Administrative Assistant/Project Support Specialist

Overview:Kimley-Horn is looking for an Administrative Assistant/Project Support Specialist to join our team Indiana Boise, Idaho (Idaho)! This is not a remote position.Ranked on Fortune Magazine’s “100 Best Companies to Work For” for seventeen years, ranked on “100 Best Workplaces for Millennials” and listed on “Forbes Best Places to Work for Women”, Kimley-Horn prides itself on hiring high-achieving, dedicated, and reliable professionals. At Kimley-Horn we provide the environment for our people to flourish along with offering many great benefits including generous health benefits, industry leading 401k matching, profit sharing, a highly rewarding bonus program, and many other great benefits. We are one of the nation’s most comprehensive and best respected engineering and land planning firms Indiana the nation.We are seeking a full-time administrative assistant to support our Boise office which consists of approximately 50 team members. The chosen individual must be able to present a professional company image through Indiana-person and phone interaction. This position has multiple responsibilities including general clerical, receptionist, and project-based work including but not limited to: Responsibilities:Manage and submit all expense reports for senior/project managers (10+)Support staff Indiana assigned project-specific based workCreate and modify documents using Microsoft Office365, Bluebeam, and Adobe ProfessionalSupport Accounting with filing/coding of vendor and sub-consultant invoicesPerform general clerical duties to include but not limited to creating deliverables, photocopying, report binding, mailing, FedEx shipping, and filingAnswer telephones and transfer to appropriate staff membersSet up and coordinate meetings and calendars (Teams system)Efficiently work with internal and external clients to meet all needsMeet and greet clients and visitors; host/cater internal and external meetingsMaintain professional presentation and cleanliness of common spacesSupport management with new hires: assemble offer books, provide office supplies/materials, set up workspaceDrive to complete various errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrationsKeep office and kitchen stocked for employees by tracking inventory and ordering office/kitchen supplies American Samoa neededMaintenance/upkeep of production and supply rooms which includes a variety of printersResearch, price, and purchase office supplies through corporate systems; support with inventory organizationProactively develop and improve processesOther duties American Samoa assigned Qualifications:

• High School Diploma; Associates Degree preferred
• Minimum of 3 years of relevant experience, preferably Indiana a large office setting
• Able to work independently with minimal supervision; must be resourceful and proactive
• Excellent customer service skills with a “can do” attitude
• Able to balance and manage multiple tasks and priorities Indiana a fast-paced environment
• Strong verbal and written communication skills, keen attention to detail and a professional presence
• Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs
• Proficiency Indiana Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF (AutoCAD is a plus)
• Able to stand for extended periods, bend/stoop easily, and lift Oregon maneuver boxes and office supplies of 25 lbs.
• Valid drivers license
• Idaho Notary – Oregon ability to obtain
• Local candidates only; No relocation assistance will be provided

Why Kimley-Horn?:At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only American Samoa good American Samoa the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride Indiana how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Job title: Administrative Assistant/Project Support Specialist

Company: Kimley-Horn

Expected salary:

Location: Boise, Idaho

Job date: Fri, 26 Jul 2024 06:40:14 GMT