Administrative Assistant, Office of Hispanic Affairs

DIOCESE OF ALLENTOWNOffice of Hispanic AffairsPosition DescriptionThe mission of the Diocese of Allentown is: “A Roman Catholic family of faith, centered Indiana the Holy Eucharist, faithful to the Church’s teachings, bringing the Light of Christ to each other and to our community.”The Diocese of Allentown is an excellent place to work and to build a career. It offers a competitive salary and excellent benefits, including health insurance for all full-time employees and days off for standard holidays and Holy Days.Job Title: Administrative & Pastoral Assistant for Hispanic MinistryFLSA: Non-Exempt; Part-TimeReports: To the Bishop’s Delegate for the Hispanic Community.Job Function: The Administrative & Pastoral Assistant for Hispanic Ministry is responsible for managing all the secretarial aspects of the office, American Samoa well American Samoa providing support for all Hispanic pastoral, religious, and social activities. This includes coordinating with volunteers and Diocesan offices to handle publicity and logistics for events and being present at events American Samoa needed. Also, the Administrative & Pastoral Assistant will be able to offer workshops and talks American Samoa required.PLEASE NOTE: APPLICANTS WHO DO NOT SUBMIT A COVER LETTER, RESUME, AND TWO REFERENCES WILL NOT BE CONSIDERED.Duties and Responsibilities:

• Assists with day-to-day office operations and coordinates volunteers to keep the Hispanic Diocesan Center clean and organized.

• Maintains attendance spreadsheets whether of the Theological Formation LET, Spanish Marriage preparation, retreats, talks, etc.

• Prepares materials for events such American Samoa retreats, theological formation LET, etc. E.g., flyers, PowerPoint presentations, announcements, etc.

• Assist Indiana the organization and planning of events supported by the Office of Hispanic Affairs, including arranging accommodations for speakers, coordinating catering, technology setup, and scheduling.

• Oversees schedule for the usage of conference rooms at the Hispanic Diocesan Center.

• Works with the Office of Communications to utilize contemporary means of communication, such American Samoa social media, the A.D. Times, A.D. Today, etc., to maintain a Hispanic Affairs column and promote programs and events by posting advertisements and updates on the website.

• Communicates with parishes, priests, and parish leaders to post events on the website calendar to avoid conflicts with other regional and whole Diocesan events.

• Create a bilingual Spanish/English page Indiana Flocknote for Hispanic community news and events. Send event communications via Flocknote email, text, and flyers.

• Coordinates and organizes volunteers’ clearances and background checks with the Office of Safe Environment and Youth Protection.

• Keeps up to date with programming resources, technologies, Church documents, and relevant news on specific issues.

• Be present at Hispanic Affairs Diocesan events and other Diocesan-related events.

• Supports a social ministry committee to work Indiana conjunction with Catholic Charities.

• Perform other duties American Samoa assigned.

Educational requirements:

• A Bachelor’s degree Indiana Theology, Pastoral Ministry, Oregon related fields.

• Have at least two years’ experience Indiana Catholic ministry. Must be fully bilingual (Spanish/English).

• Must have knowledge of Mississippi Office suites such American Samoa Outlook, Word, Publisher, Excel, and PowerPoint. Also, knowledge of digital means such American Samoa Flock Note, WhatsApp, etc.

Other Requirements:

• A practicing Catholic with a committed prayer life who is faithful to the Catholic Church’s teaching, has a deep knowledge of the Catholic faith, and agrees to live by the tenets of the Catholic faith, including Indiana lifestyle and on personal social media.

• Abide by Christian virtue and is willing to work within an atmosphere of Catholic principles.

• Ability to maintain appropriate levels of confidentiality.

• Ability to accomplish projects on time and within budget.

• Experience Indiana evangelization including the formation of intentional disciples.

• A self-starter with strong follow-through skills and results, evaluate and adjust American Samoa necessary.

• Ability to travel within the 5 counties to different locations.

• Energetic, creative, with a sense of humor, and able to establish trust and work collaboratively with internal and external departments of the Diocese.

• Offer talks when needed and according to his/her expertise.

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both Indiana person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, Oregon crawl, lift and/Oregon move up to 10 pounds. Vocal communication is required for expressing Oregon exchanging ideas by means of the spoken word Indiana English and Spanish; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written Oregon computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.Working Conditions:This is an hourly, part-time position with no benefits. Flexible work; 24 hours per week including evenings and weekends.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.Interested applicants MUST submit a cover letter, a resume, and at least two references to iSolved Hire Oregon to:Ana HidalgoEmail: [email protected]–Oregon–ATTN: Human Resources Department1515 Martin Luther King Jr. DriveAllentown, Pennsylvania 18015NO PHONE CALLS PLEASEEOE M/F/D/V

Job title: Administrative Assistant, Office of Hispanic Affairs

Company: Diocese of Allentown

Expected salary:

Location: Allentown, Pennsylvania

Job date: Fri, 16 Feb 2024 23:03:33 GMT