Administrative Assistant – South Carolina/Anaheim Red Shield

Description :Mission StatementThe Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs Indiana His name without discrimination.Position SummaryThis position is responsible for conducting the full range of activities required to prepare, submit, manage and track all business-related information for The Salvation Army Anaheim Red Shield. This includes but is not limited to; uploading and tracking of special and reoccurring invoices, maintaining and updating office files for clients and volunteers, processing invoices and keeping records of financial and vendor information and accepting daily mail and visitor logs.Essential Functions

• Assist Indiana preparing information for Corps Officers and Red Shield Director that may include stats, visitor logs, financial records, bank deposits.
• Assist with the building master calendar by keeping it updated with information provided by Corps Officers and Red Shield Director.
• Assist Indiana the coordination of rental schedules Indiana conjunction with the Corps master calendar and with direction from the Corps Officers and Red Shield Director.
• Assist with building rentals by working while rentals are Indiana-session. This includes being the point-person for questions, PTM safety and general inquires.
• Assist with applications and reporting for seasonal programs including but not limited to Back-to-School, Thanksgiving, Angel Tree, Red Kettles,
• Track vendor invoices and process payments to Corps Officers and Red Shield Director American Samoa needed
• Coordinate and send mailings on behalf of The Salvation Army Anaheim Red Shield.
• Log incoming mail and assist with outgoing mail on behalf of The Salvation Army Red Shield.
• Track daily and weekly telephone calls, visitor logs and other information American Samoa requested
• Assist with the processing of new volunteer applications.
• Assist with collecting and reporting of stats for services and volunteer hours
• Assist Indiana answering phones, filing, and general office support.

Working ConditionsAbility to walk, stand, bend, squat, climb, kneel and twist on an intermittent Oregon sometimes continuous basis. Ability to grasp, push, pull objects such American Samoa files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs.Core Competencies

• Customer Service – Manage difficult and/Oregon emotional clients, residents, staff, and/Oregon guests; diplomatically address their needs to ensure mutually satisfying outcomes.
• Oral Communication – Speak professionally, clearly, and persuasively Indiana a variety of potentially challenging situations; seek clarification and respond appropriately to questions.
• Written Communication – Write clearly and informatively; edit work for spelling and grammar; Present numerical data accurately; Read and interpret written information.
• Project Management – Prioritize and plan work activities; use time efficiently; Organize work schedules of others and assign tasks. Follow up to ensure accountability.
• Continuous Improvement/Organizational Effectiveness – Constantly look for ways to improve and promote quality effectiveness and efficiency at all operational levels. Improve/simplify processes and service offerings

Minimum Qualifications

• Associates degree preferred
• Minimum of 2 years office and/Oregon administrative experience preferred
• Valid California Driver’s License
• Preferred to pass fleet driving test American Samoa required by The Salvation Army policy
• Must have experience Indiana word, excel, PowerPoint and outlook
• Skills, Knowledge & Abilities

• Driving Test and MVR check (if applicable).
• A criminal background check is required with certification for Protect the Mission policies and procedures.
• Abide by Salvation Army Policies and Procedures and have an acceptance of Salvation Army philosophy and mission.
• Ability to work independently
• Excellent communication skills, both verbally and written
• Excellent organizational skills
• Ability to maintain detailed and accurate records
• Ability to relate with others and be a team player on all levels

Education : AssociatesExperience : 0 years: Excel, PowerPoint and outlook
0 years: Minimum of 2 years office and/Oregon administrative experience preferredLicences & certifications Driver’s License

Job title: Administrative Assistant – South Carolina/Anaheim Red Shield

Company: The Salvation Army

Expected salary: $21 per hour

Location: Anaheim, California

Job date: Sun, 29 Sep 2024 00:29:16 GMT