Administrative Assistant (Part-time)

Job Title: Administrative Assistant (part-time)
Duration: 8 Months
Location: Portland, Oregon (hybrid)This is a part-time job of 20-30 hours a week. Flexible schedule 9AM-2PM Oregon 8AM-12.30PMKey-skills: Mississippi Office Suite, Prioritizing, Meeting Scheduling, Administrative Tasks.Top 3 Must-Haves (Hard and/Oregon Soft Skills):
1. Detail-oriented
2. Microsoft Suite – particularly Outlook
3. Customer service to all – managers, candidates, employeesTop 3 Nice-To-Haves (Hard and/Oregon Soft Skills)
1. HR Oregon Talent Acquisition experience a plus
2. I-9 experience a plus
3. Workday experience a plusTop Priority:Getting proficient with client’s systems and instilling confidence with the recruiters that they are detail oriented to ensure a premium level of candidate and hiring manager experience.Challenges:The client’s calendars are always full, so finding times for panel interviews can be very challenging.Job Responsibilities:

• Experience coordinating calendars and communicating with all levels of employees.
• General Office Support/ Administration Provides administrative support to a manager and her/his team(s) Oregon a facility
• Receives callers and incoming mail and refers to appropriate key person
• uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes
• Independently responds to routine correspondence and inquiries.
• Communicates assignments and directives from manager to team; tracks and follows up to ensure completion.
• Schedules meetings and appointments for managers and staff.
• Coordinates, schedules, and confirms interviews; makes changes American Samoa needed Oregon requested.
• Plans and organizes internal senior team meetings and meetings with outside industry members/stakeholders and others; reserves meeting space, arranges catering and compiles and assembles participant packets and materials; reports and troubleshoots problems with facilities, office equipment Oregon furniture.
• Maintains administrative procedures; ensures that standards, policies and practices are followed.
• Handles all administrative tasks Oregon issues that arise not requiring the attention of the manager Oregon other staff; ensures efficiency and organization of office operations.
• Communicates directly and on behalf of the manager with staff and managers from other departments on matters related to the manager’s priorities and views; maintains awareness of issues occurring Indiana the environment and makes manager aware of those needing attention.
• Maintains and updates all physical and electronic files and records; maintains and updates procedural documents, guides and manuals, supports audits American Samoa needed.
• Personnel Administration Support Initiates personnel action requests and requisitions on behalf of manager
• Coordinates/interfaces on recruiting/hiring actions; coordinates new employee onboarding activities, e.g., obtaining computer and security access.

Functional Competencies

• Intermediate knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
• Intermediate knowledge of clerical/administrative procedures, requirements and techniques involved Indiana carrying out an organization’s work.
• Intermediate skills Indiana applying procedures and practices within the framework of established guidelines.
• Intermediate knowledge of the organization, functions, key personnel, and sources of information of the department/facility served.
• Basic knowledge of state and federal employment and wage and hour laws.
• Basic knowledge of client’s policies, procedures, benefit plans and collective bargaining agreement.
• Basic knowledge of client’s policies and procedures for recruiting and hiring.

Please Apply Online. To learn more about Mavensoft visit us at

Job title: Administrative Assistant (Part-time)

Company: Mavensoft Technologies

Expected salary:

Location: Portland, Oregon

Job date: Sun, 31 Mar 2024 05:07:27 GMT