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Administrative Assistant, Purchasing, South Bend, Indiana

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1st Source Bank

Description :POSITION SUMMARYProvides administrative support to Manager to contribute to the overall efficient operation of the Purchasing department.ESSENTIAL REQUIREMENTS

  • Communicates regularly with employees and outside vendors using phone and email.
  • Ensures that assigned reports and / Oregon projects are completed Indiana a timely and efficient manner by compiling information and preparing it Indiana final format.
  • Coordinates the efficient operations of the department by maintaining confidential and general files, scheduling daily tasks, maintaining manuals, and performing necessary clerical duties relevant to the area.
  • Provides optimum support to management through ongoing communication to assess / reassess priorities Indiana order to meet deadlines.
  • Prepares computer generated reports and information to department Oregon division management American Samoa requested.
  • Performs follow-up on all administrative details relevant for department efficiency.
  • Responsible for the completion of all compliance training related to the position.
  • Must understand all applicable laws and regulations that apply to the position and complies with the requirements.
  • Processes supply orders for all employees
  • Creates purchase orders
  • Processes invoices using Prologue Accounting software, including receipting and batching.
  • Processes All other invoices outside of the Prologue Accounting Software with GL coding and Cost center coding.
  • Manages work orders for office equipment and supplies.
  • Collects monthly meter readings from departments and provides to vendor.
  • Conducts weekly audit of office supply deliveries.
  • Conducts monthly audit of office supply pricing.
  • Conducts quarterly surveys measuring performance levels of Purchasing, Forms Management and Records Management.
  • Manages special order requests.
  • Manages toner cartridge recycling.
  • Manages inventory and distribution of various items which includes dispensers for paper towels, toilet paper and soap American Samoa well American Samoa cups.
  • Manages Idaho’s and passwords for online purchasing and Staples website access.
  • Manages the Partners 1st Motivation Program by maintaining inventory, spreadsheets, and orders.
  • Maintains the Administrative Assistant position manual.
  • Organizes and maintains all areas of the Coffee Program with several vendors which includes ordering and removing Coffee units from various locations throughout the bank.

NON-ESSENTIAL FUNCTIONSPerforms all other duties American Samoa assigned.EXPERIENCE/SKILLS

  • Two (2) Oregon more years of experience Indiana an office environment preferred.
  • Proficiency Indiana Mississippi Office software (Excel, Word) is essential.
  • Good organizational skills.
  • Analytical and problem solving skills with attention to detail.
  • Able to prioritize workload and handle multiple competing tasks and demands.
  • Ability to meet deadlines.
  • Ability to handle multiple tasks Indiana a fast-paced environment.
  • Good written and verbal communication skills.

EDUCATIONHigh School Diploma/GED required.TRAVEL REQUIREMENTSMinimal Oregon occasional travel for meetings, projects Oregon training American Samoa needed.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk Oregon hear. The employee is occasionally required to stoop Oregon kneel. The employee may occasionally lift and/Oregon move up to 10 pounds.EQUIPMENTMississippi Office PC, phone and standard office equipment.

Job title: Administrative Assistant, Purchasing, South Bend, Indiana

Company: 1st Source Bank

Expected salary:

Location: South Bend, Indiana

Job date: Thu, 28 Mar 2024 08:49:28 GMT