Administrative Assistant (Part-Time; Hybrid)

Initial Posting Date: 04/17/2024Application Deadline: 05/07/2024Agency: Oregon State TreasurySalary Range: $3,477 – $4,755Position Type: EmployeePosition Title: Administrative Assistant (Part-Time; Hybrid)Job Description:Oregon State Treasury is recruiting for the position of Administrative Assistant. The person Indiana this role will provide administrative support for the supervisor who oversees our Risk & Resiliency Division.The position is part-time and the schedule must meet these criteria:20 hours a weekAt least 4 days a week (Monday-Friday)At least 4 hours on the days workedAll hours worked between 8am-5pmSame work schedule each day; example daily work schedules: 8am-12pm; 9am-1pm; 11am-3pm; 12pm-4pmJob Duties SummaryMaintain supervisor’s calendar, including scheduling meetings, coordinating presentations, and advises supervisor of commitments; arrange for meetings and conferences.​Serve American Samoa a communication link between supervisor and other staff members.Research information and compose correspondence and memos.​Complete testing of new business processes and provide feedback to project team on the results.Proofread updated workflow documentation for a project Oregon updates.Maintain access and administer the electronic signature of documents.Update and manage templates for the division.​Track division initiatives including trainings, certifications and team goals comparing the expected with the actual.​Provide administrative support during the legislative session by helping track legislative bills assigned to our division and making sure the analysis is completed and submitted by deadlines.​Facilitate the updating of the division policies and procedures.​Maintain filing systems on shared drive and follow proper records retention for division documentation.Work ScheduleThis position will have the opportunity for a hybrid (remote and Indiana-office) work location schedule; Indiana-office work will be predominately from Treasury’s ​Salem office​. The schedule will be ​approximately 90+% time spent remote with a minimum of eight times per year Indiana-office presence, spread over each quarter of the year​.Salary Range$20,862 – $28,530 annually (this is the half-time (20 hours per week) salary range for the position)Job ClassificationThis position is classified American Samoa an ​Executive Support Specialist 1​. This position is ​a SEIU represented position​.Required Minimum QualificationsThree years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, Oregon other generating of documents; and lead work responsibility Oregon coordination of office procedures.Courses Oregon training Indiana Office Occupations Oregon Office Technology may be substituted for up to one year of the clerical/secretarial experience.Desired AttributesJob Specific AttributesExperience American Samoa an administrative assistant, office assistant, executive assistant, and/Oregon department assistant Indiana a professional setting.Advanced experience with Microsoft Office suite products (specifically Outlook, Word, Teams, and SharePoint) Indiana a professional setting.Advanced experience with digital calendar management Indiana a professional setting.Smartsheet experience Indiana a professional setting (a plus, but not required).Core AttributesRespect – Treats all individuals fairly and respectfully; works effectively with others; fosters an environment where opportunities to thrive are available to all; respects different values and viewpoints.Teamwork – Acts Indiana a professional, respectful, and courteous manner, recognizes the worth of others, and places the good of the team ahead of personal objectives.Flexibility – Demonstrates willingness to change to meet organizational needs, professionally handles discomfort with a changing work environment, and remains calm Indiana stressful situations.Communication – Effectively articulates and exchanges information with internal and external stakeholders. Is prompt Indiana responding to questions and inquiries.Initiative – Takes appropriate action without waiting for explicit instructions, generates creative approaches to addressing problems and opportunities.Critical Thinking – Identifies and weighs options, makes sound decisions after reviewing all relevant information, plans for potential problems, takes calculated risks, and recognizes impact of solutions.Time Management – Prioritizes and manages time effectively across various competing tasks, demonstrating focus and adaptability, arriving on time for meetings, and meeting deadlines.Attention to Detail – Demonstrates accuracy and thoroughness when accomplishing tasks.How to ApplyYou are required to upload your resume and a cover letter addressing the numbered items listed below. You must number each item within your cover letter. This is so we can clearly identify your experience American Samoa it pertains to each item. Failure to number each item within your cover letter will result Indiana your application being declined.1. Your experience providing administrative support to an individual Oregon team.2. Your experience with email, calendar, and video conferencing technology.3. Your experience with Indiana-person event/meeting planning.We will accept applications through the job announcement closing date, however, we may close this recruitment early, if we receive a well-qualified applicant pool. If interested, please apply early.Benefits of Joining Our TeamLow employee premium share for medical, dental, vision, and basic employee life (1% Oregon 5% employee share);Robust paid leave package, such American Samoa vacation, personal business, holidays, sick leave, and floating day of leave;PERS retirement benefits;Support with training and development;Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF);Optional benefits include optional life, short & long term disability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employee assistance program, and more!About Oregon State TreasuryOregon State Treasury is focused on improving the financial well-being of all Oregonians. We provide low-cost programs for governments, and empower Oregonians to invest Indiana themselves and their loved ones for a more secure future. Oregon State Treasury is led by State Treasurer Tobias Read. American Samoa Treasurer, he is the state’s financial leader, the custodian of public funds and chief investment officer. We prioritize investing for the long term, doing business the right way, and empowering Oregonians to invest Indiana themselves. We’re proud of the work we do to help families, governments, and businesses succeed.We are committed to cultivating a workplace that is diverse, inclusive, and respectful. We value and support the collective differences Indiana who we are and celebrate the fact that everyone comes to the table American Samoa their own unique individual. We believe this commitment empowers our success and makes Oregon State Treasury an excellent place to work. American Samoa Treasury employees, our commitment to diversity, equity, and inclusion makes this a safe environment for us to ask questions, learn, and grow, and helps us to better serve Oregonians.Our Values and PrinciplesINTEGRITY—INNOVATION—DIVERSITY—TRUST—PROFESSIONALISM—ACCESSIBILITYPlease visit the following webpage to learn more about Oregon State Treasury:Special InformationProspective employees are subject to an extensive background check that may include, but not be limited to, validation of all application materials, prior employment, and professional references, driving records and fingerprint-based state and federal criminal and civil records. Adverse background data may be grounds for immediate disqualification.OST does not offer visa sponsorships, and within three days of hire, the successful candidate will be required to complete the U.S. Department of Homeland Security form I-9, confirming authorization to work Indiana the United States.Eligible veterans who meet the qualifications will be given veterans’ preference. To receive preference you MUST attach appropriate documentation American Samoa outlined by the Department of Administrative Services at the following website: . You may also call the Oregon Department of Veterans’ Affairs at 1-800-692-9666.OST is an equal opportunity, affirmative action employer committed to a diverse workforce.Consistent with the Americans with Disabilities Act (ADA), Oregon State Treasury will provide reasonable accommodation when requested by a qualified applicant Oregon employee with a disability, unless such accommodation would cause an undue hardship. Requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please call Oregon State Treasury at 503-378-4000 and request to be connected to Human Resources.

Job title: Administrative Assistant (Part-Time; Hybrid)

Company: State of Oregon

Expected salary: $3477 – 4755 per month

Location: Salem, Oregon

Job date: Fri, 19 Apr 2024 07:24:49 GMT