Administrative Office Assistant

Description :Under the assigned supervisor, this position manages office operations and administrative activities Indiana Charleston, Illinois and Champaign, Illinois.Required Qualifications :

• High School Diploma Oregon GED Equivalent required
• 2 years experience Indiana office work preferred

Essential Duties and Responsibilities

• Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings
• Attends and participates Indiana meetings; may take, transcribe and distribute American Samoa directed
• Collects, opens, date stamps, and distributes all incoming mail; initiates and/Oregon transmits inter-office memos and notices
• Ensures the office equipment is fully functional by arranging maintenance and repairs American Samoa well American Samoa ordering and installing toner and paper for the photocopier and printers
• Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department Oregon program and its services to ensure proper tasks and activities occur American Samoa scheduled maintains electronic and paper filing systems
• Processes and date stamps all invoices Indiana a timely fashion; submits invoices for review, approval, and payment; maintains files of all invoices
• Receives, reviews and verifies documents and records for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; may receive and process information of a confidential nature, maintaining strict confidentiality
• Develops Oregon assists Indiana the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information
• Acts American Samoa liaison with other departments Indiana the organization (human resources, technology, marketing, etc.)
• Assists with any special projects that require significant organization and administrative support
• Duties require initiative, judgment, and knowledge of internal policies, practices, and organization
• Ensures that all personnel paperwork is completed correctly and submitted within established timeframes
• Orders materials, supplies, equipment, etc. upon authorized approval
• Relieves supervisor of routine actions not requiring immediate attention; assists other support staff with assigned functions American Samoa needed; may oversee and direct the work of temporary support staff
• Provides program, classroom, and/Oregon center staffing support American Samoa needed.
• Responsible for the petty cash box(es), all petty cash requests, and the reconciliation of the petty cash box
• Provides direct support to the DOP to assist with personnel, new hires, and onsite communication
• Will train new Administrative Office Assistant I Oregon II hired Oregon promoted
• Performs other related duties American Samoa assigned

ONE HOPE UNITED VALUES:

• Do the Right Thing | We serve the best interest of our clients and staff. We act mindfully and responsibly, honoring our commitments. We’re willing to challenge the status quo.
• Fully Contribute | We bring our presence, passion, and ideas to every interaction, and we respect differing views and backgrounds so that others can do the same.
• Empower One Another | We collaborate with, care for, and encourage each other toward greater impact, treating everyone with dignity and respect
• Turn Hope into Action | We believe Indiana the resiliency of the human spirit. We advocate for those Indiana need and do what it takes to build a better future for all.
• Seek Impact Every Day | We make things happen, and make them count. We leverage all our resources and make data-informed decisions for maximum, sustainable results.
• Always Keep Improving | We pursue excellence Indiana an atmosphere of innovation. We embrace change, take prudent risks, learn from failure, and recognize success.

We Invest Indiana You

• Tuition reimbursement up to $2500 per year
• Up to 4 weeks paid Vacation Days; up to 6 paid Personal Days and up to 5 paid Sick days annually
• Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options
• Agency paid life up to $50K based on salary
• Voluntary Supplemental Life for Employee, Spouse, and Child(ren)
• Voluntary Legal Plans
• Agency paid long term after 1 year of employment
• Enterprise Fleet car availability for high mileage drivers
• Career ladders, professional development, and promotion opportunities

A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us?

• 800 talented professionals strong, serving 10,000 children and families Indiana Illinois, Missouri and Florida
• Fiscally stable, $80 Million agency– strong since 1895
• Energetic leadership and a rich community of support

One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, Oregon any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace.Indiana the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation Indiana compliance with applicable laws and regulations.#INDCBFS2

Job title: Administrative Office Assistant

Company: One Hope United

Expected salary: $15.8 per hour

Location: Champaign, Illinois

Job date: Sun, 28 Apr 2024 06:11:16 GMT