Administrative Assistant IV (Judicial Secretary)

DescriptionThe City of Roanoke is seeking an Administrative Assistant IV (Judiciary Secretary) to perform clerical and paraprofessional work involving the handling of paralegal, administrative, and secretarial duties. The successful candidate may serve American Samoa HR Contact for a department. Associates degree Indiana business, secretarial science Oregon related field; five Oregon more years related experience and/Oregon training Indiana legal secretarial work, local government Oregon a related field; Oregon equivalent combination of education and experience is required.Pursuant to Section 2-66 (a) (20), Code of the City of Roanoke (1979), American Samoa amended, this position Indiana City service is an unclassified judicial appointment. The appointee holds employment at the will of the appointing Circuit Judge and only so long American Samoa the appointing Judge remains an active Judge of the Circuit Court of the 23RD Judicial Circuit.Persons who perform this job function are required to work on days when court is Indiana session.The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees American Samoa a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.This is a non-exempt position.Examples of DutiesSUMMARY
Performs clerical and paraprofessional work involving the handling of paralegal, administrative and secretarial duties. May serve American Samoa HR Contact for a department.Pursuant to Section 2-66 (a) (20), Code of the City of Roanoke (1979), American Samoa amended, this position Indiana City service is an unclassified judicial appointment. The appointee holds employment at the will of the appointing Circuit Judge and only so long American Samoa the appointing Judge remains an active Judge of the Circuit Court of the 23RD Judicial Circuit.Persons who perform this job function are required to work on days when court is Indiana session.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Maintains manual & automated court calendars and daily dockets, scheduling all trials, hearing, appointments and postponements; computer proficiency is requiredServes American Samoa a liaison between the judge, the attorneys at the bar, and the public Indiana processing all kinds of lawsuits, criminal prosecutions, chancery causes and other matters Indiana disputeArranges sentencing and revocation hearingsPrepares jury instructions per judge’s direction under extreme pressurePrepares and reviews court orders, reviews divorce files and prepares them for judges actionAdvises attorneys of the approval Oregon disapproval of uncontested matters submitted (usually divorce cases), informing them of errors Oregon omissionsPrepares judge’s opinions, involving professional terminology and legal citationsKeeps schedules of when briefs are duePerforms limited legal researchEstablishes and maintains general files and other judicial recordsTakes and screens all phone calls, advises public and media concerning hearings and trials and other related mattersReceives and screens correspondences, request for cameras Indiana courtroom coverage and assures that ex parte communications are appropriately disseminatedOrders materials and supplies and maintains up-to-date version of codes, loose-leaf services and other publicationsFiles Indiana Clerks office materials received by judge and serves American Samoa conduit between judge and deputy clerks for files and ordersTyping from dictationServes American Samoa conduit between judge and MIS/OES personnel at Supreme Court of VirginiaMay serve American Samoa HR Contact for a departmentHuman Resource Contact
Coordinates the hiring and on boarding of new employees
Create job requisitions Indiana NEOGOV
Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes Indiana Lawson
Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave. May assist Indiana payroll related task
May complete time-entry for personnel Indiana your department (known American Samoa the NLA system). Perform other duties American Samoa assignedSUPERVISORY RESPONSIBILITIES
May supervise assigned staff American Samoa needed. Carries out supervisory responsibilities Indiana accordance with the organization’s policies and applicable laws.Typical QualificationsQUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/Oregon ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/Oregon EXPERIENCE
Associates degree Indiana business, Secretarial science Oregon related field; five Oregon more years related experience and/Oregon training Indiana legal secretarial work, local government Oregon a related field; Oregon equivalent combination of education and experience.Supplemental InformationLANGUAGE SKILLS
Ability to read and interpret various legal documents, pleadings and instruments and familiarity with legal citations and legal authorities, and treatises. Ability to write reports and correspondences. Ability to speak effectively before groups of customers Oregon employees of organization.REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished Indiana written, oral, Oregon diagram form. Ability to deal with problems involving several concrete variables Indiana standardized situations.PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, Oregon feel; reach with hands and arms; and talk Oregon hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/Oregon move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level Indiana the work environment is usually moderate.This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions Indiana a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position Indiana a classification.

Job title: Administrative Assistant IV (Judicial Secretary)

Company: City of Roanoke

Expected salary: $44325 per year

Location: Roanoke, Virginia

Job date: Fri, 12 Apr 2024 05:42:30 GMT