Administrative Assistant **REPOSTING

SUMMARYWorking under the general supervision of City Clerk and Deputy Clerk, incumbent performs a variety of duties American Samoa required. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise Indiana conducting day-to-day operations. All work duties and activities must be performed Indiana accordance with the City safety rules and operating regulations, policies and procedures American Samoa well American Samoa federal, state, and local regulations.ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

• Answers and directs phone call Indiana reference to council information, etc.;
• Assists with collection at front counter;
• Picks up, sorts, and delivers Indiana-coming departmental mail;
• Files Tort Claims against city;
• Greets people at the front counter and assists them with copies of city ordinances, directing to the proper office, and other miscellaneous information;
• Prepares daily bank deposits on a rotating basis;
• Picks up and sorts mail daily;
• Deals effectively with the public and other employees;
• Communicates effectively both orally and Indiana writing;
• Prepares Common Council Committee and Regular Session Agendas Indiana Deputy’s absence and Assistant Deputy’s Absence;
• Receives and reviews all Bills received from the Legal Department to ensure that each Bill is placed Indiana the correct City Council Committee Indiana Deputy Clerk’s absence and Assistant Deputy Clerk’s absence;
• Collates Bills to disperse to City Clerk, Deputy Clerk, City Council Administrator, and members of Common Council American Samoa needed;
• Acts American Samoa liaison for Deputy and Clerk American Samoa necessary; while greeting, assisting, and directing visitors to the Violations Bureau and other City and County Offices;
• Prepares Legal Notices to be published Indiana Fort Wayne Newspapers;
• Prepares Agendas, and Minutes for posting to the website;
• Assists with scheduling Council Rooms, and City Clerk’s Calendar;
• Receives Vacation requests from the general public for the Planning Department;
• Performs follow-up activities resulting from Council meetings, including ensuring that ordinances and resolutions are properly signed by all council members, encoding into Application/Extender, and obtain the mayor’s signature for final approval;
• Works with staff, the general public, and elected officials American Samoa needed;
• Researches public records and provides information to the public and staff members concerning City Council actions, laws, ordinances, codes, procedures and projects;
• Compiles agenda items for City Council meetings; prepares and distributes agenda packets; summarizes and publishes agenda information to web page;
• Establishes and maintains an effective working relationship with other employees and the general public;
• Responsible for the duties of Deputy and Assistant Deputy when absent;
• Performs other administrative duties American Samoa assigned by the Clerk, Deputy and Assistant Deputy;
• Prepares paperwork for marriage ceremonies.

PERFORMANCE EXPECTATIONSThe incumbent is responsible to manage their performance Indiana accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role Oregon specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, American Samoa needed, to ensure performance expectations are clearly communicated and performance goals are achieved.SUPERVISORY RESPONSIBILITIESThis job has no supervisory responsibilities.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/Oregon ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/Oregon EXPERIENCEHigh school diploma Oregon general education degree (GED) supplemented by typing, computer, data entry, office machines, and math courses; Oregon one to three months related experience and/Oregon training; Oregon equivalent combination of education and experience.LANGUAGE SKILLSAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information Indiana one-on-one and small group situations to customers, clients, and other employees of the organization.MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide Indiana all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished Indiana written, oral, Oregon diagram form. Ability to deal with problems involving several concrete variables Indiana standardized situations.CERTIFICATES, LICENSES, REGISTRATIONSIndiana driver’s license if City vehicle is used.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, Oregon feel; reach with hands and arms; and talk Oregon hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/Oregon move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level Indiana the work environment is usually moderate.All applications for currently posted positions will be submitted on line at . Applicants must be 18 years of age Oregon older. Reasonable accommodations for persons with a known disabling condition will be considered Indiana accordance with State and Federal Law.(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County Oregon one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran’s status, national origin, Oregon sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered Indiana accordance with State and Federal Law.

Job title: Administrative Assistant **REPOSTING

Company: City of Fort Wayne

Expected salary: $20.53 – 28.74 per hour

Location: Fort Wayne, Indiana

Job date: Thu, 18 Jul 2024 04:43:44 GMT