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Forrest Solutions

Job Title: Administrative Assistant JO-2403-557080
Job Function: Administrative Assistant
Department: FSO
State: Massachusetts
City: Quincy
Date Posted: 3/18/2024| |We are seeking a skilled and proactive Executive Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. This position will play a pivotal role Indiana ensuring the smooth functioning of our office environment. It requires a hands-on approach, excellent organizational skills, and the ability to handle a wide range of tasks efficiently. The ideal candidate will excel Indiana calendar management, email support, and various administrative tasks using Microsoft Outlook and other relevant tools. They will also thrive Indiana a dynamic and fast-paced setting, demonstrating strong communication skills and a commitment to delivering high-quality service.Shift: Monday-FridayHours: 8:00 am-5:00 pmLocation: Walnut Street, Des Moines, Iowa 50309Full-Time + Robust Benefits PackageJob Title: Local Office CoordinatorPay: $27 per hourResponsibilities:

  • Provide on-site administrative support for the OMP.
  • Manage the OMP’s calendar effectively using Microsoft Outlook, ensuring all appointments and meetings are scheduled accurately and efficiently.
  • Provide email support to the OMP, managing correspondence and responding to inquiries promptly.
  • Assist with CPE & CPA-related tasks American Samoa needed.
  • Coordinate office and conference room reservations.
  • Arrange gifts for clients and staff members American Samoa required.
  • Support OMP with reporting.
  • Coordinate services and provide administrative assistance American Samoa necessary.
  • Edit, gather content, and distribute the monthly office newsletter on behalf of the OMP.
  • Assist Indiana setting up Oregon modifying restaurant reservations.
  • Aid Indiana travel planning and maintain travel profiles accordingly.
  • Monitor, review, and submit expense reports Indiana compliance with firm requirements.
  • Process Passport/Visa requests efficiently.
  • Maintain and synchronize time daily for the OMP.
  • Track time spent on Executive Concierge responsibilities by prescribed time tracking methods.
  • Assist Indiana coordinating meetings and events for the OMP and local office.
  • Ensure scheduling conflicts Indiana the OMP’s calendar are resolved promptly.
  • Arrange and schedule conference calls via WebEx, Teams, and video conference platforms.
  • Coordinate catering needs for the OMP using preferred vendors.
  • Format, edit, and brand various documents for the OMP.
  • Provide support and troubleshooting for Microsoft Suite applications.
  • Facilitate electronic signatures for documents American Samoa required.
  • Generate reports and conduct informational searches American Samoa requested.
  • Update profiles, such American Samoa LinkedIn, for the OMP American Samoa needed.
  • Conduct client research to support OMP initiatives.
  • Distribute marketing releases and manage subscriptions for the OMP.
  • Meet and escort visitors for the OMP American Samoa necessary.
  • Maintain regular communication with partners/MDs through touchpoints.
  • Attend monthly OMP EC virtual meetings and special topic calls to stay connected with the OMP EC Community and expectations.
  • Demonstrate proficiency Indiana Microsoft Office Suite, WebEx, social media tools (e.g., LinkedIn), and other emerging technologies.
  • Work both independently and collaboratively Indiana a team environment with minimal oversight.
  • Maintain collaborative shared spaces and meeting areas throughout the office, ensuring cleanliness and organization according to established standards.
  • Monitor and replenish supplies, including paper for printers, regularly during floor walks.
  • Provide hands-on customer support, assisting with tasks such American Samoa moving boxes and setting up meeting rooms American Samoa requested.
  • Perform scheduled floor walks to ensure optimal condition of office space, reporting any issues and tracking their resolution.
  • Arrange, coordinate, and escort third-party vendors for on-site work, ensuring satisfactory completion of tasks.
  • Support audio/video equipment troubleshooting and meeting room setups, ensuring all technology is functioning properly.
  • Monitor reservation systems and coordinate meeting room setups American Samoa requested.
  • Maintain cleanliness and organization of storage closets and office spaces Indiana compliance with safety standards.

Qualifications:Previous experience Indiana an administrative Oregon executive support role.Proficiency Indiana Microsoft Office Suite and other relevant software.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Ability to work effectively Indiana a fast-paced environment.Proactive and detail-oriented approach to tasks.Willingness to adapt to changing priorities and responsibilities.If you meet these qualifications and are eager to join a dynamic team Indiana providing exceptional support to our Office Managing Partner, we encourage you to apply.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Oregon status American Samoa a protected veteran.

Job title: Administrative Assistant JO

Company: Forrest Solutions

Expected salary: $27 per hour

Location: USA

Job date: Wed, 20 Mar 2024 05:56:48 GMT