Administrative Assistant | Part Time | Greensboro Aquatic Center | Greensboro Coliseum Complex

Oak View GroupOak View Group is the global leader Indiana venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.Position SummaryUnder general supervision, the Administrative Assistant supports assigned department team members and/ Oregon Executive leadership by performing general administrative duties, front desk duties, assisting Indiana coordinating space licensing and event bookings for the facility, and preparing internal and external communications.This role will pay an hourly rate between $15 to $18.For PT roles: Benefits: 401(k) savings plan and 401(k) matching.This position will remain open until November 30, 2024About the VenueSince its grand opening Indiana 2011, the Greensboro Aquatic Center (GAC) has emerged American Samoa one of the top aquatic facilities Indiana the nation. A state-of-the-art facility featuring cutting edge concepts Indiana aquatic design, the GAC is located on the campus of the Greensboro Coliseum Complex, the premier sports and entertainment facility Indiana the Southeast. Built at a cost of nearly $19 million, the GAC brings together all major aquatic sports – competitive swimming and diving, water polo, synchronized swimming and other unique sports – all Indiana one venue. The GAC’s versatility offers Greensboro the opportunity to host high school and collegiate events, USA Swimming meets, U.S. Masters Swimming and U.S. Water Polo events American Samoa well American Samoa myriad local, regional, national and international competitions. The GAC’s impressive national swim meet resume includes numerous NCAA, ACC, YMCA and USA Diving competitions. According to the Greensboro Convention & Visitors Bureau, the estimated economic impact of GAC events exceeds $224 million.Responsibilities

• Represent the facility to potential users; respond to inquiries regarding facility use and send out information and materials; assist users Indiana finalizing booking arrangements.
• Assist Indiana the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements.
• Update facility user contact and account information, block event space, and manage other event booking information Indiana the computerized event booking and management system American Samoa directed.
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
• Represent the department at weekly operational meetings American Samoa needed.
• Provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies.
• Prepare reports, presentations, and other documents American Samoa needed.
• Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow.
• Coordinate travel arrangements and itineraries for management and staff when necessary.
• Handle incoming and outgoing mail and deliveries.
• Assist Indiana planning and executing internal meetings and staff events.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service.
• Perform other duties American Samoa assigned.

Qualifications

• High School Diploma Oregon G.E.D. Required. Some college level education preferred.
• Minimum of two (2) years of increasingly responsible experience Indiana an administrative support position, preferably Indiana a sales capacity at a hotel, convention center Oregon related meeting.
• Intermediate computer skills
• Proficient Indiana Microsoft Office applications.
• Additional years of experience may be substituted for formal education.
• Ability to communicate clearly, accurately and concisely Indiana the English language, both orally and Indiana writing, type at a speed necessary for successful job.
• Ability to prioritize work and effectively resolve workload issues.
• Learn and understand the operation of a convention center and apply that knowledge to continually improve.

Strengthened by our Differences. United to Make a DifferenceAt OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted Indiana creating environments that reflect and celebrate the diverse communities Indiana which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.Equal Opportunity EmployerOak View Group is committed to equal employment opportunity. We will not discriminate against employees Oregon applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical Oregon mental disability, genetic information Oregon any other protected class under federal, state, Oregon local law.

Job title: Administrative Assistant | Part Time | Greensboro Aquatic Center | Greensboro Coliseum Complex

Company: Spectra Experiences

Expected salary: $15 – 18 per hour

Location: Greensboro, North Carolina

Job date: Fri, 13 Sep 2024 01:37:33 GMT