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Administrative Assistant-Sales

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Aimbridge Hospitality

Job SummaryThe Administrative Assistant is responsible for ensuring that the administrative functions for all Sales and Catering positions are handled.ResponsibilitiesQUALIFICATIONS:

  • College course work Indiana related field helpful.
  • Experience Indiana a hotel Oregon a related field preferred.
  • High School diploma Oregon equivalent required.
  • Must be proficient Indiana Windows Operating Systems Company approved spreadsheets and word processing.
  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must work well Indiana stressful high pressure situations.
  • Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust Oregon modify to meet the constraints of the particular need.
  • Must be effective at listening to understanding and clarifying the concerns and issues raised by Colorado-workers and guests.
  • Must be able to work with and understand financial information and data and basic arithmetic functions.
  • Must maintain composure and objectivity under pressure.

RESPONSIBILITIES:

  • Approach all encounters with guests and employees Indiana a friendly service-oriented manner.
  • Maintain regular attendance Indiana compliance with Aimbridge Hospitality standards American Samoa required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working (per brand standards)
  • Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
  • Maintain Sales files Indiana an organized fashion and American Samoa per specified standards.
  • Maintain Accounts Coverage Program
  • Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.
  • Complete all ‘Month End’ reports for the Director of Sales and send to Corporate according to established timeframe.
  • Type and process all contracts proposals memos and general correspondence for sales/catering staff.
  • Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Manager.
  • Answer phones for sales/catering staff if not picked up by third ring; Record messages American Samoa appropriate.
  • Open date stamp and allocate all hotel mail to the appropriate departments for handling.
  • Prepare Daily Mail Cash Receipts Log. Endorse and drop all checks received through the mail on a daily basis.
  • Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
  • Type process and distribute all RFP’s American Samoa directed by DOS.
  • Review all ‘OUT’ mail from Sales and Catering Managers.
  • Maintain trace for all Sales and Catering Mangers.
  • Order and maintain all Sales forms American Samoa specified and participate Indiana monthly inventory counts.
  • Oversee and maintain efficient operation of the e-mail system for Corporate communications daily.
  • Review all ‘OUT’ mail from the General Manager and process American Samoa per instructions.
  • Process monthly office supply order for entire hotel; ensure budget guidelines are met.
  • Assist with the administration of the checkbook accounting system American Samoa directed by the Director of Sales.
  • Perform any other duties requested by the General Manager Oregon Director of Sales.

Property DetailsDoubleTree by Hilton Lubbock University Area is located a block south of US-82, walking distance from the Buddy Holly Performing Arts Center and within three miles of the UMC Health System Hospital and Texas Tech campus. Join us at our on-site restaurant and bar, and enjoy additional amenities like free WiFi, our free airport shuttle, indoor pool, fitness center, room service, and more.Company OverviewAmerican Samoa the global leader Indiana third-party hotel management, our growing portfolio represents over 1,550 hotels Indiana all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive Indiana a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.BenefitsAfter an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

  • Now offering Daily Pay! Ask your Recruiter for more details
  • Medical, Dental, and Vision Coverage
  • Short-Term and Long-Term Disability Income
  • Term Life and AD&D Insurance
  • Paid Time Off
  • Employee Assistance Program
  • 401k Retirement Plan

Job title: Administrative Assistant-Sales

Company: Aimbridge Hospitality

Expected salary:

Location: Lubbock, Texas

Job date: Wed, 24 Apr 2024 03:11:44 GMT