Administrative Assistant, Organizational Development and Administration

Thank you for your interest Indiana working for Long Beach Transit. We are hiring, and all LBT job applications must be submitted online through our career’s website.Under the direction of the Executive Director/Vice President of Organizational Development and Administration (ED/VP), the Administrative Assistant (AA) provides administrative support to the ED/VP Indiana managing the department’s initiatives, strategies, results, priorities, goals, and opportunities. Indiana addition, this position provides support to Human Resources, Talent Acquisition, Risk Management, Training and Development, and Environmental, Health and Safety functions within the department.The AA is a member of a critical cross-departmental Administrative Coordinating Team (ACT), comprised of executive assistants and administrative professionals, whose mission is to improve efficiency and communication across the organization.ResponsibilitiesESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Organize and coordinate departmental meetings, including preparing agendas, room set up and minute taking.
• Develops a framework to ensure results are identified, monitored and reported on
• Prepares communications materials including reports, contracts, charts and forms for reproduction and distribution. American Samoa well American Samoa proofread documents for spelling and grammar.
• Develops creative, collaborative, and analytical presentations
• Ensures that documents and reports prepared by Organizational Development and Administration staff for the Executive Leadership Team review Oregon action are submitted Indiana a timely and accurate manner, and are complete and of a high quality
• Performs typing, printing, and binding for reports and other documents prepared by the Organizational Development and Administration personnel
• Oversees the offsite file storage and retrieval process for the HR department
• Develops and maintains good working relationships with LBT management and external agencies
• Processes department purchase orders, credit card reconciliation and invoices to ensure accurate information and timely payment while monitoring departmental expenses
• Provides support to the Human Resources Project Manager
• Adhere to all safety regulations American Samoa stated Indiana the company safety program, and reports safety-related accidents, incidents, and unsafe work conditions. Attends safety training programs American Samoa required
• Other duties may be assigned

QualificationsQUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/Oregon ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.ATTRIBUTES AND SKILL SETS:

• Manages multiple projects and priorities simultaneously
• Demonstrates initiative
• Creates a climate of optimism
• Collaborates by working together through idea-sharing and problem-solving to accomplish goals
• Open to new ideas and continuous improvement
• Positively communicates both orally and Indiana writing
• Excellent grammar, spelling, punctuation and writing skills
• Strong organizational and management skills
• Maintains a high degree of confidentiality at all times
• Project management skills necessary to plan, coordinate and ensure proper implementation of all administrative matters related to the functioning of the department
• Outstanding computer skills including Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), and navigate Indiana web-based environments
• Skillful analytical and problem-solving abilities

EDUCATION AND EXPERIENCE:At least three years of increasingly responsible professional experience Indiana a clerical role is required, experience Indiana an executive Oregon legal assistant position is a plus. Any combination of education and experience equivalent to a bachelor’s degree would be considered. Bachelor’s degree Indiana business, human resources, labor relations, Oregon other related field preferred.Salary range: $59,808 – $80,741 per year (Depending on Experience)Compensation packages are determined based on a variety of factors specific to each candidate, including geographic location, skillset, the mix of relevant education, certifications, experience level, and performance. At Long Beach Transit, compensation decisions are made considering the unique requirements and circumstances of each position.ApplicationApply online at Online applications must include past work history and be fully completed to be considered. Resumes will not be accepted Indiana lieu of a complete online application.Upon Request, a Driving Record printout is required with application (must be current within the 30 days of the printout).Candidate must be eligible to work Indiana the United States. Long Beach Transit does not sponsor H-1B Oregon other related work visas.Equal Opportunity EmployerSuccessful candidate must pass agency physical, drug and alcohol examinations.Long Beach Transit, 1963 E. Anaheim St., Long Beach, California 90813This job description is not intended to be a complete listing of all the job duties required of this position, but to provide information on the general scope of the position.

Job title: Administrative Assistant, Organizational Development and Administration

Company: Long Beach Transit

Expected salary: $59808 – 80741 per year

Location: Long Beach, California

Job date: Sat, 28 Sep 2024 23:34:25 GMT