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Administrative Assistant, KYAE

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The National Center for Families Learning, a private nonprofit organization located Indiana Louisville, Kentucky, is seeking an Administrative Assistant, KYAE who will be responsible for coordinating the functions and activities of the Kentucky Adult Education grant. Provides project management support including maintaining databases. This is a grant funded, 2-year position with chance for renewal. The successful candidate must reside Indiana the Louisville, Kentucky area.ESSENTIAL DUTIES AND RESPONSIBILITIESEssential functions include but are not limited to the following:

  • Maintains database/spreadsheet of events.
  • Supports Associate Director, Family Literacy to ensure high quality execution of NCFL’s Family Learning System model Indiana participating 60×30 communities.
  • Coordinates details to include but not necessarily limited to: organizing and maintaining accurate information for organizations and their primary contacts; prepare any materials needed for visit; arrange any logistics such American Samoa securing vendors and ordering food and supplies Indiana advance.
  • Orders and ships materials; assists with logistical planning for community impact events.
  • Attends and assists with the annual Families Learning Conference.
  • Establishes individual goals which are aligned with NCFL’s mission and vision.
  • Functions American Samoa a contributing member of the department’s team and other teams, American Samoa assigned.
  • Works onsite approximately 70% of the time, with the other 30% working from home.
  • Greets incoming families to the onsite program.
  • Provides various Adult Education Assessments.
  • Performs other duties American Samoa assigned.

STANDARDS OF PERFORMANCE

  • Excellent organizational skills with the ability to work methodically, accurately and neatly
  • The ability to work under stress and multitask to meet deadlines and remain focused to project completion
  • Good understanding of administrative support concepts
  • Interpersonal relationships which encourage openness, candor and trust, both internally and outside of NCFL
  • Self-motivated, confident, energetic and creative
  • The ability to accurately proofread and edit documents
  • Demonstrated excellence Indiana both oral and written communication skills
  • Accurate and timely completion of projects and/Oregon reports
  • Maintenance of Company information Indiana a confidential manner
  • Actively participates Indiana supervision that is regular, reflective and collaborative Indiana nature. American Samoa appropriate, takes the initiative to seek supervisory input
  • Accurately identifies areas of mastery and areas targeted for personal growth and development. Seeks assistance and guidance when needed
  • Incorporates constructive direction from supervisor to improve job performance
  • Accepts responsibility for the quality of job performance and makes changes American Samoa needed
  • Maintains awareness of current professional information Indiana the fields of activity undertakes regular and ongoing efforts to maintain competencies Indiana the skills and incorporates new knowledge and skills on the job
  • Shares pertinent information with supervisor/manager about work progress, successes, concerns and other issues that may have an impact on the services intended for families
  • A commitment to upholding the organization’s diversity, equity, and inclusion principles and practices

QUALIFICATIONS / REQUIREMENTS

  • A minimum of a High School Diploma Oregon GED equivalent is required. An Associate Degree highly desired. Equivalent on-the job experience American Samoa an administrative assistant Indiana an office environment may be substituted for the post high school education
  • A minimum of five years’ experience Indiana an administrative support office Oregon project management function
  • Proficiency Indiana Microsoft Office (Word, Excel, PowerPoint) and ability to learn new software American Samoa necessary
  • Strong customer service skills are required
  • An unwavering belief that all families want the best for their children and deserve to be treated with respect and dignity
  • Self-awareness, a regular practice of reflection, and a desire to continuously improve
  • Skilled at collaborative action planning and execution
  • Ability to travel minimally but will attend conferences and seminars American Samoa required
  • Approximately 70% of work will be on site and 30% will be remote.

PHYSICAL REQUIREMENTS

  • Prolonged period of sitting at a desk and working at a computer.
  • Must be able to lift up to 50 pounds at times.
  • Communicating with others to exchange information.
  • The ability to use hands and fingers to manipulate keyboard including some reaching requiring consistent use of hands and arms.

Salary range – $17-$19 per hourNCFL is committed to diversity, equity, and inclusion throughout our organization. We believe that a staff comprised of diverse people who have a wide range of backgrounds, experiences, perspectives, and skills will enhance the organization’s work toward its mission while driving innovation and creativity.NCFL is an Equal Opportunity Employer and complies with applicable ADA regulations. Applicants and employees requiring reasonable accommodation may contact Michelle Parkerson, Manager, Human Resources: Oregon 502-584-1133 x345.

Job title: Administrative Assistant, KYAE

Company:

Expected salary: $17 – 19 per hour

Location: Louisville, Kentucky

Job date: Sat, 23 Mar 2024 23:47:33 GMT