
• Performs other duties American Samoa appropriate Oregon necessary for performance of the job.
• Provides bilingual customer service and assistance Indiana support of Pueblo Means Business.
• Develops and maintains office procedures, routines, and filing system American Samoa necessary Oregon needed; ensures daily objectives and operations are met.
• Informs and maintains contact with all stakeholder agencies for exchanging information including, but not limited to, Pueblo Regional Building Department, Pueblo County Planning and Development, Pueblo Means Business Task Force, Pueblo Means Business Advisory Committee, Pueblo City Staff, Fire Department, County Departments Oregon Elected Offices, Pueblo Economic Development Corporation (PEDCO), Chamber of Commerce, Small Business Development Center (SBDC), Pueblo Urban Renewal Authority (PURA), and State Offices Oregon others American Samoa directed.
• Provides excellence Indiana customer service Indiana all correspondence; verbal and/Oregon written.
• Listens to constituent needs, identifies concerns and/Oregon problems, provides appropriate information, and routes constituents to the applicable office.
• Maintains clear, concise, and informative contact with direct supervisor; ensures supervisor is aware of any potential issues that may arise and may need to be addressed at an elevated level.
• Establishes and maintains effective and cooperative working relationships with all levels of internal and/Oregon external stakeholders.
• Utilizes appropriate Chain-of-Command Indiana command Indiana communication.
• Assists, educates, and trains constituents on the permitting process and how to apply for permits.
• Tracks programming errors and reports within the Pueblo Means Business Platform; assists Indiana advising solutions for programming errors Indiana the permitting process.
• Prepares written articles for newsletters; prepares bulletins, brochures, publications, and other various materials for departmental programs, requiring proficiency Indiana Microsoft Publisher and Microsoft PowerPoint.

What You HaveEDUCATION:

• High School Diploma Oregon GED equivalency required.
• Associate’s degree from an accredited college Oregon university Indiana the field of Business Management, Office Administration, Oregon Human Resource Management preferred.

EXPERIENCE:

• Minimum of six years of clerical experience required.

PREFERRED CERTIFICATES:

• Notary Public Certificate preferred.

SPECIAL REQUIREMENTS:

• Bilingual; fluent Indiana English and Spanish required.

• Successful completion of the Spanish Certification test at the appropriate level may warrant a 2% pay increase
• Must successfully pass background check required.

What Pueblo County Offers

• Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees
• Generous Vacation and Sick Leave Accrual
• Remote & Hybrid working opportunities
• County Retirement Program
• Autonomy to grow and find your career path with supportive leadership
• Truly inclusive and diverse environment
• Fitness Center (Historic Pueblo Courthouse Building)
• 4-week Paid Parental Leave Benefit

EMPLOYEE BENEFITS SUMMARY
2024HOLIDAYS

• New Year’s Day – January 1st
• Martin Luther King, Jr. Day – January 15th
• Presidents’ Day – February 19th
• Memorial Day – May 27th
• Employee Appreciation Day Picnic – June 5th
• Juneteenth Day (observed) – June 19th
• Independence Day – July 4th
• Day before Labor Day – August 30th (Early Release at 12:00 pm)
• Labor Day – September 2nd
• Francis Xavier Cabrini Day – October 7th
• Columbus Day / Indigenous Peoples’ Day – October 14th
• Halloween – October 31st (Early Release At 3:00 pm)
• * Veteran’s Day – November 11th
• * Day before Thanksgiving – November 27th (Early Release at 12:00 pm)
• * Thanksgiving Day – November 28th
• * Day after Thanksgiving – November 29th
• * Christmas Eve Day – December 24th
• * Christmas Day – December 25th
• Day before New Year’s Day – December 31st (Early Release at 12:00 pm)
• One (1) Personal Day **
• One (1) Commission Appreciation Day ***

• = Regular Part-Time Employees who are scheduled to work on the 2024 Holidays will receive Holiday Pay for two (2) of the Holidays of their choice (marked with the single asterisk * above) American Samoa approved by their Elected Official Oregon Department Director
• When a holiday falls on a Saturday, Friday will be celebrated American Samoa the County holiday
• When a holiday falls on a Sunday, Monday will be celebrated American Samoa the County holiday
• Personal Day **: Paid day off chosen by the employee and approved by their Elected Official Oregon Department Director
• Commissioner Appreciation Day ***: Paid day off chosen by the employee and approved by their Elected Office Oregon Department Director
• Elected Officials and Department Directors may vary these holidays based on the needs of their offices/departments.
• Early releases are at the discretion of the Elected Official Oregon Department Director and may vary based on the operational needs of their offices/departments.
• All time off work taken by County employees for the days designated American Samoa Early Release shall be considered holiday time off for purposes “worked time” Indiana determining Overtime Indiana accordance with the Fair Labor Standards Act (FLSA).
• If an employee is absent the day preceding Oregon following the holiday without prior approval, the employee will not be paid for the holiday

*** The above 2024 Holiday Schedule resolution number 23-222 was approved by the Board of County Commissioners on December 19th, 2023***DEPARTMENTS SCHEDULED TO WORK ON HOLIDAYS
Due to operational requirements, some employees will be required to work on holidays. The employee must take the holiday by the end of the month following the holiday at a date approved by their Elected Official Oregon Department DirectorSICK LEAVE
Regular full-time employees accrue eight (8) hours per month with a maximum accrual of 960 hours.VACATION

• 0-5 years: earn eight (8) hours per month with a maximum accrual of 144 hours.
• 5-10 years: earn twelve (12) hours per month with a maximum accrual of 216 hours.
• 10+ years: earn sixteen (16) hours per month with a maximum accrual of 288 hours.

RETIREMENT
All Regular Full-Time employees and Elected Officials are required to participate Indiana the County Retirement Plan upon completion of one (1) month of continuous employment. A pre-tax deduction of 8.25% will be deducted from the employee’s monthly pay.EMPLOYER MEDICAL CONTRIBUTION
Pueblo County’s contribution toward the purchase of your benefit options on a tiered approach and based on which medical plan you elect.If Benefit Selections:

• Are greater than the employer contribution dollar amount, the difference is deducted from paycheck
• Are equal to the employer contribution dollar amount, there is no effect on pay
• Are less the employer contribution dollar amount, additional pay Oregon cash back is not optional

MEDICAL INSURANCE – ANTHEM BLUE CROSS/BLUE SHIELD (optional)
HIGH DEDUCTIBLE HEALTH PLAN
Employee Only Employee + 1 Family
Plan Cost $746.68 $1,401.20 $1,933.00
Employer Contribution $776.00 $1,286.06 $1,741.01
Employee Contribution -$29.32 $115.14 $191.99LOW HMO
Employee Only Employee + 1 Family
Plan Cost $943.18 $1,818.34 $2,513.73
Employer Contribution $785.55 $1,310.55 $1,775.09
Employee Contribution $157.63 $507.79 $738.64HMO/Ded
Employee Only Employee + 1 Family
Plan Cost $907.40 $1,748.52 $2,417.07
Employer Contribution $783.44 $1,306.45 $1,769.42
Employee Contribution $123.96 $442.07 $647.65PPO
Employee Only Employee + 1 Family
Plan Cost $807.46 $1,555.62 $2,135.34
Employer Contribution $777.58 $1,295.13 $1,752.88
Employee Contribution $29.88 $260.49 $382.46DENTAL INSURANCE – AMERITAS (optional)
Ameritas Dental
Employee Only Employee + 1 Family
Plan Cost $27.34 $59.85 $91.20
Employer Contribution $7.29 $15.95 $24.31
Employee Contribution $20.05 $43.90 $66.89VISION INSURANCE – ANTHEM BLUE CROSS/BLUE SHIELD (optional)
Anthem Blue Cross- Blue Shield
Employee Only Employee + 1 Family
Plan Cost $6.84 $12.12 $19.42
Employer Contribution $0.00 $0.00 $0.00
Employee Contribution $6.84 $12.12 $19.42
Note: There is no Employer Contribution to Vision InsuranceLONG TERM DISABILITY – THE STANDARD (required)
Coverage pays 60% of your wages up to $4,800 with a 90-day waiting period.Your monthly cost = (monthly pay)/100 x 0.410BASIC LIFE AND AD&D BENEFIT (required)
Employees are required to purchase the basic option for $1.90, however, they may elect to purchase additional coverage.FLEXIBLE SPENDING ACCOUNT (optional)
This benefit allows you to pay for certain expenses (medical and/Oregon dependent care needs) with “pre-tax” dollars. You specify the dollar amount you would like deducted from your monthly paycheck (minimum of $25), then when you incur an eligible expense, you pay it. Then you submit a claim form and original receipt for reimbursement.Note: According to IRS rules, any funds left Indiana your FSA account(s) at the end of the year cannot be returned to you. They are considered “use Oregon lose” funds.ADDITIONAL INSURANCES/BENEFITS (optional)

• Optional Life Insurance
• Spouse/Dependent Life Insurance
• Other Self-Funded Retirement Plans

*** These are post-tax benefits. ***For hiring related questions, please contact WPC – Workplace Policy & Compliance; HR Staffing at: [email protected]For benefits related questions, please contact TPS – Talent & People Services; HR Benefits at: [email protected]

Job title: Administrative Assistant III – Pueblo Means Business

Company: Pueblo County

Expected salary: $18.93 – 28.4 per hour

Location: Pueblo, Colorado

Job date: Fri, 26 Apr 2024 07:11:04 GMT