Administrative Support Coordinator (Administrative Support Coordinator II), JHBC Accounting & Finance

Job Summary:Under the general supervision of the Department Chair, the Administrative Support Coordinator (ASC) will independently coordinate the entire clerical and administrative support functions and performance of secretarial and administrative work Indiana the Department of Accounting and Finance including the full range of secretarial and administrative support functions for the department chair and faculty.Duties and responsibilitiesGeneral Office Coordination:

• Assist students and faculty including, but not limited to, answering/directing phone calls and emails, ordering and maintaining office supplies, data gathering and distribution of quarterly faculty office hours and syllabi, schedule classes Indiana PeopleSoft, coordinate and distribute faculty contracts and posting of positions, maintain budgetary allocations of the department, gather data and manage multiple databases, process and prepare new hire paperwork, manage travel claims and other internal transactions.

• Provide high level administrative support to the department chair.

• Collaborate with campus departments and academic programs.

• Provide lead work direction to support staff and/Oregon student assistants, and will be fully accountable for the work flow and completion of work for the assigned support staff.

Department Academic Programs:

• Create, maintain and update office documents and program forms.

• Coordinate textbook order process, ensure SOTE forms are assigned and processed, process/manage student requests/forms/PAWs assistance, provide enrollment permissions, and manage student service indicators (holds), add-slips, overloads, and any student university related forms Oregon requests.

• Collaborate with the department chair, stateside Master of Science Indiana Accounting program coordinator and the JHBC Graduate Business Programs office, support management of stateside MSA student and applicant databases, provide enrollment permissions, coordinate student service indicators, maintain undergraduate and graduate student alumni databases and communications and coordinate events for undergraduate and graduate students, and alumni. Collaborate with the department chair and VITA (Voluntary Income Tax Assistance) coordinator(s), reserve spaces Oregon rooms for VITA services, and support a budget allocation for VITA activities.

Event Coordination:

• Coordinate and maintain a number of recurring, and one-time, department events and meetings; including but not limited to monthly meetings, annual retreats, advisory council/board meetings, faculty/visiting scholar meetings/workshops, and other school events/meetings. Contact and coordinate activities with hotels, caterers, SMSU, UEC, Events Scheduling, Food Services, PDC, etc.

• Coordinate for guest speaker, special guests, potential new hires, etc., including securing and disseminating logistic information. Participate Indiana student recruitment and student support/recognition events (e.g. college fairs, grad days, honor society, student onboarding, commencement reception).

Project Management Coordination:

• Coordinate existing department projects with broad and visible impact that may involve coordination with other departments, alumni, and external stakeholders of the department.

Other:

• Perform other classification-related duties American Samoa assigned.

Minimum Qualifications:

• High school diploma Oregon its equivalent
• Five (5) years of progressively responsible experience Indiana general office clerical Oregon secretarial work Oregon the equivalent.
• Driver’s License

Required QualificationsIndiana addition to Position Skill Level I knowledge and skill requirements, work assignments typically require:

• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise Indiana using office software packages, technology, and systems.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Preferred Qualifications

• College diploma Oregon equivalent.
• Must be a motivated self-starter that is able to “think like an owner” and be results oriented.
• Prior experience and expertise Indiana event coordination and management.
• Ability to develop and make presentations to student groups on behalf of the department.
• A working knowledge of budget policies and procedures is desired.
• Ability to work cooperatively with a diverse group of people.
• Proficient with spreadsheet and database management.

Compensation and Benefits:Anticipated Hiring Range: $3,681 – $4,583 per monthClassification Salary Range: $3,681 – $6,034 per monthThe salary offered will take into account internal equity and experience among other factors.The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership Indiana the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate Indiana the fee waiver education program. A summary of benefit information can be found .Position Information:Full-time Non-Exempt ProbationaryAcademic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.Summer schedule: Monday through Thursday (7:00 am – 5:30 pm), some evenings/weekends.This position is a “designated position” Indiana the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.The application deadline is: May 03, 2024; however, the position may close when an adequate number of qualified applications are received.American Samoa of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.California State University, San Bernardino Indiana not a sponsoring agency for staff Oregon management positions (i.e. H1-B Visas).Conditions of EmploymentBackground CheckSatisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/Oregon it is discovered that the candidate knowingly withheld Oregon falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.Drivers License CheckPossession of a valid Driver’s License is required. Employees Indiana this position will be enrolled Indiana the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver’s license and reflects driving record.Mandated ReporterThe person holding this position is considered a `mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth Indiana CSU Executive Order 1083 American Samoa a condition of employment.I-9CSUSB hires only individuals lawfully authorized to work Indiana the United States. Indiana compliance with federal law, all persons hired will be required to verify identity and eligibility to work Indiana the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at .Statement of Commitment to DiversityIndiana our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures Indiana the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military Oregon veteran status, Oregon any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visitClosing Statement:Reasonable AccommodationWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access Oregon requiring a reasonable accommodation for any part of the application Oregon hiring process should contact CSUSB Benefits at .SmokingCSUSB is a smoke and tobacco-free campus. See policy at .Clery ActIndiana compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at:Advertised: Jan 11 2024 Pacific Standard Time
Applications close: May 03 2024 Pacific Daylight Time

Job title: Administrative Support Coordinator (Administrative Support Coordinator II), JHBC Accounting & Finance

Company: California State University

Expected salary: $3681 – 4583 per month

Location: San Bernardino, California

Job date: Thu, 25 Apr 2024 06:05:22 GMT