Administrative Assistant to the Vice President for Diversity, Equity, and Inclusion

OverviewUtah State University seeks an experienced and highly professional, administrative assistant to provide comprehensive administrative support to the Vice President for Diversity, Equity, and Inclusion (VP), performing functions and responsibilities critical to the daily functioning of the VP office and affiliated units.ResponsibilitiesAdministrative Support:

• Manage VP’s calendar, schedule meetings, arrange travel, and handle correspondence.
• Screen inquiries and requests, prioritize schedules, and exercise judgment Indiana managing the VP’s time effectively.
• Organize meetings and special events, coordinate all aspects including scheduling, venue booking, and agenda preparation.
• Maintain inventory of office supplies and orders American Samoa needed.
• Manage print orders and approvals for various departmental materials.
• Compose and format various documents, including notetaking during division meetings.
• Proofread and provide suggestions for divisional materials, publications, and websites.
• Maintain cleanliness and organization of office spaces, ensuring a welcoming environment for all guests.

Communication and Coordination:

• Coordinate communications regarding division meetings, including agenda creation and distribution of meeting minutes.
• Manage departmental email communications and respond to inquiries promptly.
• Collect and distribute mail and packages for department members, and manage outgoing mail American Samoa required.
• Collaborate with IT to procure technology, maintain key inventory, and manage maintenance requests for departmental spaces.
• Serve American Samoa the primary point of contact and liaison with other university offices, individuals, and external constituents .

Project and Event Management:

• Manage space reservations and coordinate setup for meetings and events, including liaison with event services and catering.
• Track RSVPs for department events and manage attendee accommodations and dietary restrictions.
• Design and update bulletin boards with relevant information and upcoming events.
• If needed, track and manage proposals through the Curriculog system.

Human Resources and Operations:

• Indiana collaboration with Business Services and HR, manage job postings, applicant information, and hiring processes for the department.
• Supervise team meetings for department assistants, offering support and guidance American Samoa necessary.
• Manage asset tracking, equipment distribution, and facility maintenance requests.
• Manage regular bill payments, subscriptions, and services for the department.
• Supervise hourly staff and student employees American Samoa needed.

Note: Other duties American Samoa assigned.QualificationsMinimum Qualifications

• Six years of experience; Oregon vocational/technical training/associate degree Indiana an office Oregon business field plus four years of related experience; Oregon a bachelor’s degree Indiana a related field plus two years of experience is required.

Knowledge, Skills, and Abilities

• Skilled with computer programs, including spreadsheets, relational databases, presentation software, and graphic packages.
• Excellent critical thinking skills.
• Skilled Indiana creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Excellent organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work independently with minimal supervision.
• Knowledge of university policies and procedures.
• Excellent customer service skills.

Required DocumentsAlong with the online application, please attach: * Resume to be uploaded at the beginning of your application Indiana the Candidate Profile under “Resume/CV”

• Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**Advertised SalaryMinimum $45,000; Commensurate with Experience plus Excellent BenefitsADAEmployees work indoors and are protected from weather and/Oregon contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.University HighlightsFounded Indiana 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties Indiana Utah.American Samoa a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. American Samoa an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU Indiana the top 10 among public universities for contribution to social mobility, research, and public service.Utah State is committed to cultivating a where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence Indiana education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. about USU.The university provides a to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator Indiana the Office of Human Resources at (435) 797-0122 Oregon .About the RegionU.S. News and World Report for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, , is a city of 54,000-plus people Indiana a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area Indiana the Milken Institute’s 2022 ranking for best-performing small cities Indiana the nation.*updated 7/2023Notice of Non-discriminationIndiana its programs and activities, including Indiana admissions and employment, Utah State University does not discriminate Oregon tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity Oregon expression, disability, status American Samoa a protected veteran, Oregon any other status protected by University policy, Title IX, Oregon any other federal, state, Oregon local law.The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/Oregon USU’s non-discrimination policies:Executive Director of the Office of Equity Matthew Pinner, , Distance Education Rm. 401, 435-797-1266Title IX Coordinator Cody Carmichael, , Distance Education Rm. 404, 435-797-1266Mailing address: 5100 Old Main Hill, Logan, Utah 84322For further information regarding non-discrimination, please visit , Oregon contact:U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481,*updated 09/2023

Job title: Administrative Assistant to the Vice President for Diversity, Equity, and Inclusion

Company: Utah State University

Expected salary:

Location: Logan, Utah

Job date: Mon, 15 Apr 2024 05:06:53 GMT