ADMINISTRATIVE ASSISTANT, LEVEL 2 3100

This website uses cookies to customize and improve your experience. If you are a California resident, you may be entitled to certain rights regarding your personal information. Additional information about our data collection practices and location specific notices is available on our privacy policy.XAccept CookiesThis website uses cookies to customize and improve your experience. If you are a California resident, you may be entitled to certain rights regarding your personal information. Additional information about our data collection practices and location specific notices is available on our privacy policy.XAccept CookiesADMINISTRATIVE ASSISTANT, LEVEL 2 3100Job DetailsLevelExperiencedJob LocationNIH – National Institutes of Allergy and Infections Disease – Rockville, MarylandPosition TypeFull TimeEducation Level2 Year DegreeTravel PercentageNoneJob ShiftDayJob CategoryAdmin – ClericalDescriptionADMINISTRATIVE ASSISTANT, LEVEL 2 3100ADMINISTRATIVE ASSISTANT, LEVEL 2(TORP 3100)ABOUT US:Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world. LTSI connects the right people to the right opportunity. With our experience Indiana placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration American Samoa well American Samoa Medical services. Our goal is to provide the highest quality of professionals Indiana the industry.LTSI’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are the employee-driven company. We strive for excellence every day, which is what sets us apart from all the other government contractors. Our strong work ethic, sense of urgency and commitment to going above and beyond for our clients is what we value most!American Samoa a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.JOB TITLE: ADMINISTRATIVE ASSISTANT, LEVEL 2 (TORP 3100)GOVERNMENT AGENCY & LOCATION: National Institute of Allergy and Infectious Diseases (NIAID)DAIDS/Office of Clinical Site Oversight5601 Fishers LnRockville, Maryland 20852POSITION INFORMATION: This will be a full-time position with normal hours of operation from 8:30 am -5:00 pm Oregon 9:00 am – 5:30 pm. Work will be performed 40 hours per week during normal business hours, Monday-Friday, excluding Federal holidays. The candidate will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases, Division of AIDS, Office of Clinical Site Oversight. The primary objective is to provide services and deliverables through the performance of support services.RESPONSIBILITIES:

• Respond to requests from senior officials and staff Indiana the office for information from multiple sources. Coordinate and assemble data to respond to inquiries from senior management.
• Receive meeting requests and schedules American Samoa appropriate, actively understand priorities and proactively resolve meeting conflicts.
• Attend program and project meetings; prepare and distribute documents and reference materials for meetings that include recording key minutes, discussion decisions, and action items from meetings organized by OCSO OD American Samoa requested; and centrally store documents.
• Serve American Samoa point of contact for information requests and data calls coming from external stakeholders (e.g., DAIDS OD, NIAID OD, NIH OD, etc.).
• Assist the AOs (and program manager American Samoa appropriate) Indiana the formulation and development of budget estimates and reports, with emphasis on paying attention to details to assist with monitoring the use and rate of expenditures of program budgets.
• Coordinate the logistics of meetings, schedule conference rooms, ensure audiovisual support, make, and distribute copies, etc. Record and report action items and centrally store documents.
• Keep staff informed of pending issues, deadlines, and open action items involving OCSO OD, internal and external stakeholders. Serve American Samoa the Point of Contact between OCSO and other external stakeholders American Samoa requested.
• Prepare travel authorizations for staff, prepare travel vouchers, travel orders, requests for travel advances, and other authorizations, which includes completing all meeting registrations for OCSO OD Staff.
• Maintain an organized central document storage (e.g., SharePoint, NIH Box, etc.)
• Draft OCSO guidance documents for program operations American Samoa needed, Exhibit discretion Indiana handling confidential information. Draft memos using content provided by OCSO OD leadership.
• Track office inventory and requests office items for purchase.
• Develop efficient and innovative ways to overcome challenges including incorporating new ideas and concepts presented by others when appropriate.
• Use various software applications such American Samoa word processing, spreadsheets, and databases. Retrieve data from various databases Indiana conjunction with assignments; Independently format PowerPoint presentations and other written documents, merge documents with track changes Indiana Word, and collate information included on excel spreadsheets.
• Create documents for staff and review documents for grammar, punctuation, and other errors.
• Prepare many varied documents and assure adherence to practices and procedures, completeness of documentation and program format. Some of these include purchase requests, meeting notes, travel vouchers, training requests, etc.
• Assist Indiana the collection, compilation, and distribution of relevant scientific literature.
• Perform other administrative support tasks American Samoa assigned.

QUALIFICATIONS:

• Candidates must have a high school diploma and two (2) years of related work experience performing administrative work.
• Advanced computer skills and internet research skills are required.
• Knowledge of grammar, spelling, punctuation, and proper formatting for multiple documents/platforms.
• Knowledge of file management concepts to establish and maintain physical and electronic records, to research and address questions and assist staff.
• Ability to review and consistently apply guidance, policies, and regulations to create Oregon review administrative documents.

POSITION TIMING: Upon Contract AwardBENEFITS: Health, Dental and Vision, 401(k), Vacation, Sick Leave, and 11 Paid Federal Holidays including:

• New Year’s Day
• Martin Luther King, Jr. Day
• Presidents Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day

This is an overview of the position. For a complete Job Description, please send a request to [email protected].Laredo Technical Services, Inc. (LTSi) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, Oregon status American Samoa a veteran Indiana accordance with applicable federal laws. LTSi also complies with applicable state and local laws governing nondiscrimination Indiana employment Indiana every location its employees are working. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. LTSi is an Equal Opportunity/Affirmative Action Employer.Apply Now” class=” input–dark-grey” data-parsley-pattern=”/^[áÁéÉíÍóÓúÚÝýàÀèÈìÌòÒùÙâÂêÊîÎôÔûÛäÄëËïÏöÖüÜãÃñÑõÕåÅæÆçÇøØ\-‘a-zA-Z ]*$/” data-parsley-pattern-message=”Please remove invalid characters from First Name field” aria-label=”Legal First Name” minlength=”1″ required=”required” value=””>Legal First Name*” class=” input–dark-grey” data-parsley-pattern=”/^[áÁéÉíÍóÓúÚÝýàÀèÈìÌòÒùÙâÂêÊîÎôÔûÛäÄëËïÏöÖüÜãÃñÑõÕåÅæÆçÇøØ\-‘a-zA-Z ]*$/” data-parsley-pattern-message=”Please remove invalid characters from Last Name field” aria-label=”Legal Last Name” minlength=”1″ required=”required” value=””>Legal Last Name*” class=” input–dark-grey” data-parsley-type=”email” aria-label=”Email” minlength=”1″ required=”required” value=””>Email*” onpaste=”return false;” autocomplete=”off” class=” input–dark-grey” data-parsley-type=”email” aria-label=”Confirm Email” minlength=”1″ required=”required” value=””>Confirm Email*Phone*arrow_drop_downsearchsearchNo results found.Do you consent to receiving text communications related to your job application via SMS from LTSI – Laredo Technical Services, Inc., which may include autodialed and automated messages, at the mobile number provided? Message frequency may vary and applicable data rates may apply.*Yes/No * Yes No” Idaho=”quick-apply-desktop__application-form__resume__input” accept=”.bmp,.xls,.xlsx,.gif,.jpe,.jpg,.jpeg,.pdf,.png,.ppt,.pptx,.rtf,.tiff,.txt,.csv,.doc,.docx,.zip” required=”required” style=”width: 0; height: 0; opacity: 0; overflow: hidden; position: absolute; z-index: -1; ” data-parsley-errors-container=”#quick-apply-desktop__application-form__resume__errors-container” aria-label=”Attach Resume” tabindex=”-1″> Attach Resume*Start Applicationchevron_leftSign IndianaWelcome ! It looks like you have an account with this email. Please enter your password to complete your application.” class=” input–dark-grey” minlength=”8″ maxlength=”30″ required=”required” value=””>Password* Sign IndianaThanks!An email has been sent to you with a password to access your account.Ready for the next step?View More PostingsApply Now” class=” input–dark-grey” data-parsley-pattern=”/^[áÁéÉíÍóÓúÚÝýàÀèÈìÌòÒùÙâÂêÊîÎôÔûÛäÄëËïÏöÖüÜãÃñÑõÕåÅæÆçÇøØ\-‘a-zA-Z ]*$/” data-parsley-pattern-message=”Please remove invalid characters from First Name field” aria-label=”Legal First Name” minlength=”1″ required=”required” value=””>Legal First Name*” class=” input–dark-grey” data-parsley-pattern=”/^[áÁéÉíÍóÓúÚÝýàÀèÈìÌòÒùÙâÂêÊîÎôÔûÛäÄëËïÏöÖüÜãÃñÑõÕåÅæÆçÇøØ\-‘a-zA-Z ]*$/” data-parsley-pattern-message=”Please remove invalid characters from Last Name field” aria-label=”Legal Last Name” minlength=”1″ required=”required” value=””>Legal Last Name*” class=” input–dark-grey” data-parsley-type=”email” aria-label=”Email” minlength=”1″ required=”required” value=””>Email*” onpaste=”return false;” autocomplete=”off” class=” input–dark-grey” data-parsley-type=”email” aria-label=”Confirm Email” minlength=”1″ required=”required” value=””>Confirm Email*Phone*arrow_drop_downsearchsearchNo results found.Do you consent to receiving text communications related to your job application via SMS from LTSI – Laredo Technical Services, Inc., which may include autodialed and automated messages, at the mobile number provided? Message frequency may vary and applicable data rates may apply.*Yes/No * Yes No
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Job title: ADMINISTRATIVE ASSISTANT, LEVEL 2 3100

Company: Laredo Technical Services

Expected salary:

Location: Rockville, Maryland

Job date: Tue, 30 Jan 2024 23:53:44 GMT